Supporting Work Experience within the Public Sector Claire Flavell Work-related Learning Manager

1. Supporting Work Experience within the Public Sector Claire Flavell Work-related Learning Manager Lincolnshire & Rutland EBP Sarah-Jane Gallimore Trust Wide NVQ Manager and Corporate Trainer United Lincolnshire Hospitals NHS Trust

2. The EBP - A brief introduction Local Authority appointed provider of Work Experience Services to Schools within Lincolnshire and Rutland ~ 10,500 students each year on work placement ~ 14,000 employers ~ Multi-agency work with Children’s Safeguarding Board In addition, we support employer engagement activity for the benefit of schools, contributing to the work-related learning and employability activities offered to students.

3. Public Sector Annual Priority • Annual Priority: • “To support the promotion of the sector as an employer of • choice for young people” • Impact Measurement: • “Maintain the number of Public Sector Organisations offering • Work Experience and add an additional four before March ’11” • Methodology: • EBP approached by Compact Group – May 2010 • Review of existing Public Sector activity • During 2009/10 – 922 work experience opportunities provided • Work already in progress with some Public Sector Organisations • Incorporation of Compact targets into existing EBP activity

4. Employer Barriers to Engagement • Current Climate: • Changes within organisational structures • Reduction in staffing resources • Low priority

5. Employer Barriers to Engagement • Work Experience Process: • Work Experience requires high levels of resource to • administer effectively • Difficult to manage and coordinate across multiple sites • Difficult to police • (adherence to organisational policies and procedures) • Difficulty in dissemination of key information due to volume • of schools, colleges, different contacts and varying • methods of approach

6. EBP Partnership – Assisting Employers • Work Experience Management Platform with multi-site facility • Places the employer in control – single route for communication • Centralised planning of engagement offers to all schools • and colleges • Central system for management of work placement activity • Management of work experience placement opportunities, Young Apprenticeship and work-based learning offers • On-line placement applications • Monitoring and reporting of activity

7. Sarah-Jane Gallimore Trust Wide NVQ Manager & Corporate Trainer United Lincolnshire Hospitals Trust

8. Example of Best Practice • and EBP Partnership • Scope: • Four individual sites • In excess of 7,000 staff members • Over 200 different departments/wards/clinics • Prior to Partnership Activity: • Time/resource intensive - Duplication of process within each area • Lack of transparency in placement offers • Risk of placements taking place outside of company policy • Difficult to quantify actual activity taking place

9. Example of Best Practice • and EBP Partnership • Phase 1 – Lincoln County Hospital : Completed • Listing of approved placement opportunities agreed • Details disseminated to all schools via EBP “all:together” • on-line system • EBP risk assessments covering all approved placements • scheduled and performed annually to remove the need and • inconvenience to employer throughout the year • Trust wide application process and documentation defined • Paperwork and process distributed to schools via EBP, • “all:together” and employer website

10. Example of Best Practice • and EBP Partnership • Phase 1 – Lincoln County Hospital : Completed • Individual application approval retained by individual • department • Streamlined process now allows reporting and • management of activity to be undertaken by one • member of staff in addition to their own day to day • duties • Quality assurance of internal process reviewed on • 3 month basis • EBP on-line system used to inform schools/colleges of • any changes

11. Example of Best Practice • and EBP Partnership • Phase 2 – Lincoln County Hospital : April 2011 • On-line management of ULHT work placements to • be implemented via EBP “all:together” system • On-line application process to be reviewed / implemented • System process to be implemented within • Grantham Hospital, followed by Boston Pilgrim

12. Example of Best Practice and EBP Partnership

13. Example of Best Practice and EBP Partnership

14. Example of Best Practice and EBP Partnership

15. Example of Best Practice and EBP Partnership

16. Example of Best Practice and EBP Partnership

17. Example of Best Practice and EBP Partnership

18. Example of Best Practice • and EBP Partnership • Centralised Benefits • Reduces level of resource required to manage and administrate activity • Supports centralised management of work experience across multiple sites and/or departments • One-touch reporting

19. Growing Work Experience within the Public Sector • Employer Infrastructure and proven systems now in place • Examples of Best Practice available • Increased efficiency • Reduced resource requirements • On-line reporting and quality assurance

20. Growing Work Experience within the Public Sector • Significant opportunity for additional development • On-line student / Employer feedback • Employer profiles • Employer vacancies on-line • Inclusion of CEIAG resources within student platform

21. For Further Information Should you have any questions, please contact: Claire Flavell The Lincolnshire & Rutland EBP Email: claire.flavell@eblo.org.uk Or Sarah-Jane Gallimore United Lincolnshire Hospitals NHS Trust Email: SarahJane.Gallimore@ulh.nhs.uk Thank you for your attention.