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PCTIA Accreditation

PCTIA Accreditation. WHAT YOU NEED TO KNOW BEFORE APPLYING FOR ACCREDITATION. TOPICS COVERED. What is Accreditation? Why do it? Eligibility Steps to become accredited Summary of October 2012 Bylaw Changes Ongoing requirements once accredited Frequently asked questions.

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PCTIA Accreditation

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  1. PCTIA Accreditation WHAT YOU NEED TO KNOW BEFORE APPLYING FOR ACCREDITATION

  2. TOPICS COVERED • What is Accreditation? Why do it? • Eligibility • Steps to become accredited • Summary of October 2012 Bylaw Changes • Ongoing requirements once accredited • Frequently asked questions

  3. WHAT IS ACCREDITATION? • Voluntary • Third-party, un-biased, review and assessment of many aspects of a school’s operations

  4. WHY APPLY FOR ACCREDITATION • Opportunity for external validation • More credibility • Marketing edge • Ability to apply for StudentAid BC Designation • Ability to apply for Education Quality Assurancedesignation

  5. ELIGIBLE TO APPLY FOR ACCREDITATION? To apply for accreditation, schools must be: • Operating and in good standing for one year • Training continuously for the past year • Having sufficient students and graduates to enable assessment • Financially sound • Meeting all PCTIA registration requirements

  6. STEPS TO PCTIA ACCREDITATION • Read through materials in this presentation. • Download and review the Institutional Accreditation Report. • Sign up for the in-person workshop. • Complete draft Institutional Accreditation Report and attend the in-person Accreditation Workshop.

  7. STEPS TO PCTIA ACCREDITATION • After completion of workshop, submit completed Accreditation Application Form and feewithin 6 months. • Host a site visit by a PCTIA staff member. • After a successful site visit, submit your Institutional Accreditation Report for review.

  8. STEPS TO PCTIA ACCREDITATION • Host Accreditation Audit Team site visit. • Review draft Accreditation Audit Team report. • Respond to Team Report. • Registrar’s Decision.

  9. ROLES OF THE AGENCY, SCHOOL AND TEAM PCTIA • Sets standards • Facilitates process • Makes final decision The School • Self-assessment, determines standards are met before visit • Demonstrates standards met using report and during visit The Team • Validates standards met • Reports to Registrar

  10. ACCREDITATION STANDARDS OF QUALITY • Mission Statement • Clearly articulated, appropriate for career-training institution • Commitment to providing quality education • Easily understood • Includes specific goals which are measureable, attainable, realistic and timely

  11. ACCREDITATION STANDARDS OF QUALITY • Administrative Capacity • Policies and procedures in place • Instructional oversight by a qualified Senior Educational Administrator • Administration allows for quality delivery of programs

  12. ACCREDITATION STANDARDS OF QUALITY • Facilities & Institutional Resources • Resources allocated to achieve quality outcomes • Health & safety a priority • Instructors/Facilitators • Qualifications, experience allow for quality delivery of programs • Performance reviews focus on outcomes and quality delivery

  13. ACCREDITATION STANDARDS OF QUALITY • Academic Policies & Student Services • Students receive effective information & guidance • Programs have appropriate entry criteria • Assessment of learning outcomes is accurate, fair, timely and consistent • Grade appeal policy is effective • Credit transfer and/or prior learning policies are effective (if applicable) • Dispute resolution policy is fair and effective

  14. ACCREDITATION STANDARDS OF QUALITY • Program Advisory Committee(s) (PAC) • Independent • One for each program or program area • Three members in attendance • Represent employment community or program area • Annual meeting covers items required in Bylaws • Evidence that PAC suggestions are considered • Distance education representative on PAC if necessary

  15. ACCREDITATION STANDARDS OF QUALITY • Program Delivery • Educationally sound, effective process for development, approval and review of programs • Feedback sought from stakeholders (students, grads, PAC’s, instructors, employers) • Effective, sound, appropriate teaching practices • Delivery done by 3rd parties meets PCTIA standards • Effective, integrated practicum placements (if applicable)

  16. October 2012 Bylaw Changes • New Bylaws available for download at www.pctia.bc.ca • Effective date: October 1, 2012 • Other resources on PCTIA website • Discussion group • Bylaw Changes Comparison Grid • Q&A document

  17. October 2012 Bylaw Changes • Electronic student records permitted • Satellite locations – after continuous 24 months must be registered as a branch • Instructor Diploma Requirements • Must be held by the Senior Educational Administrator • Transition deadline - October 1, 2013

  18. October 2012 Bylaw Changes • Archiving Student Files • Archiving deadline with an approved third party vendor is extended from 30 days to 60 days • Feedback on Student Progress • Meaningful, written feedback prior to completion of 30% of the program • Credential • Must provide transcript and credential (Diploma or Certificate) for career training programs

  19. October 2012 Bylaw Changes • Instructor Qualifications • Clarified: • Degree, Diploma or Certificate in the field of study and • 24 months full timeexperience in the field • or • 10 years of full time experience in lieu of a formal credential in the field of study

  20. October 2012 Bylaw Changes Student Contracts • Appendices A and B no longer required • Minor wording amendments • Institutions will need to update and submit their student contract templates

  21. October 2012 Bylaw Changes • Corporate Training – no longer regulated • Refund Policy Changes • Financial Statements • Significant changes to reporting requirements • Transition date (first statements under new format to be submitted March 2013) • Fees have changed

  22. October 2012 Bylaw Changes Quality Standard: Continuous Improvement Framework • Tracking student outcomes • PAC requirements (simplified) • Tracking process for improvements • Gather/Evaluate/Act on outcomes data

  23. ONGOING REQUIREMENTS • Continuous compliance with Basic Education Standards • Continuous compliance with Accreditation standards of quality • Annual compliance visits by PCTIA staff • 5-year review cycle • Annual enrolment report includes employment statistics for grads • Accreditation certificate posted • Report on outcome measures • Report changes to PCTIA

  24. FREQUENTLY ASKED QUESTIONS • How much does accreditation cost? • Is there a minimum number of auditors? • Does the school pay for the PCTIA representative on an accreditation audit? • Are there any additional expenses charged to the school? • Does the accreditation flat fee include meals on-site too? • How long does accreditation take?

  25. FREQUENTLY ASKED QUESTIONS • When are accreditation audit fees due? • How many days does an audit take? • Who are the auditors? Can someone from one school audit another school? • What happens if the school can’t demonstrate that all of the standards of quality are met? • What happens if you disagree with the team’s assessment? • Is SABC or EQA designation automatic once you are accredited?

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