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How to Manage an OSHA 300 Log and Summary Report

How to Manage an OSHA 300 Log and Summary Report. Developed by: Safety & Environmental Compliance Office NOAA Safety Division. BACKGROUND.

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How to Manage an OSHA 300 Log and Summary Report

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  1. How to Manage an OSHA 300 Log and Summary Report Developed by: Safety & Environmental Compliance Office NOAA Safety Division

  2. BACKGROUND In the past, the Regional Safety Managers were responsible for providing end-of-the-year injury/illness reports to all the sites. Each RSM would provide a copy of a log of incidents occurring at a particular regional or field site. With changes in the RSM responsibilities, this operation will now be accomplished at each Line Office and field sites by local safety representatives or administrative assistants.

  3. WHY? OSHA 29CFR1904 requires each organization to maintain (minimum of five years) a log of injuries/illnesses and to post a summary report every year (between February 1st and April 30th). Line Offices are already required to report all injuries and illness in accordance with the NOAA Safety Policy. Recording the data onto a log is the next logical step for the site and will ensure compliance with OSHA regulations.

  4. WHAT YOU WILL NEED? You will need a blank OSHA 300 Log Form…

  5. and a blank OSHA 300A Summary Report form to get started.

  6. OSHA 300 Step-by-Step • Case number: Can be assigned locally at each site. • Employee’s Name: Self-explanatory • Job Title: Self-explanatory • Date of Injury or onset of illness (Mo./Day/Year): Self-explanatory • Where the event occurred: List location of incident. • Describe injury or illness to include what caused injury and body part affected: To include a general narrative of events. • Deaths:How many occurred during the rating period (calendar year). • Days away from work:What is the mostworkdays missed for the most serious single case. • Job Transfer or Restriction:What is the most workdays counted for an employee temporarily transferred to another job or on limited duty restrictions. • Other recordable cases:How many other cases were reported.

  7. OSHA 300 Step-by-Step (cont’d) • On the Job Transfers or Restrictions: Total number of days transferred or on limited duty (all cases). • Away for work: Total number days away from work (all cases). • Total Number of: (1) Injuries (2) Skin Disorders (3) Respiratory Condition (4) Poisoning (5) All other illnesses

  8. OSHA 300A Summary Report • Total number of deaths: Totals for 300 Log • Total number of cases with days away from work: Transfer totals from 300 Log. • Total number of cases with job transfer or restrictions: Transfer totals from 300 Log. • Total number of recordable cases: Transfer totals from 300 Log. • Total number of days of job transfer or restriction: Transfer totals from 300 Log. • Total number of days away from work: Transfer totals from 300 Log. • Total number of: (1) Injuries (4) Poisoning (2) Skin Disorders (5) All other (3) Respiratory illnesses Transfer totals from 300 Log.

  9. OSHA 300A (cont’d) Establishment Information Name: NOAA, Line Office, Organization Street: Your local street address City: Self-explanatory State: Self-explanatory Zip Code: Self-explanatory Industry Description: What type of work do you accomplish. Standard Industrial Classification Code (SIC): Not applicable to federal facilities. Employment Information Annual average number of employees: Total of employees who work at your site. Total hours worked by all employees last year: Full time and part time hours included.

  10. OSHA 300A (cont’d) Signature: Signature of person filling out the form (safety rep, admin assistant, etc…) Certification Signature: Signature of designated responsible authority (Site Manager, MIC, Director, etc…)

  11. WHAT’S NEXT Now that you’ve completed your 300 Log and 300A Summary Report you need to: • Post your 300A Summary Report on your safety board no later than February 1st through April 30th of the year following the year covered by the form. • File your 300 Log and retain logs for a minimum of five (5) years on site. • Start a new log for the coming year and repeat this process at the end of the year.

  12. ANY QUESTIONS?? Contact any of the following Regional Safety Managers: Ben Bond – (310) 713-2870 Ron Mattox – (816) 426-3925 x242 Rhonda Carpenter – (303) 497-3912 Joe Duran – (206) 526-6049

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