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District Team Training Seminar

District Team Training Seminar. Roles and Responsibilities of Assistant Governors. Roles of Assistant Governors. Assistant Governors help: Provide support to your assigned clubs in your area and Assist the District Governor. Roles of Assistant Governors.

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District Team Training Seminar

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  1. District Team Training Seminar Roles and Responsibilities of Assistant Governors

  2. Roles of Assistant Governors Assistant Governors help: • Provide supportto yourassigned clubs in your area and • Assist the District Governor

  3. Roles of Assistant Governors • Meetingwith & assisting club presidents-elect • Attendingeach club assembly • Suggestingways to enhance Rotary development • Identifying & encouraging development of future district leaders • Submit Area Advocates names to DGE by DTTS • Insure Area Advocates attend DTA (March 31) • Visit clubs at least four times a year

  4. Monitorthe progress of each club’s service project • Encourage clubs to follow through on the governor’s requests and recommendations. • Helpclubs plan and schedule the governor’s official visit. • Holdregular meetings with club presidents and secretaries to discuss strategies to meet club goals

  5. Identify and supportclubs in need of special attention • Recognize outstanding projects and Rotarians • Provide governor updates on club strengths and weaknesses • Represent governor at club assemblies related to the Official Visit

  6. Checklist for Assistant Governors 2012 -2013 • Before District Conference on March 16-18, 2012: • Set up file folder for each club in your Area • Set up an initial meeting with PE’s

  7. Initial Meeting with PE’s includes: • Deliver a President’s Kit • Discuss progress made on the completion of items found in the PETS letter from Governor (February) • Review the following forms with the Presidents-Elect:

  8. Review Forms with Presidents-Elect • “Planning Guide for Effective Rotary Clubs” • 2012-2013 Rotary Foundation Fund Development Club Goal • Rotary International Club Membership Goal

  9. April 2012 • Confirm with each Club the dates for their Club Assemblies • Remind PE’s that their Club’s goals and objectives should be sent to you at least one week prior to their Club Assembly

  10. By April 2012 • Confirm with each Club President Elect that he/she is coming to PETS with the items required in the PETS letter/e-mail and offer assistance • PETS will be held April 12–14, 2012 • Begin preparation for District Governor’s Official Visit with PE’s by stating dialogue concerning dates and time for the visit in their Area

  11. By May 15, 2012 • Complete form “Memo of Club Visit” after your final visit to the club and submit to the District Governor

  12. By May 31, 2012 • Complete all Club Assemblies • Secure a copy of each Club’s Goals and Objectives for 2012-2013 • Secure a copy of each Club’s “Planning Guide for Effective RotaryClub” for 2012-2013

  13. By June 1, 2012 • Send the following to Governor-Elect Woody: • Copy of Clubs Goals and Objectives • Copy of Clubs “Planning Guide for Effective Rotary Clubs”

  14. Attend the Installation for District Governor Woody Sadler June 15, 2012 VMI Marshall Center for Leadership and Ethics Lexington, Virginia

  15. July 1, 2012through June 30, 2013 • Governor plans to have conference calls and e-mail updates with the Assistant Governors throughout the year.

  16. Visit each Club in your Area at least once a quarter • Send a brief e-mail to the Governor outlining your visit • Keep track of dates, training opportunities, elections, application deadlines, etc. • Communicate with the presidents by e-mail

  17. Meet with Club Presidents as a group every 60 – 90 days: • Have an agenda for each meeting • Get a written report from each President on status of goals and objectives • Send a written report after each meeting to the District Governor • Make time to allow Presidents to bring their: issues/questions/successes/celebrations/best practices to the meeting

  18. Prepare for District Governor’s Official Visit to your Area. The date will be determined at PETS: It is important that the Clubs come prepared with possible dates for the Governor’s visit.

  19. Preparation for Governor’s Visit Includes: • Discuss with Presidents which Club will host • Supervise planning and execution and offer support • Prepare agenda for meeting with Governor/Presidents prior to the general gathering

  20. Governor’s Visit • Determine length of the entire meeting which includes the pre meeting with Governor/Presidents, reception, meal, Governor’s remarks, dessert, etc. • Consider a presentation of a gift in the form of a donation to TRF for the District Governor. • Invite and plan for District Governor’s spouse.

  21. November – December 2012 • Remind Presidents that Club Elections must be held before the end of December • Remind Club Secretaries to report election in a timely manner to Rotary International and send a copy to you • Promote District Conference to be held in March 15-17, 2013

  22. November –December 2012 Inquire and discuss with the Presidents the status of the “Presidential Citation” and “Gold Club Achievement Award 2012-2013”

  23. December 2012/January 2013 • Work with Presidents - Elect in preparation for 2013-2014

  24. February 2013 • Receive, via e-mail, each Club’s “Gold Club Report” using the Excel Spreadsheet Form

  25. March 2013 • E-mail to the District Governor each Club’s “Gold Club Report” by: March 1, 2013 • District Team Training Seminar (DTTS) on March 2013 Assistant Governors & District Committees to attend DTTS • Promote and attend the District Conference held: March 15-17, 2013

  26. April 1, 2013 • Send “Presidential Citation” form to District Governor Woody • President-Elect Training Seminar (PETS) in April 2013

  27. May 15, 2013 • Send to the District Governor all “Memo of Club Visit” forms for each Club in your Area

  28. Have a Great Year!

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