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Board Meeting December 7, 2012

Board Meeting December 7, 2012. December 7, 2012 Board Meeting. The mission of Louisiana One Call is to support the protection of our members’ facilities, the public, and the environment by providing excellent damage prevention services in a cost-effective manner.

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Board Meeting December 7, 2012

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  1. Board MeetingDecember 7, 2012

  2. December 7, 2012Board Meeting The mission of Louisiana One Call is to support the protection of our members’ facilities, the public, and the environment by providing excellent damage prevention services in a cost-effective manner.

  3. Welcome, Remarks, Introductions . . . Mr. Charles Nelson The vision of the leadership of Louisiana One Call is to be the pre-eminent one call center in the United States. This will be achieved by staying on the leading edge of technology and by operating in such a manner as to be recognized by our peers as the most innovative center in the industry.

  4. AgendaDecember 7, 2012 • Call to Order • Consent Agenda • Appoint 2013 Nominating Committee • Financial Report • Adopt 2013 Budget • Adopt October 18, 2012 Board Meeting Minutes • One Call Concepts Presentation • President’s Report • Executive Director’s Report • Agree on Executive Director’s 2013 Goals/Objectives • New Business • Executive Session • Closing Remarks • Adjourn

  5. Consent AgendaMembership Report1987 - 2012

  6. Consent Agenda Top 10 Calls By ParishNovember 2012

  7. Consent Agenda Nature of WorkNovember 2012

  8. Consent Agenda# Of Calls By Type Of CallerNovember 2012

  9. Consent AgendaEmail%2003/2004/2005/2006/2007/2008/2009/2010/2011/Nov 2012

  10. Consent Agenda % I-TIC2004/2005/2006/2007/2008/2009/2010/2011/Nov 2012

  11. Consent Agenda I-TIC Locate Requests

  12. Consent Agenda811 Percentage

  13. Consent AgendaMotion to Adopt • Membership Report • General Manager’s Report

  14. Appoint 2013 Nominating Commmittee Chairman. . . Mr. Charles Nelson

  15. Financial Report Financial Overview . . . Mr. Charles Carney & Mr. Paul Blouin

  16. Financial OverviewBudget Versus Actual October 2012

  17. Financial Report October 2012 Total Current Assets . . . Mr. Paul Blouin

  18. Louisiana One CallTotal Current AssetsAnnual History 2000 - 2011 NOTE: One Call Locates closed February 2011; March 2, 2011-$571,513.63 was moved to Louisiana One Call Expense Account ($228,605.45) and Capital Account ($342,908.18).

  19. Louisiana One CallTotal Current AssetsDec 2011 - Oct 2012 NOTE: Mar-Jun Marketing Expense $341,880 & Promotions Expense $42,698, Mar-Apr Furniture and Fixtures Expense $76,687, and Feb-May Building Maintenance Expense (painting,repairs & A/C purification systems) $37,892; the budgeted expenses are spread out over twelve-months; $35,000 was unbudgeted expense. The assets appear out of balance presently, but should level out later during the year. According to the CPA, the Total Current Assets report includes funds in the Operations Account, the Expense Account and the Capital Account. Also, May/June Income was lower than estimated by $84,966. July/August Income was lower than estimated by $87,164. Sept Income was lower than estimated by $191,000. Jul-Sep Marketing Expense $32,601 & Promotions Expense $37,294. Oct Income was lower than estimated by $186,677.

  20. Louisiana One CallTotal Current Assets 2000 – October 2012

  21. Accounts ReceivableJanuary 2012 – November 2012 Amount Billed 220,527 209,087 243,755 239,558 261,326 239,283 243,242 239,691 249,022 278,695 219,704 Amount Rec’d 220,527 209,087 243,755 239,321 260,973 238,291 242,302 236,690 243,751 188,432 3,078 % Outstanding 0% 0% 0% .10% .14% .41% .39% 1.25% 2.12% 32.39% 98.60%

  22. Financial Report • Estimated Call Volume . . . Mr. Paul Blouin

  23. Louisiana One CallEst vs Act-Incoming2011/Nov 2012 MONTHLY +5% +8% +10% -6%-3% +2% -12% +2% -0- -17% -14% -19% +2% -1% -2% -9% -4% -11% -13% -16% -7% +2% -3% YTD -12%

  24. Louisiana One CallEst vs Act-Outgoing2011/Nov 2012 MONTHLY+5% +7% +5% -6% -5% +3% -15% +1% -2% -23% -15% -23% +2.3% -2% -6% -10% -18% -0- -11% -15% -4% +5% -1% YTD -5.2%

  25. Louisiana One CallIncoming Call Volume Through November 2012, Incoming Call Volume is12% below 2011

  26. Louisiana One CallOutgoing Call Volume Through November 2012, Outgoing Call Volume is 5.2% below 2011

  27. December 7, 2012Board Meeting Adopt 2013 Budget

  28. December 7, 2012Board Meeting • Adopt September 20, 2012 Board Meeting Minutes

  29. BREAK 10:30 – 10:45

  30. December 7, 2012Board Meeting One Call Concepts, Inc. Presentation Mr. Tom Hoff and Mr. Matt Ruddo

  31. President’s Report Update on Fall SOCS Meeting Nov. 7-9 Little Rock, AR Paul, David, Mike, Shirley attended Fall Planning Session Nov. 28 Lafayette, LA 2013 Annual Meeting March 21st Letter to go to membership in January

  32. Executive Director’s Report Discuss Enforcement Dig Law Advisory Committee Meeting November 5th at LA Farm Bureau

  33. December 7, 2012Board Meeting Agree on Executive Director’s 2013 Goals/Objectives

  34. December 7, 2012Board Meeting New Business Review and Approve 2013 Calendar

  35. December 7, 2012Board Meeting • Executive Session • Personnel Matters • Discuss Extension of LOC/OCC Contract to December 31, 2013 • Chairman Report on President Evaluation Forms

  36. December 7, 2012Board Meeting • Closing Remarks . . . Mr. Charles Nelson

  37. December 7, 2012Board Meeting • Adjourn

  38. Adjourn

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