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HELP US HELP YOU

Get assistance with the operations of the Civic Center, including facility rental, communication, capital facilities, purchasing, and maintenance. Contact us for more information.

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HELP US HELP YOU

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  1. HELP US HELP YOU Nathaniel C. Holt Business Services, (Operations)

  2. AGENDA • Civic Center • Capital Facilities • Purchasing • Maintenance & Operation

  3. CIVIC CENTER OPERATION

  4. Communication Keep lines of communication open!!! Ms. Laura Garcia/Outside Use/Athletics: (909) 397-4711, ext 6070 Ms. Dora Cruz/Inside Use: (909) 397-4711, ext. 6143 Leonard Hernandez, Jr., Civic Center Manager: (909) 397-4711, ext 3727 If vandalism/damage to District property is observed and suspected to be the result of tenant user’s actions or negligence, inform Civic Center Dept ASAP!!!

  5. What is: “The Civic Center Act?” State of California Education Code §38130- §38139 “There is a Civic Center at each and every public school District within the state where the citizens may engage in supervised recreational activities, and where they may meet and discuss any subjects and questions which pertain to the educational, political, economic, artistic, and moral interests of the citizens of the communities in which they reside.”

  6. CIVIC CENETER The Civic Center Office handles all request for facilities and rental of District facilities to outside organization as defined by Education Code and Board Policies. At no time should such use disturb or interfere with day and evening programs.

  7. Civic Center Department Functions • The Civic Center’s job is to protect district property. • The Civic Center is the liaison between the school district and the community on facility usage. • The Civic Center helps strengthen the relationship between school district and the community. • Schedule the use of school facility and grounds. • Supervise the use of recreational activities (Via Security)

  8. Civic Center Department Functions Civic Center (Specialist) PUSD Site User Tenant User (Principal/Designee) (Public/Private)

  9. Civic Center Flow Process

  10. For more information on the Civic Center Process and/or to find Facility Use Applications please go to www.pusd.org/civiccenter

  11. CAPITAL FACILITIES OPERATION

  12. Communication Keep lines of communication open Ron Young, Program Administrator (909) 397-4800 ext 3902 Nathaniel C. Holt, Administrative Director, Business Services (909) 397-4800 ext. 3382

  13. CAPITAL FACILITIES DEPARTMENT Measure PS Construction Re-Construction Improvement Demolition Repair Renovation Painting (Large Project)

  14. For more information on Capital Facilities Process please go to www.pusd.org/Facilities

  15. PURCHASING OPERATION

  16. The Purchasing Department Team Grace Cabrera X3902 (Purchasing Secretary) Jessica CaratacheaX3931 (Buyer) Supt’d. Office, Health Services, Pupil Resources, Child Development/Head Start, Copiers, Service and Maintenance Agreements Ira RamosX3904 (Buyer) High Schools, VAPA, ROP, PAS, A&CE, Civic Center, Capital Facilities, M & O Esther Cervera X3930 (Buyer) Elementary Schools, Special Ed, School of Extended, Educational Options (SEEO), Cell Phones, Conferences, Lodging, Field Trips (Admission Fees), Consultant Agreements, Ann Harrington X3903 (Buyer) Middle Schools, books, Subscriptions, Accounting, Fiscal, ITS, Instr. Svcs, Mail Room, Payroll, Personnel, Position Control, Purchasing, School Security Jan Robnett unlisted (Mailroom Clerk) Mina Young X3900 (Senior Technical Assistant, Purchasing) Frank Gomez X3700 (Warehouse Supervisor)

  17. PURCHASING(Departmental Responsibility) Purchasing- responsible for purchasing materials, services and supplies for the District. Warehouse- responsible for inventory control, shipping and receiving for the District. Document Services- provides service for all printing request (Office Depot) Mailroom – responsible for all District related U.S. mail, Express Mail and inter-office mail. Mailroom is also responsible for transcripts of former PUSD students.

