Thank you for your time!

1. Room Parent Meeting October 4, 2011 Thank you for your time!

2. Check The Room Parent Rosters On Your Table Please make additions and corrections

3. Room Parent Meeting October 4, 2011 Thank you for your time!

4. Check The Room Parent Rosters On Your Table Please make additions and corrections

5. Agenda • Introductions ----------- Valerie Tyler • Welcome ----------------- Shanda Breazeale • Overview of Our Purpose -------- “One Team” • Communication within your team: Who gets emails about what? • Communication to your Classroom Parents: How should you get your message out? • Responsibilities • Teacher Support • H’Owl Booth • Classroom Parties • Teacher Recognition and Gifts • Communication from Teacher to Parents • Treasurer Tips and the budget • Other Events and PTA Activities • H’Owl • PIE • Sunshine committee • Spring Party • Yearbook

6. Our Organizational Chart Shanda – PRESIDENT Ms. Griffin - PRINICPAL ROOM PARENT COORDINATOR Pre-K No Grade Level Coordinator Kinder Grade Level Coordinator 1st Grade Level Coordinator 2nd Grade Level Coordinator 3rd Grade Level Coordinator 4th Grade Level Coordinator 5th Grade Level Coordinator Spec. Areas No Grade Level Coordinator E Lead E Lead F Lead G Lead B Lead D Lead B/S Lead F Lead A Lead G Lead C Lead H Lead Music Lead Art Lead Taylor Lead H Lead H Lead M Lead R Lead K Lead M Lead K Lead M Lead H Lead K Lead K Lead S Lead PE Lead Sp. Ed Lead V Lead W Lead S Lead S Lead M Lead S Lead M Lead Y Lead Q Lead T/W Lead T Lead

7. Introductions Pre-K Grade Level Coordinator Not needed – only one class currently Taylor Lead Looking for Volunteers

8. Introductions Kinder Grade Level Coordinator Jennifer Despins & Megan Helmbrecht Elbrecht Lead Shannon Meroney Evans Lead Erin Jones & Katie Kinzy Hill Lead Brandi Gitcho & Jennifer Despins Hodges Lead Kelly Rizk & Julie Choyce Vrba Lead Michelle Ramos & Courtney Whitworth Warner Lead Jena Heath

9. Introductions 1st Grade Level Coordinator Jeff Russell, maybe, with Co-Coordinator FoltsLead Karen Reagan Garrett Lead Julie Payne & Valerie Tyler MowryLead Elizabeth Gunter Raup Lead Kim Bellew Singerman Lead Lauren Rosprim Stone Lead Melissa Smith Tillotson Lead Jeff Russell & Mandy Niles

10. Introductions 2nd Grade Level Coordinator Kalin Boenig BaehrLead Not yet determined DelineLead Not yet determined Knowles Lead Lisa Murphy MankovskyLead Julie Choyce & Frances Woolsey Means Lead Leslie Rosner Smith Lead Cara Keenan

11. Introductions 3rd Grade Level Coordinator Sara Atkins Bones/Sheridan Lead Diane Kearns-Osterweil Francis Lead Karen Prairie KielyLead Lorie Raney Morrison Lead Lisa Thompson Murr Lead Megan Helmbrecht Young Lead Cindy Austin & Elaine Huckaby

12. Introductions 4th Grade Level Coordinator Jennifer Hopper Aguilar Lead Jennifer Childress & Heather Jones Gustafson Lead Jennifer Owens & Christine Markey HaurwitzLead Patricia Lewis Kelly Lead Mary Wolf Quick Lead Valerie Tyler Thigpen/Wiley Lead Monika Wilson

13. Introductions 5th Grade Level Coordinator Valerie Tyler Cardwell Lead Jocelyn Leffall Hughes Lead Kalin Boenig Keyes Lead Sheri Terrell Sweeney Lead Lei Peng Beth Rowan

14. Introductions Special Areas Valerie Tyler Special Education Lead Susan Jackson Art Lead Music Lead P.E. Lead

15. Agenda • Introductions ----------- Valerie Tyler • Welcome ----------------- Shanda Breazeale • Overview of our Organization and Purpose • Responsibilites • Me • Grade Level Coordinators • Lead Room Parents • All of Us • Teacher Support • Howl Booth • Classroom Parties • Teacher Recognition and gifts • Communication from teacher to parents • Communication: How should you get your message out? • Treasurer Tips and the budget • Other Events and PTA Activities • H’Owl • PIE • Sunshine committee • Spring Party • Yearbook Welcome --------- Shanda Breazeale

