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General Services Administration

General Services Administration. General Services Administration. Ruthie Cutlip Customer Service Director Huntsville, AL 256-544-4244. Agenda. ` General Services Administration (GSA) – Mission & Purpose ` Procurement Process & Basic Participation Requirements

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General Services Administration

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  1. General Services Administration General Services Administration

  2. Ruthie Cutlip Customer Service Director Huntsville, AL 256-544-4244

  3. Agenda ` General Services Administration (GSA) – Mission & Purpose ` Procurement Process & Basic Participation Requirements ` Multiple Award Schedule Contracts

  4. U. S. General Services Administration The federal government’s procurement expert. Help federal agencies acquire the space, products, services and consulting they need from federal and commercial sources. Provide and contract for billions of dollars’ worth of products and services for federal agencies. Sell surplus federal property, such as real estate and vehicles to the public.

  5. GSA Mission To help federal agencies better serve the public by offering at best value: ` Superior Workplaces ` Expert Solutions ` Acquisition Services ` Management Policies

  6. Auburn, WA Boston, MA GSA’s Regional Structure11 Regional Offices New York, NY San Francisco, CA Chicago, IL Philadelphia, PA Denver, CO Washington, DC Kansas City, MO Atlanta, GA Fort Worth, TX Small Business Utilization Offices/Centers are located in these 11 major metropolitan cities, including a satellite center in Los Angeles, CA.

  7. Southeast Sunbelt Region 4 ALABAMA, FLORIDA, GEORGIA, KENTUCKY, MISSISSIPPI, NORTH CAROLINA, SOUTH CAROLINA, TENNESSEE

  8. Regional Office of Small Business Utilization GSA’s advocate for the Small Business Community Established June 26, 1979 pursuant to Public Law (P.L.) 95-507

  9. Dinora Gonzalez Rebecca Vanover Regional Office of Small Business Utilization “Southeast Sunbelt” Region 4

  10. Regional Office of Small Business Utilization Helps to develop small business programs and subcontracting requirements to ensure that small businesses are given every maximum practical opportunity to engage in the federal procurement process.

  11. SBA Legislation Ensure that small businesses get their fair share; Negotiates annual procurement goals with each federal agency; Reviews each agency’s results; and, Is responsible for ensuring that the statutory government-wide goals are met.

  12. GSA Procurement Process

  13. What Do We Buy?

  14. Public Buildings Service: Construction / Facilities Management GSA Contracting Federal Acquisition Service Information Technology Professional Services General Commodities Travel & Transportation

  15. Public Buildings Service Construction & Facilities Management Builder and Landlord of over 8000 government- owned or leased buildings Physical/Electronic Security (Homeland Security)Central Facilities Management Cafeteria/Vending Landscaping Services Relocation Services

  16. Construction. . .Continued Architectural and engineering services; Construction of new buildings and facilities;Paving and concrete work;Elevator installation and repair;Interior design and decorating;DemolitionBuilding securityEnvironmental testing and remediationCentral facilities management

  17. Commercial Services & Products Hand and power tools and hardwareTravel ManagementInformation Technology & GWAC’sOffice SolutionsFurniture & furnishings Solutions Management Services SolutionsVehicle Solutions

  18. Acquisition Centers Management Services, Auburn, WA Office Supplies & Paper Products – New York, NY Hardware and Appliances Kansas City, MO Automotive, Furniture, Information Technology - Arlington, VA General Products – Ft. Worth, TX

  19. How Do We Buy?

  20. Subcontracting. • GSA posts a list of prime contractors in the Subcontracting Directory at http://www.gsa.gov/smallbusiness, look under Publications and click on Subcontracting Directory. • SBA has SUBNET where primes post subcontracting opportunities at http://web.sba.gov/subnet.

  21. How Do We Buy? FEDBIZOPPS: www.fedbizopps.gov orwww.fbo.gov Opportunities over $25,000 are posted on this website

  22. How Do We Buy? Under FEDBIZOPPS You Can Bid On Full And Open Procurements; and respond to: Request For Quotes (RFQ’S); Requests For Proposals (RFP’S); Broad Agency Announcements (BAA’S); Or Sources Sought Announcements (SSA’S).

  23. How Do We Buy? Micro Purchases: Opportunities below $2,500 are procured with a government credit card Small Purchases is BIG Business!

  24. How Do We Buy? • The Federal Government Charge Card Program "GSA SMARTPAY". • Information Available At: • http://www.pub.fss.gsa.gov./services/gsa-smartpay.

  25. How Do We Buy? GSAAdvantage! & EBuy GSA Advantage! www.gsadvantage.gov On-Line shopping center for all government customers. Vendor must maintain and keep current. e-Buy: Allows Federal customers to request quotes from contractors who have a GSA Schedule Contract.

