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Learn how to manage your references efficiently using software like RefWorks, EndNote, and Zotero. Understand the importance of accurate citation and avoid plagiarism. This guide covers the evolution of reference management methods, benefits of using software, and a comparison of popular tools.
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Managing your References Roger Mills OULS Bio- & Environmental Sciences October 2008
What is a reference? • Now where did I see that… • …it was in that red book on the third shelf down • No, I found it when I was doing that Google search on chocolate ice cream… • Or maybe Bill mentioned it in that e-mail – when was it again? • No, I remember – it was that article in Nature; must be on-line… • What was it called again? • …wish I’d written it down…
What’s your problem? • You may want to refer to – • Books • Chapters of books • Journal articles • Conference papers • Manuscripts • Personal communications • E-mails • Web sites • Pictures • ‘Born digital’ text • Data • Spreadsheets • etc
Because you can… • Impress your readers • Document your research • Argue a case • Avoid accusations of plagiarism by • Quoting relevant references accurately • As a bibliography • In footnotes or endnotes • In a consistent style • Of your choice or as required by the publisher
In the good old days You could: • Sharpen your quill and write a list • Type on an index card • Make multiple copies under different headings • Used edge-notched cards to select by subject • Use punched cards for computers to sort • …etc
Then along came PC and Mac • Put them in Word… or Excel… or Access… • Easier to manipulate, but hard work to design what you want, and even harder to reformat • So specialist software emerged • ProCite • Reference Manager • EndNote • And now • RefWorks • EndNote on the Web • Zotero
So what can reference management software do? • Store references to items in many different formats and material types • Search, select and output references in a variety of pre-determined styles, or one of your own making • Import references direct from databases like Scopus or Web of Knowledge, or library catalogues like OLIS • Search external databases from within the reference management software, and save references retrieved • Insert references into a word-processed document and format them in a particular style at the touch of a button • Store links to documents – pdf’s, images – or copies of them within database
Which product for me? • ProCite, Reference Manager and EndNote all now owned by Thomson Scientific – who also own Web of Knowledge • RefWorks owned by CSA – owners of CSA Illumina • Both allow direct export from selected databases • RefWorks is web based – access your records anywhere, so long as you are online • Others have to be installed – work without web access, so long as you have your own machine • Features very similar • RefWorks free to members of university, others c.£90 • EndNoteon the Web is free to members of university, but has limited feature set – designed to be used alongside desktop version • Zotero is a free plug-in for Firefox browser (only) – limited but growing capability
RefWorks v. EndNote Now: • A demonstration of RefWorks • Hands-on exercises to give you the feel • Some comparative screenshots from EndNote • Questions • For detailed information look out for half-day RefWorks and EndNote courses at OUCS
Creating a RefWorks account • RefWorks stores your data in an account on their servers (in USA) • Access your account online anywhere • Outside Oxford use group code ‘oxymoron’ • You can have as many accounts as you wish
Select right ‘Import Filter/Data Source’ and ‘Database’, locate .txt file to import
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