South Carolina ELDA Spring 2014 STC and TA Training Tool

1. South Carolina ELDA Spring 2014STC and TA Training Tool

2. Test Administration Manuals 2

3. Part 1: General ELDA Information and Test Security

4. Key Dates • Note: Data cannot be altered due to district coding errors.

5. New for ELDA Spring 2014 Student Participation • All public school LEP students who are in attendance for any part of the district ELDA testing window must participate in the assessment. • All students in grades K-12 who are determined to be limited English proficient (LEP) must be tested. This includes those students whose parents have waived direct ESOL services. • 5

6. Test Security • To ensure validity of the test results, administration directions must be read exactly as written in the TAMs. • Pages 2–5 of the TAMs provide a list of violations that could result in criminal prosecution and/or disciplinary action to an educator’s professional certificate. 6

7. Most ELDA materials, including all answer documents, are secure. Test Security • ELDA test materials must be kept in secure, locked storage when not in use. • Secure materials must not be stored in a room that has a copy machine or fax machine. 7

8. Test Security 8

9. During testing, a trained TA must be present at all times in the classroom. Test Security • If the TA must leave the room before testing begins, the test booklets and inventory booklets/answer documents must be stored securely or taken with the TA. • TAs should not discuss test questions with students at any time. 9

10. All school and district personnel who will have access to secure test materials are asked to sign an Agreement to Maintain Test Security and Confidentiality form. Test Security Agreement Forms • Test security forms should be signed and returned to the DTC after each person has participated in ELDA training. 10

11. If a test security violation is observed within a school, it must be reported to the STC and/or DTC as soon as possible. Test Security Violations • The STC and/or DTC must complete a 2013–2014 Test Security Violation Action Form (in Word). • E-mail the completed form to Susan Creighton at the SCDE (screight@ed.sc.gov). 11

12. During an ELDA small group administration, a student told the administrator that she had reviewed a question with her teacher, Ms. Greene, the previous day. • When questioned, Ms. Greene indicated that she had reviewed ten questions from the previous year’s test with her students. She remembered the questions were ones that her students had difficulty with on last year’s exam. Test Security – Case 1 12

13. Several months before the test, Mr. Bright was given worksheets by another teacher. The teacher told Mr. Bright that the materials would help his students prepare for the ELDA reading test. • Mr. Bright copied the worksheets and gave them to his students. • During the test administration, students finished the test quickly and reported to a teacher that they had previously worked most of the test problems on a worksheet during class. Test Security – Case 2 13

14. Mrs. Cross picked up her son, Lane, from Poet High School on a day in which he had taken the ELDA reading test. She asked Lane how he had done on the test. Lane told his mom that she didn’t need to worry because his teacher told him he had done well. • Lane said his teacher had taught them some hand signals that would let them know if their answers were correct or incorrect. He said a “thumbs up” signal would indicate a correct response and a “thumbs down” signal would indicate that something was wrong. Test Security – Case 3 14

15. Ms. Dixon was a first year teacher administering ELDA to her students. She passed out the test booklets and answer documents. Then, she read the directions to her class. • Ms. Dixon wanted to administer the test properly. Even though she had attended a pretest training workshop, she felt uncertain about whether she had delivered the directions properly. • She went to the teacher next door to ask about administration directions. Test Security – Case 4 15

16. It was the end of the school year. Bill wanted to make sure he took home all of his school supplies. While cleaning out his desk, Bill found his ELDA reading and writing test booklet and answer document. Test Security – Case 5 16

17. Ms. Douglas was a compassionate teacher. She wanted all of her students to do well on the ELDA writing test. She walked up and down the aisles during testing to check student progress and give them a “pat” of encouragement. • At one point, she saw that Sheila was only on number 15 and noticed that the student was not feeling well. She asked the student, “Is your arm hurting you?” Sheila said yes, so Ms. Douglas picked up her test materials and took Sheila to the office. She left her monitor in charge of the class. Test Security – Case 6 17

18. Ms. Gellar, the STC, grouped the appropriate ELDA test materials by teacher for pickup on the first day of testing. She counted the materials twice to make sure that each teacher’s grouping contained the correct number of materials. • Each TA signed out materials using the School Security Checklist. When the materials were returned to the secure room, each TA signed the same sheet. • Later that day, however, Ms. Gellar counted the number of returned tests and found that one was missing. Test Security – Case 7 18

19. Mr. Edwards, a teacher at Springfield High School, is very thorough. He wants to make sure that students get as many points as possible on the ELDA. • He thumbs through the answer documents after students are finished. When he finds a blank response, he returns the answer document to the student to answer the item. Test Security – Case 8 19

20. The STC told Mr. Jones to determine the accommodations Lindsay would need when taking the ELDA test. • Mr. Jones gave Lindsay a highlighter to use. When the test materials were returned, the STC noticed that Lindsay did not receive an oral administration of the test, as was specified in her Individual Education Program (IEP). Test Security – Case 9 20

21. Ms. Carboni, the TA, directed the monitor, Mrs. James, to answer student questions during the ELDA test. When one student raised his hand, Mrs. James read the question and the four answer choices to him. The student did not have an IEP or 504 Plan. Test Security – Case 10 21

22. STCs must be: School Test CoordinatorRequirements • Certified employees of the district • Knowledgeable about test security • Knowledgeable about testing policies and procedures • STCs must attend a training session conducted by the DTC.

