UK Project

1. UK Project Alan Grant, STFC

2. Finance • How savings are made • Update on stepIV position • Milestones • Critical Path - stepIV • Concerns

3. MICE Finances – August (submitted in report) Income:- Common Fund:- £84k + £63k STFC TIARA - £45k EUCard:- Assumed same as last yr £45k Bring forward:- £100k Negative Variance £366k • Encumbrance line added & being monitored to avoid unexpected late payments • Staff OTL bookings being monitored

4. MICE-UK allocation revised downwards in August in excess of £300k • Combined effect of: • Cost of University Staff larger than original estimate • Revision to laboratory staff over-head charging; and • Close out of old encumbrances (going back as far as 2010) and revised FC stage-payment plan • MICE has been allowed an advance of £100k from 2013/14 allocation. • Overspend recovery must come from MICE project not University Staff. • Project team is working towards re-profiling work and staffing levels to recover overspend.

5. MICE Finances - September Negative Variance now ~ £87 after re-profiling

6. Predicted overspend reduced from:- • ~ £366k August to £87k September • Recovery achieved by:- • Late delivery of 2nd AFC will only make 1st stage payment this yr. ~£200k saving • Staff re-profiling Project Management Office. ~£91k saving • Other Recovery Lines:- • Transfer of questionable staff bookings to MICE. ~ £10k saving - TBA • Transfer of R9 facility upgrade costs to STFC. ~ £20k saving – TBA • Close out of AFC module 1 encumbrance. ~ £10k saving • Further overhead costs to be met by PPD, TD • Still more work to be done!

7. Finances • Additional costs to deliver step IV but not in this FY budget • Vacuum system ~ £150k (common fund ???) • Additional shielding for mitigating stray magnetic field ~ £80k • AFC transfer line ~ £18k • Floor plates (parked position) ~ £12k • Upgrade requirements • Decay solenoid power supply ~ £70k to be ordered this FY for delivery next FY

8. Staffing • STFC: • Mike Courthold now only contracted to work 3days each week. • Project Management Office : • A Grant UK Project Manager reduced to 50% • UK Project Management duties transferred to Roy Preece • Retain integration of full (international) MICE schedule • V Francis released • S Watson Hydrogen system wp manager reduced to 50% • S Greenhall MICE Hall manager released, duties transferred to another?? • Hall contractor effort reduced by 50% CONCERNS:- • Essential to maintain international planning and enhanced Project Office functions • Need to recruit Hydrogen System operator & provide safety training. - RF work beginning to ramp up, need full commitment of ASTEC & RF systems engineers. Plan is to recruit a graduate engineer who eventually will be based at MICE.

9. STEP IV Step IV readyQ2, 2014, courtesy Andy Nichols

10. Milestone – [1]

11. Milestone – [2] Magnet Deliveries MICE Steps:- Installation Completion

12. Step IV - Critical Path Critical path driven by delivery of Spectrometer Solenoids Solenoid installation in series, due to mapping requirements & resources

13. Concerns • Mitigation of Stray Magnet Field • Further analysis shows that problem is more severe than first thought. • Need to find alternative position for sensitive electrical components, racks & compressors etc. • Options being considered • Temporary solution - move racks behind North Wall were RF amplifiers will be installed. • Distribute compressors around west wall. • Install equipment in ISIS plant room – could be final solution for step VI also. • Provide return yolks around magnets ~ 130T of steel, needs to be engineered properly, supports, access etc. Could delay step IV. Collaboration decision to be made in January. • Solution’s 1,2 & 4 will be most expensive • labour • shielding

14. Questions