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WEBSITE UPGRADE

Rotary Club of Bend Doug Ritchie. WEBSITE UPGRADE. CLUB MANAGEMENT TOOLS for ROTARY CLUB OF BEND. www.bendrotary.org. NEW EMAIL ADDRESSES. president@bendrotary.org vicepresident@bendrotary.org treasurer@bendrotary.org secretary@bendrotary.org presidentelect@bendrotary.org

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WEBSITE UPGRADE

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  1. Rotary Club of Bend Doug Ritchie WEBSITE UPGRADE

  2. CLUB MANAGEMENT TOOLSforROTARY CLUB OF BEND

  3. www.bendrotary.org

  4. NEW EMAIL ADDRESSES • president@bendrotary.org • vicepresident@bendrotary.org • treasurer@bendrotary.org • secretary@bendrotary.org • presidentelect@bendrotary.org • webmaster@bendrotary.org • Other possible special event email addresses: • duckrace@bendrotary.org • roseday@bendrotary.org, etc.

  5. 2010/2011 CLUB OBJECTIVE • Update club website in order to – • Promote club activities • Promote club events

  6. COMMUNICATIONS TEAM FORMED • Members of Communication team: • John Bushnell • Andrea Holley • Joe Loe • Beth Patterson (has left for Redmond club) • Steve Peters • Doug Ritchie • Jill Trekell

  7. TEAM INPUTS • What the team would like to see – • Ease of access to member information • Ease of updating member information • Ability to do event management • Ability to do e-commerce • Ease of site administration • Club calendar and speaker listing • Warehouse for club photographs

  8. TEAM INPUTS (continued) • What the team would like to see – • Assistance with attendance management • Ability to have a distributed site management solution to allow multiple members to update site • Ability to post speaker presentations • Ability to promote new members to join our club • Connections to social networking

  9. SOLUTION –> CLUB RUNNERClub Runner provides all of thisin one package

  10. RECOMMENDATION • Club Runner, is an award winning membership management and communications platform • www.clubrunner.ca (Canadian company) • Club Runner now integrated at database level with RI • Currently in use in Rotary in 30 countries, 5 languages • Designed by Rotarians for Rotarians • Other nearby clubs that already use Club Runner • High Desert club (latest software version) • Redmond club (original software version)

  11. CLUB RUNNER FEATURES • Website manager (allows simple website administration) • Member directory in DATABASE with demographics mgmt by members (this is much better than using Excel, etc.) • Event management • Message center/club wide or targeted communications • Attendance manager • E-commerce • E-Bulletin • Membership recruitment tools • …more…

  12. CLUB RUNNER FEATURES • Dues and billing/creates invoices and bills members (not to be used initially) • Committee/team management • Photo albums • Event calendar and planner • Online ecommerce module (extra) and online payment ability • Ability to add sponsor advertisements (members/others) to offset site costs • Hosted solution on a server in Canada

  13. COSTS TO ADOPT CR • One time fees • Setup $199 • Attendance/barcode module $495 • Barcode scanner $200 • Recurring fees • Monthly base fee $49.95/month up to 120 members • Enhanced committee module +$8.00/month • E-commerce module (will add before needed)

  14. COSTS TO ADOPT CR

  15. SCHEDULE • Site initial layout online was placed online on 10/8/2010 at www.clubrunner.ca/bend • Initial member data upload has been completed • Data was extracted from RICAS software (now out of date) • We ask all members to update/correct their own demographics (addresses, spouse, email, phone, etc.) • Site is now LIVE at www.bendrotary.org

  16. FEATURE IMPLEMENTATIONS • Phase 1 (now) • Full membership rosters, photos • Event calendar and event management • Club team management • Attendance manager with bar code solution • E-Bulletin • Photo albums • Rotary Foundation page(s) • Phase 2 (on or before 3/31/2011) • Dues and billing • Integration with QuickBooks, if desired • E-Billing for member dues/fees • E-commerce

  17. ADVANTAGES OF CR • Dramatically improved club management tool avail. • One stop shop for electronic content • Hosted by Club Runner in Canada • Low cost for monthly operation • Sponsorships at $100/year/sponsor will more than pay for the entire site costs including hardware needed • Consistency with other clubs, Districts, and RI • Clean presentation • Ability to easily move administration role to others

  18. DEMONSTRATION

  19. REQUESTS • Photographs • Photographs of club events • Banner photographs for home page • Sponsorships • Several items needed for completion (Saxons, Arbor Mortgage, Pennbrook, Eagle Mountain, Bill Hopp, OnPoint CU) • Profiles (example – see Patrick O’Keefe)

  20. QUESTIONS?This presentation is now available to all of you online at our new site

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