Accessing ÕIS System at TTU: Guidelines & Information

2. AcademicRegulations2016

3. Divisionoffaculties: 1. Faculty of Chemical and Materials Technology (U04-201) 2. Faculty of Civil Engineering(U03-201) 3. Faculty of Information Technology(ICT-407) (located at Akadeemia tee 15a) 4. Faculty of Mechanical Engineering (U05-203) 5. Faculty of Power Engineering(U07-234) 6. Faculty of Science(U04-208) 7. Faculty of Social Sciences (SOC-340) 8. School of Economics and Business Administration(SOC-248)

4. Dean´soffice Eachfacultyhas a Dean´soffice: • advising on studies • confirmation letters on student status • study results • study load • scholarships • fulfilment of curriculum • academic leave • study contracts, invoices • study Information System ÕIS • Exchange stduies, internship, etc.

5. Study Consultants at TUT

6. ÕIS (Study Information System) subjectregistration Invoices applicationsubmissionforscholarships, exchangestudies, academicleave timetable academiccalendar studyresults …. etc

7. Student code in ÕIS • every student has its unique student number • this number is necessary to identify you in the system ( ÕIS) • you need the student code to write on all applications, tests andother papers that are handed in at/in the university Example: • Nominal studyRen Zhang 1613001KAYM • Visiting student Martin Thompson 160290KV

8. ÕIS (Study InformationSystem) Stepbystep ÕIS quidelines are availablehttp://www.ttu.ee/students/study-information-2/academic-information/study-information-system-materials/ • SelectStudy Informationsection • Click on the AcademicInformation • ChooseStudy InformationSystemMaterials PS! Shouldyou be needinganyfurtherinformation, kindlycontact Study Consultant.

9. How can I access ÕIS if I do not have the ID card yet ? Information System Office- location SOC-132 Step 1TurntoDean´s Office toaskifyoualreadyhave a student code in ÕIS. Step 2 Ifyouhave student codeavailablethenvisitInformationSystem Office. Bringalongidentification Document and you will immediately be issued individuaal username and password.

10. Access to ÕIS with ID/TRP card • Onceyouhavereceivedeither ID orTemporaryResidencePermitforStduies (TRP) card, kindlyvisitDean´s Office • ID (TRP) cardcontains personal codewhichisunique • Dean´s Office will insert the codeto the Study Info System (ÕIS) • Onlyifthe ID codeisinsertedto ÕIS can student accessitwith ID (TRP) card • Onlyifthe ID codeisinsertedto ÕIS can student applyforscholarships

11. AcademicCalendar- importantinformationregardingstudies • thebeginning and end of semester • declarationdeadline (registratingforthecourses) • holidaydeadlines • examinationsessiondates • thesisdefencedates • period of graduationceremonies Available in ois.ttu.ee

12. Firststeps in ÕIS • Insertyour personal data (mandatory, otherwisecannotcontinuein ÕIS) • Checktimetable • Trytodeclaresubjects (from 5th of September 2016 until the deadlineindicated in ÕIS itispossibletowithdrawsubmitteddeclaration and resubmititagain) Shouldyouhaveanyquestionsregardingdeclaration, pleaseturntoDean´s Office.

13. Timetable in ÕISProgramme abbreviation in ÕIS Bachelor: • International Business AdministrationTVTB • International Relations TASB • LawHAJB • IntegratedEngineeringMVEB

14. TimetableProgramme abbreviation in ÕIS Master: • International Business AdministrationTVTM • International Relations and European-Asian Studies TASM • Law HAJM • Technology GovernanceHAGM • Work and Organizational Psychology HVWM • Cyber SecurityIVCM • Computer and Systems Engineering IASM • Communicative ElectronicsIVEM • E-Governance Technologies and Services IVGM • Environmental Engineering and ManagementEABM • Design and EngineeringMADM • Industrial Engineering and ManagementMARM • Materials and Processes of Sustainable EnergeticsKAYM • Technology of Wood and Plastic KVEM • Health Care TechnologyYVEM • Mechatronics MAHM • EuropeanArchitectureEVEM • EngineeringPhysicsYAFM

15. Timetable in ÕIS • Step 1visit ois.ttu.ee • Step 2FordisplaylanguageselectEnglish • Step 3Selecttimetable and againdisplaylanguageEnglish • Timetables are availablebyfaculties. • Weeks are distributedodd and even, in totalthere are 16 weeks. Numbersaddedtothe programme abbreviationindicatethe semester subjectisbeingtaught: • nr 11- firstyearAutumn semester • nr 21- firstyearSpring semester • nr 31- secondyearAutumn semester

16. Registeringfor a coursein ÕIS • At thebeginning of each semester all students must submit a study plan • if the study plan is not submitted student will be dismissed • the study plan is submitted via study information system (ois.ttu.ee) • studyplan (declaration) must be submittedlatest on theindicateddedline in AcademicCalendar

17. Study planconsists: different parts of curriculum (compulsory, elective and optionalsubjects) list of subjects subjectcreditpoints (ECTS) student testingmethods (examor fail/pass) Standard studyplan: list of subjectsper semester use standard studyplantocompileyourtimetable *Running semester timetable in ÕIS. Study regulations- studyplan

18. Study regulations- division of the curricula • generalstudies(humanitarian, languages etc) • basicstudies(mathematics, physics, basic chemistry) • corestudies(fundamentals of specialization) • special studies (specialization subjects) • free choice courses (only the required credit points given). You can choose: - Optional subjects- (subjects that are not in any TUT´s curricula) - Other TUT´s subjects

