Student Services

1. Student Services Dr. Eleanor Brown

2. Matriculation Jeanette Cortez, Counseling Assistant

3. Mission • To ensure equal educational opportunity • To maximize the receipt of educational services • To provide the means for students to set realistic goals and fully understand the pathways to their success and to ensure that student are not excluded from appropriate services.

4. THE CREATION OF MATRICULATION • AB3 The SEYMOUR-CAMPELL • MATRICULATION ACT OF 1989 • STUDENT MATRICULATION: A Plan for Implementation 1987

5. WHAT IS MATRICULATION? • A specific set of services that is dedicated to providing the student with access to higher education and the professional assistance to help them assure their success in their courses and programs. • It is not an EVENT . . . It is a PROCESS that involves the ENTIRE COLLEGE.

6. STUDENT MATRICULATION: A PLAN FOR IMPLEMENTATION TWO PRIMARY GOALS • Student Success • Institutional Effectiveness • * 8 Components (Standards) of Matriculation • Partnership of Student Services and Instruction • System wide accountability • Efficient use of district resources • Institutional research • Increased participation of underrepresented students.

7. MATRICULATION COMPONENTS • Admissions • A procedure for processing the application • Assessment • Orientation • Counseling and Advisement • Student Follow-Up • Coordination and Training • Research and Evaluation • Prerequisites, Co requisites and Advisories

8. Admissions and Records Office Joel Diaz, Assistant Registrar

9. Frequently Requested A & R Services • Add/Drop classes • Update Student Records (Name, Address, Phone Number) • Obtain critical deadlines • Assistance with WebSTAR (Pin Number, Add/Drop Classes) • Request transcripts • Student enrollment verifications • Resolve residency requirements • Apply for Credit/No Credit grading option • Resolve registration problems

10. AB 540 • On October 12, 2001, Governor Davis signed into law Assembly Bill 540 (Stats. 2001, ch. 814) that added a new section 68130.5 to the California Education Code. Section 68130.5 created a new exemption from the payment of nonresident tuition for certain nonresident students who have attended high school in California and received a high school diploma or its equivalent. • To be eligible for the exemption, a student must have the following: (1) Attended high school in California for three or more years; (2) Graduated from a California high school or attained the equivalent of such graduation (3) Complete the non-resident exemption request form. Form is available in both Spanish and English.

11. Financial Aid Services Linda Faasua, Financial Aid Officer

12. What are the Types of Aid Available? BOGW: Board of Governors (BOG) Fee Waiver • For eligible California residents, the BOGW permits enrollment fees to be waived. Students may receive a waiver for any number of units, with no minimum. 60% of Oxnard College students receive BOGW. FAFSA: Free Application for Federal Student Aid • Federal student aid covers school expenses such as tuition and fees, room and board, books and supplies, and transportation. This aid can also help students pay for a computer and dependent childcare expenses.

13. Satisfactory Academic Progress Standards (SAP) Federal regulations require the Financial Aid Office to establish, publish and apply standards to monitor student’s progress towards completion of their certificate or degree program. A student’s academic performance must meet the SAP standards below. Qualitative standard: • Represented by grade point average (GPA). Students must maintain a minimum cumulative GPA of 2.0 to remain eligible for aid. Quantitative standard: • First, students must complete their degree or certificate program within a maximum timeframe, which may vary according to the student’s status and program. • Second, students must successfully complete a required percentage of the credits they attempt. This component is referred to as the credit completion ratio. (70% at Oxnard College)

14. Assistance Available Workshops • Held every Friday (Thursday during summer). The financial aid staff assists students with completion of the FAFSA application on-line. Workshops are held in English and Spanish Other • Student Information Center-LRC 1 • EOPS

15. Counseling Department Dr. Emma Waits, Counselor

16. Premise • Underprepared youth is a national epidemic • These underprepared students represent real people who need and want a better chance in life Philosophy • Each student has an access to success • Each admitted student, regardless of economic status, race, ethnicity or gender is entitled to • have the opportunity to enhance the academic skills necessary to succeed in college • We welcome new and changing populations to Oxnard College opportunities

17. Goal of Counseling : To help students pursue their educational goals Practical Approach • Students meet with a counselor • Discuss educational goals • Review assessment results for Math, English and Reading • Review previous coursework • Discuss family and work situation • Define need for developmental coursework based on assessment result and all of the above • Provide support, encouragement and skills needed to explore opportunities

18. Develop Student’s Educational Plan (SED) • Set educational objective • Create realistic timelines for goal achievement • Review Associate Degree/Transfer Requirements • Review and interpret language in schedule of classes • Develop two semesters educational plan

19. Follow-up • Early Alerts • Academic and Progress Probation Students • Academic Dismissal Academic Probation • Review academic standing • Review Academic Probation Policy • Academic Dismissal • Develop Educational Plan

20. Determine need for referral for additional services • Refer to Student Outreach Office for assistance in registering • Refer to Financial Aid for FAFSA and Fee Waivers • Refer to EOPS/CARE • Refer to CalWORKS • Refer to Educational Assistance Program (EAC) • Refer to Admissions & Records • Refer to Student Business Office

21. Personal Growth PG 101A – Career & Life Planning-3 transfer units • Empower students for success • Personal Assessment • Building self-esteem • Skills Assessment • Review Life Stages • Setting Realistic goals • Developing decision making skills

22. Personal Growth PG 102 – College Success-3 transfer units • Help students gain confidence • Help students learn to manage their time • Help students with daily plans and goals • Help students to become familiar with school programs • Help students improve their study skills • Help students handle difficult situations

23. Collaborations • High school counselor meetings • OUHSD • Santa Clara High • Buena High School • Ventura High School • Santa Paula • Independent High Schools