16. Full Support of teachers and students One Big Team = • ALL ROOM PARENTS • H’Owl Booth • Reading to Children • Planning Parties • Copying • Teacher Gifts • Laminating • Staff Luncheon Coverage • TRADITIONAL • “ROOM PARENT” JOBS • H’Owl Booth • Planning Parties • Teacher Gifts • Staff Luncheon Coverage • TRADITIONAL • “CLASSROOM HELPER” JOBS • Reading to children • Copying • Laminating

17. Agenda • Introductions ----------- Valerie Tyler • Welcome ----------------- Shanda Breazeale • Overview of Our Purpose -------- “One Team” • Communication within your team: Who gets emails about what? • Communication to your Classroom Parents: How should you get your message out? • Responsibilities • Teacher Support • H’Owl Booth • Classroom Parties • Teacher Recognition and Gifts • Communication from Teacher to Parents • Treasurer Tips and the budget • Other Events and PTA Activities • H’Owl • PIE • Sunshine committee • Spring Party • Yearbook V. Communication within your team: Who gets emails about what? VI. Communication to your Classroom Parents: How should you get your message out?

20. GRADE LEVEL COORDINATORS • Responsible for beginning and coordinating all party planning • Creates flyer/invite to go home in Wednesday folder with electronic version through email for all Classroom Parties (be green  ) • Manages grade-level party-planning budget $$ • Coordinates grade-level special events like 2nd grade Cinco de Mayo decorations basket weaving, or 1st grade Pilgrim bread making and Thanksgiving Program assistance • Passes on all info received from Room Parent Coordinator to Leads to disseminate appropriately to their team or parents • USES ONLY EMAIL with LEADS MOSTLY

21. LEAD ROOM PARENT(S) • Primary communicator up and down the Room Parent Organization and outwardly with Classroom Parents • Communication within your team: Who gets emails about what? • Begin by asking your Room Parent Team what they prefer to included on. • 3 options: • Everything • Only classroom help • Only traditional RP areas like party planning and presents • Might have to make three distribution lists essentially, but avoid sending to those on the team who feel anxious about either “task list” • Communication to your Classroom Parents: How should you get your message out? • Begin with a letter sent home in the Wednesday Folder to ALL Classroom Parents • Introduce yourself and your team • Ask how they prefer to be contacted and ask for correct contact info for ALL GUARDIANS • Give a preview of what to expect for the year (# of parties and generally when, # of gifts, that class gifts are optional. [Letter example] • Use email from that point on except for Class Parents who do not have email access – use Wednesday Folders for those • Be green – small flyers

22. Hello families of Ms. Kiely!! Please take note of the 4 things below: 1.) My name is Valerie Tyler (mother of Cooper Tyler) and I am serving as your LEAD ROOM PARENT this year. That means I will be communicating with you several times throughout the school year for things like Ms. Kiely’s birthday (coming up in 10 days!!), classroom parties, and HOWL participation. 2.) The most important thing I would like to do is learn how I can best do that communicating with you. There is a card attached to this letter that I would appreciate you filling out and returning in your child’s Homework Folder (or Wednesday Folder) as soon as possible. From this information, I will learn how best to contact each family so EVERYONE knows EVERYTHING that’s going on! You can contact me at the following information: VALERIE TYLER vtyler@austin.rr.com (512) 794-2909 Home (512) 750-6834 Cell If you can, save this sheet, so you will always know how to get in contact with ME with any questions. My job is to facilitate Ms. Kiely’s needs, the needs of the school and the PTA, and to help communication from those entities with you so please let me know anything I can do to help you. 3.) We are fortunate to have several parents who have also volunteered to assist me as Room Parents. They are: Jocelyn Gibbs, Lorie Raney, Tracy Sheridan and Dandre Whitehead. We are especially fortunate that Tracy Sheridan is the Grade Level Coordinator of all Room Parents for the 3rd grade and Dandre Whitehead is our PTA President so they will keep us all “in the know!” We thank these women for their willingness to help Ms. Kiely and our kiddos by their service. If there’s anyone else who wishes to be an “official room parent” contact me and I’ll put you in touch with the Room Parent Coordinator. 4.) As I mentioned, Ms. Kiely’s birthday is coming up on October 11th. I would like to begin collecting donations from you immediately in order to get her something from the class. There are typically three times we ask for donations throughout the year: for the teacher’s birthday, for a winter break gift, and for an end-of-the-year gift. As always, contributions to the class gift are absolutely OPTIONAL