19. Study regulations- freechoicecourses (someexamples) TUT`s Sport Center (Männiliiva tee 7) Table tennis , basketball, aerobics, shido, volleyball, indoor, hockey athletic exercise – the centre has a big fitness hall with reasonably good equipment

20. Study regulations- freechoicecourses (someexamples) Faculty of Social Sciences- Language Center • HLE2200 Estonian Language and Culture • English based different languages (Russian, English, German, etc ). For further information visit the Language Center Room: SOC-471 Contact: Kristel Laanepere Email: kristel.laanpere@ttu.ee

21. Declarationdeadline15th of September 2016 (17.00) • School of Economics and Business Administration • Faculty of InformationTechnology • Faculty of PowerEngineering • Finaldeadlinetosubmitdeclaration in ÕIS! PS! In somecases, a lecturerhas a righttocancelthedeclartion made by student. In the AcademicCalendar, 20th of Septemberis adeadline for cancellation of students’ declarations by the lecturer.

22. Declarationdeadline16th of September 2016 (17.00) Facultyof Civil Engineering Faculty of Chemical and Materials Technology Faculty of Mechanical Engineering FacultyofSocialSciences FacultyofScience Finaldeadlinetosubmitdeclaration in ÕIS! PS! In somecases, a lecturerhas a righttocancelthedeclartion made by student. In the AcademicCalendar, 20th of Septemberis a deadline for cancellation of students’ declarations by the lecturer. Finaldeadlinetosubmitdeclarationin ÕIS!

23. Registeringfor a course in ÕIS • Whatdotoifdeclarationdeadlinehas passed and youhaveforgottentosubmitone? TurntoDean´sofficeimmediately and they will helpyouwiththedeclaration. Inaddition, please: • make sure thatyou take at least the minimumrequirement of fullstudy-load 22.5 creditpoints (you need tocount the ECTS in ÕIS yourself) • make sure thatsubjectcode and professor´snameiscorrect Shouldyouhaveanyquestions, pleaseturntoyourDean´sofficetoaskfor a help.

24. Studentswho are studying on thetuition fee placesmust sign a contractinDean´soffice Bachelor • International Business Administration • International Relations • Law Master • International Business Administration • International Relations and European-Asian Studies • Law • Technology Governance • EuropeanArchitecture

25. Tosign a contract, pleaseturntoDean´s Office School of Economics and Business Piret LevertandStudy Consultant Room: SOC-248 Faculty of Social Sciences Archil ChochiaStudy Consultant Room: SOC-325 Faculty of CivilEngineering Betra LeesmentStudy ConsultantRoom: U03-201

26. Study regulation- examinationsessions • 2 terms in 1 academicyear-Autumn and Spring • 1 term consists 16 weeks of classroom and practical study Examinationsession in the end of semester • Autumn semester examination sessioon (2nd- 21st of January 2017) • Autumn semester additionalexaminationsession (23rd of January- 28th of January 2017)

27. Study regulations- study load • nominalstudy load per term or the capacity of studyaccordingto the curriculumper semester is 30 Europeancreditpoints (ECTS). Student mayhold a full-timeorpartial load • Full-load studyrequiresthat a student collect at least22.5 ECTS on a CUMULATIVE basisunder the individualstudyplanby the end of eachacademicyearforeach semester attendedd PS! ThisisimportantforBSc and MScstudentstomaintainfree of chargeplace. • Partial- study load requiresthat a student collect at least15-22 ECTS on a CUMULATIVE basisundertheindividualstudyplanbythe end of eachacademicyearforeach semester attended. PS! It ismandatoryforbachelor´s and master´sstudentstocollect at least 15 ECTS on the First semester.

28. Study regulations- declaration of exams and finaltests • declarationof a subjectis valid only 1 semester • if a student hasnot passed thesubjectwithin 1 semester time a newdeclarationin ÕIS must besubmitted • secondtimedeclaration in ÕIS isonlyforthe fee- an invoice will be issuedvia ÕIS • fee depends on thecreditpointprice • pricesvarydepending on the faculty

29. Study regulations- declaration of exams and finaltests • at least 2 examtimeswithintheexamsession • examtimes are published at least 4 weeksbeforethe start oftheexamweeks • beforethefirstexamtherehastobe at leastoneconsultation • thetime and placeofwhichispublishedwithexamtimes Registrationfor an exam • At theinstructorordepartment/faculty (on paper) • through ÕIS

30. Study regulations- assessment of student performance • differentiated assessment (examination, graded assessment • non-differentiated assesment (final test) E stands for examination A stands for final test (Fail/Pass)

31. Study regulations- assessment of student performance “5”- excellent “4”- very good “3”- good “2”- fair “1”- passed “0”- fail MI- hasnotparticipated on theexam A- pass M- fail

32. Thispresentationisalsoavailable on www.ttu.ee/orientationdays

33. THE STUDY MODULE OF THE WELCOMING PROGRAMME Training course introducing Estonian higher education and university studies

34. All newly arrived BA and MA degree students are invited to take part in the study module of the Welcoming Programme. Training course helps you settle in quickly and efficiently, and gives you skills to succeed in the Estonian university system during your studies and after them. Course lasts one day and includes informative and interactive activities. Lunch is provided. All necessary information can be found at www.settleinestonia.ee.

35. WANT TO KNOW MORE ABOUT SURVING IN ESTONIA AS AN INTERNATIONAL STUDENT? DOWNLOAD „SURVIVALGUIDE FOR INTERNATIONAL STUDENTS“ WWW.STUDYINESTONIA.EE/APP #STUDYINESTONIA

36. Have a Nice Academic Year!