Access (AXOL) Instructions

1. Access (AXOL) Instructions CARDHOLDERS (For every purchase AND credit) • Creating a manual order • Matching transactions and orders • Approve the Statement BILLING OFFICIALS • Final Approval (for each transaction) • Certify the Statement Order Management

2. Matching Multiple Orders and Transactions Order Management Create New Order Record Order Management

3. Account # Name Create a Manual Order Order Management Create Order Order Management

4. Create a Manual Order Order Number tabulates automatically Order Date tabulates automatically Requestor Name Order Amount $ amount spent Merchant Where you bought Order Management

5. Create a Manual Order Miscellaneous Comments Ie. DOIM approval for Hard Drives. Order Management

6. Matching Multiple Orders and Transactions Match Multiple Orders to Transactions Order Management

7. Matching Multiple Orders and Transactions Select an Order Select the correct Transaction Match to Order button Order Management

8. Account # Name Statement Approval Transaction Management Transaction List Once you verify that ALL transactions have been approved, and reallocated if necessary, click the Approve Statement button. This will approve the cardholder’s statement

9. Account # Name Statement Approval Click the Search button to bring up a list of transactions within that cycle. Once you verify that ALL transactions have been approved, and reallocated if necessary, click the Approve Statement button. This will approve the cardholder’s statement Choose the billing cycle that you want to Approve from the drop down arrow. If you select Open you will be in the NEW cycle.

10. Account # Name Account # Name Statement Approval Totals are for the account, not the selected cycle. Transaction Management

11. Account # Name Statement Approval Once you verify that ALL transactions have been approved, and reallocated if necessary, click the Approve Statement button. This will approve the cardholder’s statement Approve Statement

12. Account # Name Final Approval Transaction Management Card Account List Once you verify that ALL transactions have been approved, and reallocated if necessary, click the Approve Statement button. This will approve the cardholder’s statement

13. Account # Name Final Approval Click the Search button to bring up a list of transactions within that cycle. Once you verify that ALL transactions have been approved, and reallocated if necessary, click the Approve Statement button. This will approve the cardholder’s statement Choose the billing cycle that you want to Approve from the drop down arrow. If you select Open you will be in the NEW cycle.

14. Final Approval Select the Transaction you want to Review Transaction Management

15. Account # Name Account # Transaction Final-Approval Select the Tabs to search for information Transaction Management

16. Transaction Final-Approval Select the Tabs to search for information Transaction Management

17. Final Approval Select the Transaction you want to Final Approve Approve Transaction Management

18. Account # Name Managing Account Certification Transaction Management Card Account List Once you verify that ALL transactions have been approved, and reallocated if necessary, click the Approve Statement button. This will approve the cardholder’s statement

19. Account # Account # Managing Account Certification Certify (you may also get a different button at the top that says Certify MA) Transaction Management

20. IF YOU NEED ASSISTANCE CONTACT YOUR GPC COORDINATORS Ron Sisco Auditor (270) 798-7802 –ronald.sisco@us.army.mil Mae Cruz – Procurement Technician (270) 798-7333 – mae.cruz@us.army.mil Renea Grigsby – Procurement Technician (270) 798-7803 – renea.grigsby@us.army.mil Sylvia Muse – Procurement Technician (270) 798-7808 – syl.muse@us.army.mil Julie Griffey GPC Program Manager julie.griffey@us.army.mil (270) 798-7801 FAX: (270) 798-7274 DSN: 635 for 798 numbers 363 for 956 numbers Access Web cite: https://access.usbank.com Access Help Desk: 1-888-994-6722