  26. Multiple Awards Schedules Program (GSA Schedule)

  27. Multiple Awards Schedules Program * A simplified procurement process where GSA awards contracts to multiple commercial firms for commonly used supplies and services * No Bidding Involved: GSA negotiates prices/rates for products/services * Contractors must meet acceptable levels of expertise, performance and offer best value * Over 60 schedules covering a wide variety of commercially available commodities and services * $66 billion program * 5-year basic with 3 five-year option periods

  28. Who Can Buy From Schedule Contractors? • Executive & Other Federal Agencies • Mixed-Ownership Government Corporation (FDIC, Federal Home Loan Banks, etc.) • The District of Columbia • Cost Reimbursable Government Contractors authorized in writing by a Federal agency (48 CFR 51.1) • State and Local Government for Information Technology ONLY (Cooperative Purchasing)

  29. Getting on Schedule – The Basics. . .

  30. Getting on Schedule • Identify a Schedule that covers products/services www.gsaelibrary.gsa.gov • Obtain a copy of the Solicitation from FedBizOpps (www.fedbizopps.gov) • Preparation offer • Submit offer; be prepared to negotiate best offer (prices, terms, conditions) • Contract award; contract number assigned; authorized Schedule pricelist

  31. Multiple Award Schedules Program The program is designed to offer *Federal Government* buyers better prices, terms and conditions than they have available in the commercial market. Most Favored Customer Pricing *Some “Schedules” available to State & local Governments

  32. Performance Review Start your Past Performance Review: Past Performance Evaluations are completed through a private contractor called Open Ratings Inc. They will survey your customers and assign a score to your company according to the cusomters reply for a fee of $125.00. This score will be used to compare your past performance with others. www.openratings.com.

  33. On-Line Registration All Vendors Must be Registered: Central Contractor Registration: www.ccr.gov The Central Contractor Registration (CCR) is the primary vendor database for the U.S. Federal Government.

  34. On-Line Registration Do you have a Duns and Bradstreet Number or if “yes”, have you updated your information? Duns and Bradstreet (D&B) provides a unique nine-digit identification called a D-U-N-S Number. http://smallbusiness.dnb.com.default.asp Phone: (866) 472-7362

  35. On-Line Registration NEW REQUIREMENT: ORCA: On-line Representations and Certifications Application. Took the place of paper-based certifications & representations http://orca.bpn.gov

  36. Do you know your NAICS code? The North American Industry Classification Systems (NAICS) All vendors must use the appropriate NAICS code for the product or service they want to offer. http://www.census.gov/epcd/www/naics.html Phone: 301-763-INFO (4636)

  37. Federal Procurement Process Small Business programs • Formal certifications • SBA 8(a) Program • HUB Zone • Small Disadvantaged Business • Self certifications • Small Business • Woman Owned Business • Service Disabled Veteran Owned Small Business • Veteran Owned Business • Phone: 1-800-U-ASK-SBA

  38. In Sum. . .Getting on Schedule Basic Steps To “Schedules” Process YOU: Complete Online Registrations and Start Past Performance Review YOU: Obtain and Complete Solicitation YOU: Submit Completed Offer GSA: Evaluates/Reviews Offer GSA/YOU: Negotiate Offer

  39. GSA: Rejects or Accepts the Offer YOU: If Rejected, request debriefing within 3 days YOU: Load information to GSA Advantage YOU: Market your New GSA Contract Number GSA Contract Holder GS-12F-4567

  40. WHAT GSA IS LOOKING FOR? • Financially secure • Past performance • Fair market pricing • Best value

  41. Procurement Technical Assistance Centers www.dla.mil/db/procurem.htm (listed by State) FREE What If You Need Assistance In Completing Your Offer?

  42. Training The FSS Center for Acquisition for Excellence Online, self-paced training course, "How to Become a Contractor—GSA Schedules Program." The Information Technology (IT) Acquisition Center   IT training seminars for GSA Schedule 70 on "How to Prepare a Quality Offer

  43. e-Tools… • www.gsa.gov • www.gsa.gov/ • schedules • elibrary • gsaadvantage • vsc • fsstraining.gsa.gov

  44. Additional Support… • mashelpdesk@gsa.gov • (800)488-3111 • FAX (816) 926-6952 • www.gsa.gov/smallbusiness • small.business@gsa.gov • ROSBU • (404) 331-5103 (Main Business line) • r04rosbu@gsa.gov

  45. PROS AND CONS • Paperwork Can Be Overwhelming • Fed “Lingo” • $125 For Performance Review • You Must Be Able To Negotiate With The Contracting Officer A Fair Market Price, At Best Value To American Taxpayers • Must Maintain $25,000 In Annual Sales • Must Still Market To Ensure Success • 4-6 Month Process

  46. PROS AND CONS PRO’s: • Used By Most Federal Procurement Activities • Plenty Of Help & Resources • Listed On GSA Advantage • Participate in electronic RFQ Process • Potential BPA (Blanket Purchase Agreement) • Teaming/Subcontracting/Joint Ventures • Potential 20 Year Contract

  47. What’s In It For You? MAS Opportunities Potentially huge revenue source Expanding sales opportunities Homeland Security Iraqi reconstruction New State and Local opportunities Emergency Relief

  48. What’s In It For Us? • Faster Method of Buying • Shorter Lead Times • More Competition = Savings to Government • No Inventory

  49. In Sum. . . If what you provide is listed on a GSA Schedule, if you are registered, if you can provide your commercial product or service at fair market price at best value, and, if you can show favorable performance and financial history – then Get on Schedule!!

  50. Register CCR DUNS ORCA Certify – www.sba.gov Know your NAICS Code Locate Opportunities at www.fedbizopps.gov Getting Started Summary

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