23. STUDENT’S NAME _______________________________________ Please provide the following information for me to contact you. You may request printed information be sent to your home in addition to email by checking both boxes below. You need only provide the phone numbers you wish me to have and use.: PRIMARY CONTACT NAME: (please print) ____________________________________________________ EMAIL ADDRESS (please print clearly): _____________________________________________________ PHONES: HOME: _____________________ CELL: _____________________ WORK: ___________________________ CHECK ALL THAT APPLIES: Email communication is fine Please provide paper copy in my child’s folder I do not have email access; I MUST have printed information sent home If there is a second parent or caregiver who needs to receive information please continue: SECONDARY CONTACT NAME: (please print________________________________________________ EMAIL ADDRESS (please print clearly): _____________________________________________________ PHONES: HOME: _____________________ CELL: _____________________ WORK: ___________________________ CHECK ALL THAT APPLIES: Email communication is fine Please provide paper copy in my child’s folder I do not have email access; I MUST have printed information sent home

24. LEAD ROOM PARENT(S) • Primary communicator up and down the Room Parent Organization and outwardly with Classroom Parents • Communication within your team: Who gets emails about what? • Begin by asking your Room Parent Team what they prefer to included on. • 3 options: • Everything • Only classroom help • Only traditional RP areas like party planning and presents • Might have to make three distribution lists essentially, but avoid sending to those on the team who feel anxious about either “task list” • Communication to your Classroom Parents: How should you get your message out? • Begin with a letter sent home in the Wednesday Folder to ALL Classroom Parents • Introduce yourself and your team • Ask how they prefer to be contacted and ask for correct contact info for ALL GUARDIANS • Give a preview of what to expect for the year (# of parties and generally when, # of gifts, that class gifts are optional. • Use email from that point on except for Class Parents who do not have email access – use Wednesday Folders for those • Be green – small flyers

25. Agenda • Introductions ----------- Valerie Tyler • Welcome ----------------- Shanda Breazeale • Overview of Our Purpose -------- “One Team” • Communication within your team: Who gets emails about what? • Communication to your Classroom Parents: How should you get your message out? • Responsibilities • Teacher Support • H’Owl Booth • Classroom Parties • Teacher Recognition and Gifts • Communication from Teacher to Parents • Treasurer Tips and the budget • Other Events and PTA Activities • H’Owl • PIE • Sunshine committee • Spring Party • Yearbook • IV. Responsibilities • Teacher Support • H’Owl Booth • Classroom Parties • Teacher Recognition and Gifts • Communication from Teacher to Parents

26. Responsibilities • Teacher Support • Copying, Laminating, Book Binding • Reading to Children in classroom • “Parent Readers,” Edit writing, Math “Pull out” help • Wednesday Folders • Buying needed supplies like Wipes or Kleenex • Taking home cut work • Field Trip assistance • H’Owl Booth • Every class helps “run” a booth • Room Parents carry the burden • Classroom Parties • Teacher Recognition and Gifts • Birthdays, Winter Break, End of Year Gifts • Staff Appreciation Luncheons • Teacher Appreciation Week • Communication from Teacher to Parents • Emails and Wed. Folder notes when teacher needs specific things • Communication about Classroom Parties and Field Trips • Collection of donations for gifts or class projects

27. Responsibilities • Teacher Support • Copying, Laminating, Book Binding • Reading to Children in classroom • “Parent Readers,” Edit writing, Math “Pull out” help • Wednesday Folders • Buying needed supplies like Wipes or Kleenex • Taking home cut work • Field Trip assistance • There may already be some people helping in these areas, but check with new room parents to see if they had hoped to volunteer in these areas. • Send email only to those Room Parents who want to know about and be available for this type of help.

28. Responsibilities • H’Owl Booth • Communicate with ALL Classroom Parents immediately about the theme and needs for your assigned class booth • Coordinate with other class Lead IF you have a “partner class” running the booth • Send email only to those Room Parents who want to know about and be available for this type of help. • Can ask “Volunteers” Chair for assistance filling shifts • Ultimate responsibility for manning the booth falls to the Lead Room Parent • Be positive and generate excitement for the H’Owl • Let’s Hear from our H’Owl Chairs!!!

