INTRODUCTORY MICROSOFT WORD Lesson 7 Working With Documents

1. 1 INTRODUCTORY MICROSOFT WORDLesson 7 – Working With Documents

2. 2 Objectives Insert page breaks. Insert headers and footers. Show and hide white space. Split windows. Create a section with formatting that differs from other sections.

3. 3 Objectives (cont.) Use the Research tool. Use AutoSummarize. Insert and format tables. Convert text into tables. Sort text.

4. 4 Terms Used in This Lesson Footer Header Page break Pane Section Sorting Table

5. 5 Inserting Page Breaks Page Break – the place where one page ends and another begins. Word automatically inserts page breaks where necessary. Page breaks can be inserted manually by opening the Insert menu and choosing Break.

6. 6 Header and Footer Headers and footers contain information, such as the date and page numbers. Header – text printed at the top of each page. Footer – text printed at the bottom of each page.

7. 7 Header and Footer (cont.) Open the View menu and choose Header and Footer. The Header and Footer toolbar appears.

8. 8 Show/Hide White Space Show/Hide White Space – hides the white space at the top and bottom of the page. To show or hide white space, move the insertion point to the top of the page until it changes to a button with double arrows. This is the Show/Hide White Space button.

9. 9 Splitting Windows Two parts of a document can be viewed at once by splitting the window. Choose Split on the Window menu. Pane – an area of a split window that contains separate scroll bars that allow you to move through that part of the text.

10. 10 Formatting Sections Section – part of a document where you can create a layout that is different than the rest of the document. Open the Insert menu and choose Break. The Break dialog box appears.

11. 11 Using the Research Tool Research Tool – provides access to a dictionary, thesaurus, encyclopedia, and other resources using the Internet. To access the Research task pane, open the Tools menu and choose Research.

12. 12 AutoSummarize AutoSummarize – summarizes a document by using key words in the sentences. To use AutoSummarize, open the Tools menu and choose AutoSummarize. Choose the length and format of the summary in the AutoSummarize dialog box.

13. 13 Inserting a Table Table – arrangement of text or numbers in rows and columns. Click the Insert Table button on the Standard toolbar. You can also open the Table menu and choose Insert, then Table on the submenu.

14. 14 Converting Text into Tables Text can be converted into tables by opening the Table menu and choosing Convert. Word will create columns where separator characters, such as a comma or tab, are inserted. A row will be inserted at a paragraph marker.

15. 15 Table AutoFormat Table AutoFormat – predesigned formats that you can apply to a table. To apply Table AutoFormat, open the Table menu and choose Table AutoFormat. You can also click the Table AutoFormat button on the Tables and Border toolbar.

16. 16 Sorting Text Sorting – arranges a list of words in ascending or descending order. Open the Table menu and choose Sort. The Sort dialog box appears.

17. 17 Summary Word automatically inserts a Page Break where necessary. To insert a manual page break, open the Insert menu and choose Break. Headers and footers contain information, such as dates and page numbers. They are found at the top and bottom of the page.

18. 18 Summary (cont.) Showing and hiding white space and the Split command are useful in formatting and editing log documents. Divide the document into sections to create different page layouts in one document. The Research Tool allows you to access the Internet to find information.

19. 19 Summary (cont.) Use AutoSummarize to quickly summarize a document. Tables are used to show data in columns and rows. You can sort text in a document alphabetically or numerically in ascending or descending order.