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On-Time Every Time Government Furnished Material

On-Time Every Time Government Furnished Material. GFM Where We Started. Treated as a process without sound programmatic elements Man Power Coordination and Enterprise Involvement Customer Focus Quality/Oversight System Support Incorrect material shipments

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On-Time Every Time Government Furnished Material

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  1. On-Time Every Time Government Furnished Material

  2. GFM Where We Started • Treated as a process without sound programmatic elements • Man Power • Coordination and Enterprise Involvement • Customer Focus • Quality/Oversight • System Support • Incorrect material shipments • Not ALL GFM pushes received at warehouse • Inconsistent Square inch allowance calculations • GFM material returns not posted in EBS • Long process cycle times • A lot of rework Results in Poor Quality Output

  3. Lean Six Sigma Effort • Problem/Opportunity The C&T lacks a defined and reliable process for delivering and reconciling Government Furnished Material (GFM) to the Cut Make Trim (CMT) vendors for on time End Item Production. • Goal • Understand • Transparent • Quality Product • In Accordance With the Contract • Timely payment to the Fabric Vendor • Project Scope From planning of fabric requirements, to reconciliation of material with the CMT Vendor

  4. As Is Value Stream Map IDOC for EBS doc # IDOC for special stock non-existent GFM Request to Ship Date IDOC for insuff mat’l 21 Day Gov’t GFM process Time Allowed

  5. Data Collection Results The Environment is EBS and it’s Interfaces! • EBS Analysis • IDOC errors • Incorrect shipment destinations (DODAAC) • Incorrect shipment quantities and delivery schedules • Number of Days (GFM Request Receipt to ship date from the GFM warehouse) • Frequency of GFM material shipped to wrong location • Extremely Low Frequency • Frequency of Alternate Ship To Addresses (DODAAC) • High Frequency Benefits: Process Map of Activity, Cycle Times and Waste

  6. Quick Wins • Eliminate Bottlenecks: • Some Electronic Transactions for pushing GFM from Peckham do not reach Peckham. An interim fix was put in place confirm what is to be shipped to specific address • Shipping transactions at Peckham not always visible through EBS, interim fix in place • Organizational Structure/Manpower (Oversight) • Tracking matrix for contracts using GFM material. C&T, DSCP tracks contracts through GFM process until end items received to ensure that transactions are not lost. • Square Inch Tables – Allowances provided to vendors were reviewed and the calculations are now standardized • Notice for GFM users posted for Vendor information on the Supplier Information Resource Website to eliminate GFM request errors • Semi-Annual inspection and accountability for GFM implemented Now we have Program Focus!

  7. Tracking Matrix Cycle Time has dropped since implementing tracking

  8. Going Forward • EBS handling of exception data electronically to the Warehouses (10/15/08) • GFM arrives at CMT Vendor in time for them to meet their Delivery Schedule • Determine best practice for reconciling excess GFM • Accountability and cost • Determine how best to support GFM • Implement Semi-Annual Fabric inspection

  9. To Be Value Stream Map

  10. Back Up Slides

  11. GFM Organizational Chart Buying and Pushing out GFM Material Resolution Reconciliation

  12. High Level Process Map (SIPOC)

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