23. School Test CoordinatorRequirements • STCs must read and understand policies and procedures outlined in the K-2 and/or 3-12 TAMs. • STCs must read and sign the appropriate Agreement to Maintain Test Security and Confidentiality form.

24. School Test CoordinatorResponsibilities • STCs must notify students and parents of the testing schedule. • STCs must hold training sessions for TAs and monitors. • STCs must distribute and collect signed Agreement to Maintain Test Security and Confidentiality forms from TAs and monitors.

25. Inventory test materials. School Test CoordinatorResponsibilities • Record any missing materials on the School Security Checklists. • Notify the DTC if any secure materials aredamaged, missing, or if any additional materials are needed.

26. School Test CoordinatorResponsibilities • Store materials in a secure location. • Prepare test materials for distribution. • Distribute test materials to TAs on the day of testing. Do not distribute test materials to TAs in advance of the test date.

27. A TA must meet one of the following criteria: Test AdministratorRequirements • Certified employee • Critical needs teacher • Substitute Teacher • Certified teacher with an expired teaching certificate • Non-certified employee approved by the DTC

28. Test AdministratorRequirements • Attend a training session. • TAs must read and sign the appropriate Agreement to Maintain Test Security and Confidentiality form.

29. Read the Test Administration Manual. Test AdministratorResponsibilities • Make sure the classroom is ready for testing. • Assist with the coding of answer documents, if applicable.

30. Hand out test booklets and answer documents. Test Administrator Responsibilities • Read the administration directions in the TAM as written to the students. Do not skip any section. • Ensure that students are following coding directions by walking around the classroom and observing the students’ answer documents.

31. Complete answer document demographic information, as needed. Test Administrator Responsibilities • Place Braille materials into the plastic bag. • Sign in secure materials on the School Security Checklist. • Record absent students.

32. Monitor Requirements • Use of monitors is recommended, and monitors must be trained. • Monitors must sign an Agreement to Maintain Test Security and Confidentiality form. • Monitors cannot be in rooms where their close relatives are being tested. • Monitors must not be left in charge of a test administration session.

33. Distribute and collect test materials. Monitor Responsibilities • Ensure that students receive the correct answer documents. • During testing, ensure that students: • Follow coding directions. • Mark their responses in the appropriate area of the answer document. • Use only the allowable supplemental materials specified in the TAM. • Do not give or receive help to or from other students.

34. Help maintain test security. Monitor Responsibilities • Refer all student questions to the TA. • Check restrooms for reference materials such as books or notes. • Retrieve additional test materials from the STC if needed during testing. • Serve as a messenger between the TA and the STC.

35. Administration directions for grades 3-12 are in the 3-12 TAM; directions for grades K-2 are in the K-2 TAM. Test Administration • Kindergarten and grades 1-2 inventories are in the Teacher Support Materials in the K-2 TAM. • Kindergarten and grades 1-2 Exemplar Guides are posted on the SCDE ELDA site.

36. Test Administration Time Requirements (Approx.) • Please allow 10-15 minutes to prepare for test administration prior to beginning the assessment. • It is recommended that the speaking test be given last.

37. Example Kindergarten and Grades 1-2 Inventories A “0” means the student did not meet the requirements of the inventory.

38. Students’ online and paper/pencil records will be matched as follows: Matching Rules • All fields must be identical and not blank for a match to occur. • Please note that online testing is optional. Students can be tested with a combination of online testing and paper/pencil.

39. Part 2: Online Testing Jan. 29: Online Tools Training (OTT) Tutorial Software Installers INSIGHT Technology User Guide Feb. 3: Test Setup, including permissions, available

40. Training and Support Tutorial (with audio) • Guides test administrators and students through testing experience including testing tools and navigation. • Available via eDIRECT under Test Setup-General Information (login not required) and via computer desktop (after software is installed). • May be used in a large-group session.

41. Training and Support Online Tools Training (OTT) • Opportunity for test administrators and students to become familiar with online testing tools. • Review as many times as desired. • Practice test items should not be considered representative of an actual test. • Available via computer desktop (after software is installed). • Oral administration (HVA) OTT available for Listening. • When audio is playing (stop/starting points/pause): • When audio is not playing (stop/starting points/play): • Must use a Testing Site Manager (the LCS is part of the TSM) in order to access OTT with HVA.

42. Preparing for Online Testing • Schedule sessions for students to view the Tutorial. • Download software and prepare workstations for online testing. • Read the ELDATest Administration Manuals and Insight Technology User Guide. • Schedule sessions for students to use the Online Tools Training (OTT).

43. Test Setup • Used for the following functions: • Manage Test Sessions • Print Test Ticket Rosters • Print Student Test Tickets • (One Test Ticket for each student to access all subjects). • Monitor Testing

44. Online Testing Information

45. Online Testing Information

46. Online Testing Information

47. Online Testing Information

48. Precode

49. Precode • One Test Session per grade cluster (K, 1-2, 3-5, 6-8, 9-12) will be created for each school. Tests will be set up as modules under one content area–“ELA”; one module per subject (Reading, Writing, Listening, and Speaking). • Modules are defined as: Module 1 = Reading; Module 2 = Writing; Module 3 = Listening; Module 4 = Speaking. • A generic teacher name Sample Teacherwill be assigned to each test session. • Districts and schools will have the opportunity to modify the teacher name, as appropriate, or add a new teacher. • ELA teacher names from the Precode File will NOT be loaded into eDIRECT.

50. Online Accommodations