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Choosing your Center of Excellence Collection: Tips from a Selective Depository

Choosing your Center of Excellence Collection: Tips from a Selective Depository. David Durant Joyner Library, East Carolina University February 26, 2014. What We’ll Cover. ASERL CFDP Overview COE Responsibilities Tips for Choosing a COE Subject Implementation Steps

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Choosing your Center of Excellence Collection: Tips from a Selective Depository

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  1. Choosing your Center of Excellence Collection: Tips from a Selective Depository David Durant Joyner Library, East Carolina University February 26, 2014

  2. What We’ll Cover • ASERL CFDP Overview • COE Responsibilities • Tips for Choosing a COE Subject • Implementation Steps • Promoting and Marketing your COE Collection

  3. ASERL Collaborative Federal Documents Program (CFDP) • Initiated in 2007 • Cooperative preservation of print FDLP publications • Individual depositories serve as Center of Excellence • Two complete, distributed collections in ASERL of everything published via the FDLP

  4. Center of Excellence (COE) Responsibilities • Build a comprehensive collection for a particular agency or on a particular subject • Fill any gaps in COE collection • Collection must be fully cataloged • Public service and ILL responsibilities • Resource for the entire region

  5. Joyner Library as a COE Committed to serve as a COE in January 2011 Cold War & Internal Security (CWIS) Collection

  6. Tips for Choosing a COE Topic Relates to research and curricular needs of your users Ties in to other collections in your library Something you already have substantial holdings in Anticipated size/growth of COE Collection

  7. Tips for Choosing a COE Topic (2) Available resources (staff, time, money, etc.) Subject expertise on staff Connects to your broader region/community

  8. Tips for Choosing a COE Topic (3) Choose within your means: an agency/subject that is manageable in scope and scale for your institution

  9. Why CWIS? • Great historic importance • Tied to other library collections • Relatively small collection • Already had sizable holdings/cataloged • Retrospective (no new growth/item selection)

  10. Implementation Steps Create title lists of in-scope publications Monthly Catalog of US Government Publications (1895-1976) GPO Catalog (1976-present) Guide to U.S. Government Publications Beware of agency name changes/SuDoc changes Inventory current COE Holdings Perform collection gap analysis

  11. Implementation Steps (2) Check Item Lister/Adjust selection profile Register for ASERL Disposition Database Monitor other N&O resources Arrange cataloging and preservation Arrange shelf space

  12. Implementation Steps (3) Determine circulation/access policies Familiarize yourself with agency/subject history Educate your colleagues about the collection Promotion/rollout

  13. Promoting and Marketing your COE Collection • Posters, fliers, bookmarks • Press releases/newsletter articles • Web resources (blogs, LibGuides, etc.)/social media • Limited digitization

  14. Promoting and Marketing your COE Collection (2) • Outreach to agencies • Speakers/workshops • Official rollout event

  15. Promoting and Marketing your COE Collection (3) • Work with your PR/Development personnel as closely as possible • Use as an opportunity to show the history inside the covers

  16. Promoting and Marketing your COE Collection: Ex. • CWIS LibGuide: http://libguides.ecu.edu/cwis • CWIS Blog: http://blog.ecu.edu/sites/cwis/

  17. Outreach to agencies • Speakers/workshops • Official rollout event

  18. Final Thoughts • Think of a COE collection as an opportunity, not a burden • Show the relevance and value of legacy document collections

  19. Additional Information • Additional resources can be found on the ASERL CFDP website: http://www.aserl.org/programs/gov-doc/

  20. Contact info: David Durant Joyner Library East Carolina University Greenville, NC 27858 Ph. (252) 328-2258 E-mail: durantd@ecu.edu

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