29. Responsibilities • Classroom Parties • Grade Level will begin dialogue and ask all LEADS to help with the party planning • Communicate along the way with ALL your Room Parent Team who wanted to be a part of party planning • Share the joys (burdens?  ) of getting things together for the parties with ALL your Room Parents in your room – let others bring the cupcakes or punch sometimes. • Use RE-usable Plates – Lead keeps them or assigns a “party goods Room Parent.” • Don’t forget to recruit “assigned workers” to help run the party and not just follow their children around the party. • Grade Level will prepare a flyer to go home in Wednesday folders inviting all Parents • But additionally, maybe even before the flyer/invite, communicate party date, time, location and details to ALL your classroom parents early enough to allow them to make plans to attend as well

30. Responsibilities • Teacher appreciation/gifts • You and your Room Parent Team can choose which times to “gift” your teacher and what to give. • Typically done Birthday, Winter Break, and End-Of-Year • Must be clear it is OPTIONAL, and ask for whatever is comfortable for the family. If asked further, then can suggest $5-10 a family. • Although 1st letter to classroom parents should give an “overview” of the gift “expenses” for the year, do not ask parents to contribute for all 3 up front. • Will also need to organize class for Teacher Appreciation. Try to think of things easy, burden-light and $-light – maybe not even every day. Check with others in grade-level to be sure your in-line with the rest of the Team • Must recruit coverage for Teacher Appreciation Luncheons (Winter Break and End-of-Year) or provide it yourself.

31. Responsibilities • Teacher appreciation/gifts • Teacher favorites are now ONLINE on the Doss PTA webpage at www.dosspta.org • http://www.dosspta.org/

32. Responsibilities • Communication from Teacher to Parents • As a Lead, your job is to provide “one-stop-shopping” for the teacher. She should be able to only have to send one email to her Lead(s) and expect to have her needs met. • If it is a request for classroom help, attempt to use your task-specific Room Parents on “the Team” first, and then, if necessary, reach out to all other parents. • Be willing to let the teacher use your communication chain for all communications he needs to share with his parents. Sometimes it may even be curriculum or “project” specific – like everyone remember to bring your letter box letters Thursday instead of Wednesday due to the Monday holiday.

33. Agenda • Introductions ----------- Valerie Tyler • Welcome ----------------- Shanda Breazeale • Overview of Our Purpose -------- “One Team” • Communication within your team: Who gets emails about what? • Communication to your Classroom Parents: How should you get your message out? • Responsibilities • Teacher Support • H’Owl Booth • Classroom Parties • Teacher Recognition and Gifts • Communication from Teacher to Parents • Treasurer Tips and the budget • Other Events and PTA Activities • H’Owl • PIE • Sunshine committee • Spring Party • Yearbook VI. Treasurer Tips and the budget

34. TREASURER’S TIPSTreasurer: Courtney Rippy • PTA Office has everything you need • Every form you need and how-to’s are online on the PTA webpage • Don’t pay sales tax, or don’t get reimbursed • Check requests process • Must have 2 signatures • Receipt/invoice must be attached • Deposits process

35. Agenda • Introductions ----------- Valerie Tyler • Welcome ----------------- Shanda Breazeale • Overview of Our Purpose -------- “One Team” • Communication within your team: Who gets emails about what? • Communication to your Classroom Parents: How should you get your message out? • Responsibilities • Teacher Support • H’Owl Booth • Classroom Parties • Teacher Recognition and Gifts • Communication from Teacher to Parents • Treasurer Tips and the budget • Other Events and PTA Activities • H’Owl • PIE • Sunshine committee • Spring Party • Yearbook • Other Events and PTA Activities • H’Owl • PIE • Sunshine committee • Spring Party • Yearbook

36. PIE- Partner’s In EducationChair: Amanda Swann

37. PIE- Partner’s In EducationChair: Amanda Swann

38. PIE- Partner’s In EducationChair: Amanda Swann

39. Other PTA Activities • Sunshine Committee • Berkley Dyer • Katie Bartley • Gina McKallip • Spring Party • Kalin Boenig • Christine Markey • Jennifer Hopper • Yearbook • Melissa Perry • Karen Nabers

40. Room Parent Meeting October 4, 2011 Thank you for your time! Have a great year!!!