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Woodland District 50: Operations and Facilities Report. Energy Update 2012 Summer Work Five-Year Facility Plan Service Maintenance Agreement Night Time Cleaning Services Health Life Safety (HLS) Update Other updates Questions.
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Woodland District 50: Operations and Facilities Report • Energy Update • 2012 Summer Work • Five-Year Facility Plan • Service Maintenance Agreement • Night Time Cleaning Services • Health Life Safety (HLS) Update • Other updates • Questions
Energy Update – ElectricThis year we are collecting hourly usage data
Energy Update – Primary School-LEED (LEADERSHIP IN ENERGY AND ENVIRONMENTAL DESIGN) • Primary currently is at an Energy Star score of 69, which qualifies for LEED certification. • We are pursuing an Energy Star score of 80 to begin the evaluation process for LEED certification late summer/early fall, 2012. • In order to pursue LEED certification we will: • Continue to send Electric/Gas/Water usage data to Transwestern Sustainability and Siemens for analysis. • Continually adjust the heating, ventilation and air conditioning (HVAC) system-through the energy management system and manually, to improve conditions and efficiency. • Keep working with principals and staff on energy conservation awareness and reduce “Vampire Load”.
Five-Year Facility Plan • Why • Long range planning • Budgeting purposes • Ties in Capital requests presented annually to the Board • Helpful for grant applications • Includes • Supplies • Purchased Services • Capital expenditures • Health Life Safety inspections • Equipment/furnishing replacement schedule • Does not include • Salaries, Benefits and Utilities
Siemens Maintenance Agreement… • Current Five-year agreement started July 2007, $162,000/yr, ends this June, cost is $198,000/yr. • Agreement maintains: • Building automation system • Mechanical systems • Fire device systems • Security cameras • Proposed renewal cost: $237,445, with a 3%/year escalation rate. • Includes 60 cameras added in 2009, not in original agreement • Administrative/Siemens negotiations • Five year agreement • Include in the 176 security camera maintenance, 10 cameras/year to replace or upgrade, + $25,000
Siemens Maintenance Agreement • Reductions • Remove pump maintenance from agreement - $12,600. • District Maintenance Techs to accomplish pump maintenance. • Remove fire device inspection/testing, - $29,000. • Fire device specialist companies have provided proposals to inspect/test for approximately $20,000/year. • Results • Initial proposal, $237,445 subtract $12,600 for pump maintenance, subtract $29,000 for fire device inspection/testing, add $25,000 security camera maintenance = $220,845. • Contract with fire device specialist company to inspect/test devices approximately $20,000 • Siemens proposal - $188,000/year for Five years and NO escalation rate. • Bring to the Board for action, April 24, 2012 – Effective 7/1/12.
Citywide Cleaning Services… • Original contract commenced July 2006 - $905,000/yr. • Reduced cleaning frequency July 2010 - $705,000/yr. • Clean classrooms, offices, LRCs one time/week. • Common areas, restrooms, health office, staff lounge cleaned daily. • Quality Control • Cleaning@dist50.net - tool used to address daily cleaning issues. • 80 discrepancies since school started, over 15,000 rooms cleaned total. • O&F leadership team conducted a site inspection of South Campus during winter break, in conjunction with semi-annual asbestos inspection. Teachers/staff are doing a very good job in keeping the rooms as clean as possible. • Custodians are available and provide assistance with cleaning issues during the day • Conduct Cleaning Contract Survey…
Citywide Cleaning Services • Bring to the Board for action, April 24, 2012. • Current pricing - $705,280.68 for three (3) to five (5) years no price increase • If the Board wishes to add an additional day of cleaning at the five schools, the cost increase would be $100,000
HEALTH LIFE SAFETY (HLS) UPDATE • OWP/P Architects: • June 2012 - conduct first decennial HLS inspection at Intermediate. • Nov-Dec 2012- receive authorization to proceed with repairs. • Jan-Feb 2013 – bid out Intermediate HLS projects. • Feb-Mar 2013 – Board award successful bidders. • June 2013 – commence HLS projects. • Summer 2015 – conduct decennial HLS inspections for South Campus and Middle School.
Other Updates… • Public Service program has realized over 3,500 hours of work for the District from July 2011 to Feb 2012. • Snow removal • Deep cleaning • Specialized work – painting, bodywork, etc. • Outdoor work-grass cutting and landscaping
Other Updates • O&F and Technology departments are conducting an internal trial operations of a web based facility scheduling program. Training will be conducted for outside community users and bringing on-line for FY13. • Building Information Book (BIB) – O&F’s standard operating procedures manual, is a work in-progress.
