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The Procurement and Contracting Process

The Procurement and Contracting Process. Laura Castro Director, Food Distribution Division. The Purchase Process. Develop plan for product purchases Coordinate with vendors Requests for Information Cost/Nutrient Information Product testing Product specification Solicitation & Award

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The Procurement and Contracting Process

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  1. The Procurement and Contracting Process Laura Castro Director, Food Distribution Division

  2. The Purchase Process • Develop plan for product purchases • Coordinate with vendors • Requests for Information • Cost/Nutrient Information • Product testing • Product specification • Solicitation & Award • Order Management • Product Delivery

  3. Procurement Methods • Vary according to product, market conditions, and the industry involved • Packing season considerations – canned fruit & vegetables • Compete with commercial accounts for volume and production/line time

  4. Contracting Challenges • No bids received • Insufficient bids – not enough bidders to meet the demand • High bids – exceed current market price • Lack of competition – single source products = higher $

  5. Delivery Challenges • Vendor capacity & supply issues/market conditions • Production issues • Transportation issues • Requirement issues Communication is Key

  6. Other Challenges • Government-specific requirements – domestic product • Low volumes and inconsistent deliveries • Available funding • Program and household freezer/refrigerator capacity • Uncertain demand for new products

  7. Thank You!

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