1 / 17

Provision 2 – Tool kit

Provision 2 – Tool kit. Vijay K. Ummadi Health Educator Student Nutrition Bureau. Criteria for Implementing Provision 2. Participate in the NSLP / SBP

lenora
Download Presentation

Provision 2 – Tool kit

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Provision 2 – Tool kit Vijay K. Ummadi Health Educator Student Nutrition Bureau

  2. Criteria for ImplementingProvision 2 • Participate in the NSLP / SBP • Have a high percentage of students who qualify for free or reduced price meals either in the entire school district or in one or more schools • Have room for expansion as meal participation grows – higher participation rate • Operate an efficient and effective school food service system • Apply to the state agency and be approved prior to starting the program

  3. Provision 2 • Reduces application burden to once every 4 years and simplifies meal counting and claiming procedures • All students meals are at no charge for Provision 2 schools

  4. Provision 2 Base year • Policy statement should be in place. • Notify the public of the availability of school meals (non-pricing public release statement) • Distribute free and reduced price applications

  5. Provision 2 base year • SFA should determine children’s free and reduced price meal eligibility in the base year - Apps are reviewed for completeness - Children matched through direct certification process (categorically eligible- SNAP, TANF,FDPIR) are approved for free meals - Income apps are approved for F/R/P based on income eligibility guidelines.

  6. Provision 2 base year • SFA must ensure that the apps from the Provision 2 schools have a equal chance of being included in the verification pool • Point of service meal counts must be obtained by meal type (F/R/P) – must be taken on a daily basis for each meal service (breakfast and/or lunch)

  7. Provision 2 base year • SFA should perform an on-site review early in the base year to ensure meal counting and claiming system is accurate and efficient • At the end of the base year after the final claim for reimbursement has been filed – calculate the claiming percentages.

  8. Base year percentages calculation worksheet

  9. Provision 2 non-base years • Years 2,3 and 4 of the Provision 2 cycle and any years beyond year 4 in which provision 2 has been extended – referred to as non-base years • Provision 2 schools continue to offer meals at no charge to all children. • Count only the total number of reimbursable meals – and apply base year percentages of F/R/P to total meals in order to determine F/R/P meals claimed.

  10. Provision 2 – non base years • Policy statement should be in place. Continue notifying the public that meals are served to children at no charge (public release statement / letter to households) • Do not collect free and reduced price apps or make eligibility determinations • Do not conduct direct certification process or count meals by type

  11. Provision 2 – non base years • Total daily meal counts should not exceed the attendance-adjusted enrollment #Students with access to program X attendance factor = Attendance-adjusted enrollment

  12. Provision 2 non base years • All the documentation from Provision 2 base year incl. base year percentages should be kept securely as it has impact on subsequent years reimbursement during provision 2 non-base years • Non-base years: you can expect reduced paperwork, faster serving lines, increase student participation

  13. Provision 2 • For Provision 2 schools, the SFA must pay the difference between federal reimbursement and the cost of providing all meals at no charge. • The money to pay for this difference must be from sources other than federal funds.

  14. End of Provision 2 cycle • At the end of each four-year cycle, schools on Provision 2 must choose one of the following: • to revert to standard meal counting& claiming • apply to state agency for Provision 2 extension ( & submit socio-economic data) • apply to state agency to operate a new Provision 2 base year in the next school year

  15. Provision 2: Administrative Review • All Provision 2 program records should be available for review: • Apps for F/R price meals • Direct certification records • Benefit issuance/Roster documents • Extension data (socio-economic data) • Meal counting & claiming documents • Claiming percentages work sheet • Verification documents

  16. Provision 2 Base year • Are 100% of applications from Provision 2 base year for schools selected retrievable? • Are the applications approved correctly ? Is direct certification being used properly? • Is there a benefit issuance / roster list of eligible students for the base year? • Are there point of service breakfast and lunch counts of F/R/P categories for the base year retrievable? (Because, they determine/establish the base year percentages which will have an impact on subsequent years reimbursement claims) • Is verification of the selected applications done correctly during the base year? • Adult meals and second meals should not be claimed

  17. Questions?

More Related