BOARD AGENDA Regular Meeting PULASKI COUNTY December 18, 2006

1. Citizens comments are included on each regular monthly meeting agenda. No prior appointment is necessary to speak during the citizen comments times. • To speak on a particular agenda item, advise the attendant at the door. • To place an item on the Board's agenda, please notify the County Administrator's Office at least ten days prior to the Board meeting. • Any citizen concern can be communicated to the County Administrator by calling 980-7705 from 7:00 a.m. to 5:00 p.m. weekdays. All citizen complaints are recorded and responded to as soon as possible. • WHEN SPEAKING BEFORE THE BOARD, PLEASE COME TO THE PODIUM AND GIVE YOUR NAME.

2. BOARD AGENDA Regular Meeting • PULASKI COUNTY December 18, 2006 • BOARD OF SUPERVISORS 7:00 p.m. • APPROXIMATE PRESENTED BY • TIME & ITEM • 7:00 p.m. • 1. Invocation Rev. Jeff Kackley, First Prebyterian Church

3. 7:05 p.m. 2. Recognitions – Featured Employees The employees to be recognized at the December Board meeting and featured for the month of January 2007 have been selected by the Commissioner of Revenue and Treasurer’s offices. The employees to be recognized are Debbie Boyd of the Treasurer’s office and Trina Rupe of the Commissioners Office.

4. Additions to Agenda

5. 7:10 p.m. • 4. Public Hearings: • a. A rezoning request by John A. & Christine M. Treese from Residential (R1) to Agricultural (A1) on property identified as tax map no. 068-001-0000-0007B, 068-001-0000-007C located at 4805 Shelburne Rd. (Rt. 690), (2.5190 total acreage), Ingles District - The property is designated as Residential on the Future Land Use Map of the Pulaski County Comprehensive Plan. General uses proposed are farm uses and single-family residences at a proposed density of no greater than one dwelling per 30,000 square feet. A public hearing has been scheduled to consider the above zoning request. The Planning Commission recommends approval.

7. VIEW OF TREESE PROPERTY FROM SHELBURNE RD

8. VIEW LOOKING SOUTH FROM TREESE FRONT PROPERTY LINE

9. b. A rezoning request by Vera Jane Mason ET AL from Residential (R3) to Commercial Conditional (CM1) on property identified as tax map no. 029-001-0000-0063, located on the southwest corner of the intersection of Peppers Ferry Blvd. (Rt. 114) and Viscoe Rd. (Rt. 679), (21.7190 acres), Cloyd District - The property is designated as Agricultural on the Future Land Use Map of the Pulaski County Comprehensive Plan. General uses proposed are business uses at a proposed density of no greater than one business per 10,000 square feet. A public hearing has been scheduled to consider the above zoning request. The Planning Commission recommends approval.

11. VIEW LOOKING WEST ALONG RT 114

12. VIEW LOOKING SOUTH FROM RT. 114 FAIRLAWN BRETHERN CHURCH

13. c. Amendments to the Pulaski County Erosion and Sedimentation Control Ordinance as required conforming to revised state and federal requirements. – A public hearing has been scheduled to consider the ordinance and related amendments.

14. d. Amendments to the Pulaski County Sewage Disposal Regulations as required conforming to Peppers Ferry Regional Wastewater Treatment Plant standards.- A public hearing has been scheduled to consider revising sewage disposal regulations as required by the Pepper’s Ferry Regional Waste Water Treatment Agreement.

15. e. Amendments to Pulaski County Enterprise Zone Number 25 to include a non-contiguous area between and including the Memorial Shopping Center and Pulaski Community Hospital – The Virginia Department of Housing and Community Development is allowing the County to make an additional enterprise zone boundary change to allow inclusion of this area as part of the previously approved zone changes. The proposed additional zone area will make current renovations at the hospital eligible for zone benefits while enhancing the marketability of the memorial shopping center following the anticipated Wal-Mart closing.

18. 8:00 p.m. 5. Highway Matters: a. Follow-up from Previous Board meeting: 1. Review of Highway Matters Section of Key Activity Timetable (KAT) – An update regarding highway matters has been provided by Mr. Clarke. 2. Rt. 11 Entrance Sign Update – The Board has been provided with a proposed sign design. Staff recommends requesting permission from VDOT for installing a double sided sign with “Thank you for visiting Pulaski County” on the back. The estimated cost of the sign is $2,200.

19. b. Guardrail Request for Rt. 711, Langhorn Road – At the Board of Supervisors July 2005 meeting, a request by Leroy Early was made for guardrail installation on Rt. 711, Langhorn Road; however, Mr. Early advises guardrail has not been installed. He is requesting VDOT add Rt. 711, Langhorn Road, to the listing for guardrail installation.

20. c. Route 653, Clark Ferry Road – VDOT would like to ask the Board to consider modifying the project description to do a Rural Rustic road designation and pave just the two ends of the road. The middle section is too narrow for rural rustic and will require right of way. This would speed up construction of the project. It will require a resolution from the Board to designate Route 653 as a rural rustic road. Pictures of Route 653 will be presented at the Board meeting. 

21. d. Route 693 Bridge – VDOT advised it appears the weight limit on the Route 693 bridge near the one we recently completed will need to be lowered. The weight limit will be four tons. VDOT has a repair project planned to raise the weight limit over 10 tons which should last until the bridge is replaced in a few years. Due to the time it takes to order steel, the repair project will not take place until spring.