  18. WAREHOUSE OPERATION

  19. PURCHASING(Warehouse Department) Warehouse Inventory/Forms Warehouse Receiving/Delivery Process Return of Equipment/Supplies to Vendors Disposal of Surplus Equipment/Material Cartage Services

  20. MAILROOM OPERATION

  21. PURRCHASING(Mailroom Department) Handles all District U.S. Mail Federal Express Transcript requests (Adults age 22 and older) District inter-office mail

  22. PURCHASING (Mailroom Department) Record Retention

  23. For more information on Purchasing, Warehouse and Mail Room Process please go to www.pusd.org/Purchasing

  24. Maintenance & Operations

  25. Who’s WhoM&O Office • Zenaida Rivera • Administrative Secretary I • Maryann Mendoza • Accounting Clerk III • Isla Cuevas • Program Specialist, M&O (Dispatch) • Vacant • Program Specialist, M&O (Dispatch)

  26. Building TradesEduardo Rojas • Services include: • Carpentry, tiles, ramps • Key requests • Window repairs (vandalism) • Gates/Fences/Playground Equipment • Graffiti/Painting/Stripping • Roofs

  27. Utilities TradesRich Levine • Services include • HVAC Response (control of HVAC equipment i.e. “School stat/energy reduction BA agenda item) • Plumbing • Electrical/Lighting • Clocks & Bells, P.A. Systems • Filters/PM-6month rotation

  28. Services WorkJuan Carlos Mencos • Contracted Services: • Flooring • Renovations and repairs • M&O contact involving Williams’ inspections • Elevator/Wheelchair Lift semi-yearly service • Fire extinguisher yearly service • Stage drape compliance

  29. GroundsEdmund Gonzalez • Services Include: • Routine grounds maintenance • Trimming/removing trees • Athletic field maintenance (change in schedule to line field) • Irrigation maintenance • Fleet maintenance (drop off for repair requires SchoolDude WO) • Sandblast/sandbag exterior

  30. Flow ChartRequest for Services • SchoolDude • Originate Work order • Call (909) 397-4800 x3909, Emergencies • WO routed to appropriate Supervisor • Complete WO V. Closed WO

  31. Custodial ServicesCourtney Mims • Custodial Service: • Day-to-day cleaning of site • Custodial supplies • Equipment repair and/or replacement • On-going custodial training

  32. Custodial Services Days Manager (TBD) • All Elementary and Middle Schools

  33. Custodial Services Manager Cristian Aranda (909) 952-1556 • Red Crew Sites: • Crew 1: Montvue, Tower, Village @ IH • Crew 2: Emerson, San Antonio • Crew 3: Harrison, Yorba, San Jose • Crew 4: Barfield, Allison, Kingsley

  34. Custodial Services Manager James Brooks (909) 952-1557 • Green Crew Sites: • Crew 1: Armstrong, Lorbeer, Golden Springs • Crew 2: Arroyo, Marshall, Kellogg • Crew 3: Decker, Ranch Hills, Diamond Point, Pantera • Crew 4: Roosevelt, Cortez, Westmont

  35. Custodial Services Manager Richard D. Valenzuela (909) 952-1558 • Blue Crew Sites: • Crew 1: ATP, Simons, Lopez, Lexington • Crew 2: Washington, Alcott, Philadelphia, Madison • Crew 3: Vejar, 605 N Park, Lincoln, Barfield

  36. Request for Custodial Services • SchoolDude • Supplies (lights, chemicals, etc) • Set-ups • Special events • Originate Work order • Call (909) 397-4800 x3909, Emergencies such as clean-up after a break-in, major water leaks • WO routed to appropriate Supervisor

  37. TransportationChanges • Field Trips and Athletic Events • Requested via SchoolDude using TripDirect • Home to School (NCLB)

  38. Topics of Interest • Servicing of Small Machines • Ground Rotations • Whiteboard Installation • Monthly visits • Custodial Changes and the Crews

  39. For more information on the Maintenance & Operations Process Please go to www.pusd.org/Maintenance

  40. CLOSING REMARKS

  41. MEASURING OVERALL SUCCESS… • Quality • Frequency • Efficiency • Timeliness • Customer Satisfaction • Effective Use of Resources • High Support

  42. We are all on the same team; the education & welfare of our students is our top priority!

  43. WE WON’T FORGET WHY WE ARE HERE

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