24. Outreach & Recruitment Information Center Maria de la luz Flores Valerie Lee Student Outreach Specialist Student Services Specialist

25. Purpose • Promote educational and career training opportunities available at Oxnard College • Facilitate enrollment of new and continuing students

26. Student Information Center • Service to Students: • assistance with filling out application and other forms • Information and Referral • Outreach & Recruitment • Special Admission Orientations • Additional Resources: • LRC – 1 (Learning Resource Center) • 9 computers • Printer • Copier • SSA – Student Services & Administration • 14 computers • No printer or copier use

27. Student Ambassadors Current Oxnard College students: • Conduct campus tours • Visit HS’s in the OUHSD • Assist with on-line admission application • Assist with WebSTAR registration • Assist with FAFSA • Assist with general campus information • Provide classroom presentations • Promote support services on-campus • Make follow-up phone calls

28. California Work Opportunities and Responsibility to Kids program Letty Mojica, Coordinator/Counselor

29. Mission • To combine workforce preparation efforts with intensive student services to assist students to transition from public assistance to economic self-sufficiency, • To assist students in developing and achieving their educational and career goals. • To deliver an array of highly effective and efficient job training skills that enable students to complete their educational goals, find meaningful employment and successfully transition into the workforce. • CalWORKS goal is employment.

30. College CalWORKS INTERNSHIPS(paid and unpaid) • Provides opportunities for college departments to provide work opportunities for students • Provides experiences for students to achieve their training goals, job skills needed • Provides feedback for improvement thru progress reports and evaluations. • Helps CalWORKS students with their career decision making process. • Allows them to “test the waters” to see what a field is really about. • Enhances their skills and teaches them about the workplace. • Provides them networking contacts for future part-time or full-time jobs.

31. Other Services • Easy Access to Successful Employment for Life (EASEL): Specialized Training • Resume & cover letter writing • Ethics in the workplace • Conflict Resolution • Attitude at the workplace • Appropriate work attire • Personal Growth • Career development • Job Fairs • Counseling: Development of county approved Individualized Training Plans (ITP) • Collaborations: County, College (EOPS, Workforce Development)

32. Educational Assistance Center (EAC) Leo Orange, Coordinator

33. Goal • The EAC goal is to provide students with the support and accommodations that will lead to an enjoyable and successful educational experience on our campus • Oxnard College EAC provides a variety of services geared towards providing qualified students with disabilities equal access to the educational process. • Services and accommodations are provided based on individual need after consultation with program staff.

34. Services • Academic/Vocational Counseling • Assistive Computer Technology Classes • Assistive Computer Technology • Dragon Naturally Speaking • JAWS • Kurzweil 3000 • Zoom Text • Assistive Listening Devices • Audio Books • Disability Related Counseling • Equipment Loan • Learning Disability Assessment • Learning Skills Classes Dr. Emma Waits

35. Services • Liaison with Campus Resources • Liaison with Community Resources • Liaison with Department of Rehabilitation • Print Enlargement • Priority Registration • Reader Service • Scribe Service • Shared Notes Service • Sign Language Interpreters • Test-Taking Accommodations • Text to Voice Technology

36. Work-Ability III Program(Job Placement Services • Employment services (Employment Preparation, Job Development and Placement, Job Coach and Sign Language Interpreting services) are also offered to students attending Oxnard College through the Educational Assistance Center

37. Ensuring Student Success Support and commitment from executives, administrators, department chairs and faculty Focus on student - desires, roles, responsibilities, skills & training needs Team concept to eliminate barriers Input from students, faculty & staff Ongoing communication - process, organization, technology Focus on Ability not Disability

38. Extended Opportunity Programs and Services (EOPS) Ana Maria Valle, Coordinator

39. EOPS Mission Enable students affected by language, social, and economic handicaps to achieve their educational objective and goals; including, but not limited to, obtaining job skills, occupational certificates, or associate degrees, and transferring to four-year institutions.

40. California Education Code: 69640 - 69656 Title 5: 56200 - 56292 • Mandated Service: • Recruitment, Outreach and College Registration -increase number of students affected by language, social and economic disadvantages (sect 56232) • Counseling and Retention-increase number of students who successfully complete their educational objectives (sect 56236) • Transition (sect 56240)-to four year institutions and/or employment • Improve Delivery of Programs and services to the disadvantaged

41. Cooperative Agencies Resources for Education (CARE) • As a supplemental component of EOPS, CARE provides educational support services designed for the academically underprepared, low income, single parent population on public assistance. • Purpose is to strengthen the retention, persistence, graduation and transfer rates of these individuals.

42. Counseling Services • Educational Plans • Minimum 3 counseling visits • Case Management: follow-ups, counselor collaborations, faculty course recommendations, faculty questionnaires • Retention • Orientations • PG R100A: EOPS Student Success-1 unit transfer • Collaborations with CalWORKS, • Financial Aid Appeals Assistance • Liaison with Instructional Faculty • Liaison with Four-year Institutions • Referrals to campus and outside agencies

43. Other EOPS and CARE Services • Early Registration -Peer Advisement • Workshops -Tutoring • Honors Nite -Caps and Gowns • EOPS Recognition Event -Survival Kits • Summer Institute-Region 6 at UCSB • EOPS Grants and EOPS Book Grants • EOPS Book Loan Program • University Fieldtrips • -Summer Freshman Program • Additional CARE services: meal service, gas cards, grants, parking permits, bus passes, books, survival kits, CARE recognition event

44. WHERE DO WE GO FROM HERE? Ongoing Communication via: • Presentations at your dept meetings • E-mail communication • Telephone Calls • We welcome your input! THANK YOU !