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Report Format

Report Format. Report Format. A4 paper Font: Times New Romans, 12 point Footnotes, captions, figures, tables, equations: 10 point Line spacing: double, in the main body text Heading: Chapter: 14 point Body of Text: 12 point in size. Report Format. Paragraph:

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Report Format

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  1. Report Format

  2. Report Format • A4 paper • Font: Times New Romans, 12 point • Footnotes, captions, figures, tables, equations: 10 point • Line spacing: double, in the main body text • Heading: • Chapter: 14 point • Body of Text: 12 point in size

  3. Report Format • Paragraph: • Spacing between two paragraphs: 4 points • First sentence indented at 1.25cm • Margin: • Left: 38mm • Top: 25mm • Right: 25mm • Bottom: 30mm • Page numbering: • Abstract, acknowledgment, table of contents: i, ii, iii, iv, … • Main text pages: 1, 2, 3, 4, … • Centered at bottom of the page

  4. Report Format • Paragraph justification: fully justified • Figure and table caption following the chapters, eg: • Figure 3.1 Comparison of parameters • Table 5.1 Simulation parameters • Equation: • Start from the left • Numbered according to its chapter, i.e. (3.1), (4.7) • Use Insert  Object  MS Equation 3.0

  5. Report Content • Cover • Title Page • Abstract • Acknowledgements • Table of Contents • List of Tables • List of Figures • List of Symbols/Abbreviations • Body of the Text (Chapters) • References • Appendices (Appendix A, Appendix B, etc)

  6. Body of Text(sample) • Chapter 1 Introduction • Chapter 2 Theoretical Background or Literature Review • Chapter 3 Method and Implementation • Chapter 4 Results and Discussion • Chapter 5 Conclusions and Future Works • Note, report content should be clear, concise, straight to the point, and not too much copy paste (plagiarism?) • Copy-pasted text could be checked by anti plagiarism software. Remember that if you could find the text in the web, so do the software and/or examiners.

  7. Using Styles

  8. Using Styles • Styles provide single-click access to specific style and formatting combinations. • Word supports two style types: • Paragraph styles • Character styles • Apply styles by clicking a selection from the styles group onthe home menu.

  9. WHAT IS A STYLE? • A style is a set of commands saved with your document that govern the display of the entire document in contrast to specific commands that only control specific items in the document • You can change the entire document appearance by changing the style

  10. PLANNING A STYLE • Creating a style is nothing more than making a template for the structure of your documents • You will decide on font type and size and you can modify line and margin settings • Plan for the appearance of body text and for the appearance of different header levels

  11. STYLES AND FORMAT • The format menu is largely self explanatory • To create or modify a style, select styles and format from the format menu • Explore the current settings for normal style to see what features are available besides font size and type

  12. Styles Used in The Templates(ProjectReport.docx) • Body Text • Heading1  Abstract, Table of Contents, Chapter, References, Appendix A • Heading2 • Heading3, and so on • Figure  Figure Caption • Equation  equation • Table  Table Caption • You can modify and create your own styles

  13. Using Endnote For Managing References

  14. Why use ? • In producing a large research paper, it is highly advisable to record and store all references systematically. • EndNote can be used in conjunction with MS Word to insert “in-text” citations throughout the paper, and to automatically load and format references at the end of the paper. (Note that Word 2007 has now begun to include citation management) • Many journals and conferences ask for papers formatted in a particular style, and will sometimes send an EndNotestyle via email. EndNote also has a series of templateswhich can be used to format the whole document ready for submission to a particular publisher. • References can be downloaded from most major databases and catalogs in the world into EndNote directly.

  15. What is ? • It is a bibliographic database for managing references to be used in the publishing of manuscripts, reading lists, student papers or dissertations, according to a preferred citation style • You can establish a ‘library’ (or many libraries) on different topics, and copy references from one library to another • You can store as many as 100,000 references in one library, and can select from hundreds of citation styles, or change or add your own citation style at any time • Use EndNote while you are using Word, and automatically add your in-text citations, and your end bibliography

  16. EndNote X1: What’s new?

  17. EndNoteX1: Summary • Cite While You Write commands: Word 2007 • EndNote TAB is added, and EndNote launches automatically when requested • Groups • Groups allow you to set up separate sub-libraries, for example select and ‘group’ only books, or items published 2005… • Display field and font preferences (Edit – Preferences)

  18. Using EX1 with MS Word 2007When X1 is installed, the following EndNote option becomes available on your ribbon, giving this toolbar:

  19. basics to try … • PROGRAMS – ENDNOTE – EndNote Program Create a new EndNote library (set a name for this library, and save to your EndNote folder set up in MyDocs … or to one place that you will remember!) • Create a new reference by typing in the details. BEFORE you start, select a citation style from the drop-down box BEFORE you start, select the reference type from the drop-down box • Note: multiple authors on separate lines authors – enter the last name first, comma, first name(s) watch capitalization • Close the reference window – you will see the summary list

  20. Videos How-To • Using MS-Word with Styles: • http://www.youtube.com/watch?v=1QVBElkR6oE • http://www.youtube.com/watch?v=QmoJfS_RHlA • http://www.youtube.com/watch?v=03fBxNsobKw • Using Endnote: • http://www.youtube.com/watch?v=ZH_Fr5uCxT8 • http://www.youtube.com/watch?v=ZH_Fr5uCxT8 • http://www.youtube.com/watch?v=ULs4Maotf4U

  21. Videos How-To • Using Zotero: • Zotero Intro http://www.youtube.com/watch?v=pq94aBrc0pY • Zotero tutorial: http://www.youtube.com/watch?v=Z_OUM-bZrMw • http://www.zotero.org/support/word_processor_integration

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