22. e. Participation in VDOT Revenue Sharing Program – Participation is recommended in the Revenue Sharing program to reimburse existing work being done by the County in mowing roadsides, removing trash from the right of way and removing snow from the Pulaski County Corporate Center roads.

23. f. Citizen Concerns

24. g. Board of Supervisors Concerns

25. 8:15 p.m. • 6. Treasurer’s Report • The Honorable Rose Marie Tickle, Treasurer

26. 8:20 p.m. 7. Citizens’ Comments

27. 8:30 p.m. 8. Reports from the County Administrator and Staff: a. Key Activity Timetable - Copies of the timetable are available on the table at the entrance to the Board Room. b. Appointments – Action on appointments has been deferred to the Closed Meeting Session of the agenda.

28. 8:45 p.m. • 9. Items of Consent: • a. Approval of Minutes of November 27, 2006 • b. Accounts Payable • c. Appropriations and Interoffice Transfers • d. Ratification and/or Approval of Contracts, • Change Orders, Etc. • e. Personnel Changes • f. Community Service in Mississippi • g. FY 08 Budget Calendar • h. Cutting of Wood • i. Resolution for the Adoption of Common Language Protocol • j. Designation of Records Retention Officer

29. k. Revised E-mail Retention Procedures and Time Estimate l. Resolution to Accept Low Bid on Dublin Fire Dept Equipment m. Authorization to Proceed with the Design of New Riverlawn Elementary School

30. 9:00 p.m. • 10. Citizen Comments

31. 9:10 p.m. • 11. Other Matters from Supervisors

32. 12. Closed Meeting – 2.1-344.A.1.3.5.7

33. b. Appointments: 1. Wireless Authority – Jackie Freeman has accepted the Board’s invitation to serve on the Authority. Appointment of Ms. Freeman is requested. 2. New River Valley Community Services Board – Ms. Laura Walters has submitted her resignation from the Community Services Board. An appointment to this Board is requested.

34. 3. Commission on Children and Families – The Board has received a recommendation from Mr. Wallis in moving forward with implementation of appointment of a Commission on Children and Families to facilitate recommendation contained in Pulaski County’s Resource Plan for Child and Family Services. I recommend these appointments be made to an executive committee and that all human service agencies funded by the County be requested to participate on an advisory Board to ensure coordination of our efforts for help those in need.

35. 13. Adjournment

36. a. Approval of Minutes of November 27, 2006 – Approval of the minutes is recommended.

37. b. Accounts Payable - Approval of the accounts payable is requested.

38. c. Appropriations & Interoffice Transfers – Approval of interoffice transfer and monthly appropriations is requested.

39. d. Ratification and/or Approval of Contracts, Change Orders & Agreements - There are no items for ratification or approval at this time.

40. e. Personnel Changes- The Board has been provided with a copy of an update from Ms. Burchett of recent personnel changes.

41. f. Community Service in Mississippi - Jeff Berkley is leading a team to do construction work in Gulfport Mississippi the week of March 17 to 24, 2007.  In addition, Ty Kirkner is planning to participate in a similar relief effort.  The primary need at this point is licensed electricians.  I would like to propose that the county allow the three persons with the required licenses to spend a week each in support of these efforts.  This recommendation is based on the need by the affected individuals in being able to rebuild their homes and our appreciation for similar help, in the event our community were impacted by severe weather.  

42. g. FY 08 Budget Calendar – Approval of the draft of the FY 08 budget calendar is requested.

43. h. Cutting of Wood – During the construction of a road to the tower site there were several trees cut. These trees now need to be removed. Staff suggests giving those who volunteered their time to build the tower, the first opportunity to cut up and remove downed trees on the condition that all insurance requirements are met and that cutting of wood be done through a permitting system.The Board has been provided with a listing of those individuals who volunteered their time to build the tower.

44. i. Resolution for the Adoption of Common Language Protocol – The Board is requested to adopt a resolution stating that first responders (sheriff, fire & rescue)  and public safety personnel use common language for radio transmissions instead of 10 codes as recommended by Governor Kaine.

45. j. Designation of Records Retention Officer - Due to the retirement of Nancy Burchett, the Board is requested to designate Gena Hanks as the county’s records retention officer.

46. k. Revised E-mail Retention Procedures and Time Estimate – Adoption of procedures is recommended such that County policies are consistent with Virginia Freedom of Information Act standards. These revised procedures would subsequently become part of the county’s personnel policies

47. l. Resolution to Accept Low Bid on Dublin Fire Dept Equipment – The Board has been provided with a resolution recommended for adoption by the Board which would allow for acceptance of the low bid on the Dublin Fire Department equipment in the amount of $50,000. Formal acceptance of the low bid by the Board of Supervisor is required to meet Rural Development requirements.

48. m. Authorization to proceed with the design of New Riverlawn Elementary School – The Board has been provided with a statewide tabulation of school construction costs compiled by the Virginia Department of Education indicating elementary schools built in the 2005-06 fiscal year were costing $171.17 per square foot which is up from an average of $116.73 in the 2002-03 fiscal year. The Board has also been provided with a debt service schedule illustrating the impact of the projected $19 million debt.