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Union County Renewable Energy Program Table of Contents. Welcome and Introduction Program DocumentsRequired Bid FormsFinancing and Interest Adjustment FactorEvaluation CriteriaTechnical SpecificationsSite Visit ScheduleRFP/Program ScheduleQuestions and Answers. . Union County Renewable Ene
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1. UNION COUNTY IMPROVEMENT AUTHORITYUnion County Renewable Energy InitiativePre-Proposal ConferenceSeptember 8, 2010 Public Financial Management (pause) Our goal is to help our clients raise, invest and manage the resources they need in the most cost effective manner possible.Public Financial Management (pause) Our goal is to help our clients raise, invest and manage the resources they need in the most cost effective manner possible.
2. Union County Renewable Energy ProgramTable of Contents Welcome and Introduction
Program Documents
Required Bid Forms
Financing and Interest Adjustment Factor
Evaluation Criteria
Technical Specifications
Site Visit Schedule
RFP/Program Schedule
Questions and Answers
3. Union County Renewable Energy Initiative
4. Required Bid Forms Form A-1: PPA Price Quotation Sheet
(A-1 (AF) and A-1 (CF))
Form A-2: Respondent Information
Form A-3: Proposed Security in lieu of Bond
Form A-4: Proposal Bond
Form A-5: Ownership Disclosure Statement
Form A-6: Non-Collusion Affidavit
Form A-7: Consent to Investigate
Form A-8: Respondent’s Qualifications
Form A-9: Receipt of Addenda
Form A-10: Sealed Proposal Checklist
Form A-11: Form Project Labor Agreement
Business Registration Certificate
5. Program Documents Power Purchase Agreement
License Agreement
Company Lease Agreement
Company Continuing Disclosure Agreement
Company Pledge and Security Agreement
Authority Bond Resolution
6. Required Bid Forms Rate Adjustment Factor / Project Cost Adjustment Factor
Form A-1(AF), Respondent must set forth adjustment factors to the PPA Price in the initial year of the PPA Price for both interest rate change and Project Development Cost change
Form A-1(CF), Respondent must set forth an adjustment factor for Project Development Cost change
Interest rates for the Series 2010 Bonds (estimated at 3.37% for RFP)
Project Development Cost (presently estimated at $750,000)
Total Project Costs will not be locked in until the sale date of such Series 2010 Bonds (Anticipated on or about November 30, 2010).
Interest cost and Project Development Cost may increase or decrease, Respondent required to provide an adjustment factor.
PPA Price shall be increased or decreased by such adjustment factor.
Respondent held harmless from any increase
7. Evaluation Criteria Phase I: RFP Requirement Checklist
PPA Price Quotation Sheet
Total Project Cost
PPA Price & Escalation
Electricity Production/Guarantee
Material Changes
Additional Economic Benefits
End of Term Fair Market Value Purchase Option (Optional)
Early Termination Option (Optional)
Alternative Amortization Schedule
Technical Specifications
System Size
Project Schedule
List of Permits
Appendix D Forms
8. Evaluation Criteria Phase II: Proposal Evaluation
(All Proposals which comply to Phase I Requirements)
Financial Benefits
NPV of Benefits
Profile of Benefits
End of Contract Provisions
Option – Sharing of Benefits
Form of Security
Material Changes to Program Documents
Technical Design/Approach
Output Guarantee (kWh)
Equipment Warranty
Construction Schedule
Project Team Approach
O&M Plan
9. Evaluation Criteria Phase II: Proposal Evaluation
Proposer Experience
Project Types
Similar Size
Number of Projects
Years of Experience
New Jersey Experience
Proposer Qualifications
Management
Supervisory
Key Staff
Contractors
10. Evaluation Criteria Phase II: Proposal Evaluation
Financial Strength
Bonding Requirements
Financial Capability (Proposer / Guarantor)
County Security
County Deficiency Amount
Funding Relationship
Restoration Performance Security
11. Evaluation Criteria Phase III: Oral Interview Evaluation
1. Oral Interview Evaluation – All Respondents that have complete proposals (i.e. comply with Phase I) will be interviewed
Presentation
Explanation Key Factors
Understanding Financial Factors
12. Technical Specifications Preliminary System Size: 3.8MWdc
16 Local Units, 45 sites
15 year PPA rate and fixed escalation factor
Technical Specifications to be used as guideline only.
Performance-based specification used to establish minimum project criteria.
Respondents required to evaluate and inspect each site including review of existing building drawings (when available) and shading analyses.
PV System output calculations must be included for independent analysis by our team.
Project Labor Agreement.
Construction Plan and Schedules
Relative Project Experience
13. Technical SpecificationsSite Visit Schedule Day 1: September 13, 2010
(addresses in RFP)
8:00 am – 8:45 am: Union County Arts Center
9:00 am – 9:45 am: Rahway Public Library
10:00 am – 10:45 am: Linden Municipal Garage
11:00 am – 11:45 am: Linden Public Works Garage
1:00 pm – 1:45 pm: Linden Memorial Field(s)
2:00 pm – 2:45 pm: Linden Firehouse 1
3:00 pm – 3:45 pm: Linden Firehouse 2
4:00 pm – 4:45 pm: Winfield Township School
14. Technical SpecificationsSite Visit Schedule Day 2: September 14, 2010
(addresses in RFP)
8:00 am – 8:45 am: Linden Public Library
9:00 am – 9:45 am: Linden City Hall Parking Garage
10:00 am – 10:45 am: Linden Firehouse 3
11:00 am – 11:45 am: Roselle BOE - Dr. Charles C. Polk Elementary School
1:00 pm – 1:45 pm: Roselle BOE - Grace Wilday Junior High School
2:00 pm – 2:45 pm: Roselle Firehouse
3:00 pm – 3:45 pm: Roselle Borough Hall
4:00 pm – 4:45 pm: Roselle Park BOE – EJF Aldene School
15. Technical SpecificationsSite Visit Schedule Day 3: September 15, 2010
(addresses in RFP)
8:00 am – 8:45 am: Union County Administration Building
9:00 am – 9:45 am: Roselle Park BOE – Sherman School
10:00 am – 10:45 am: Roselle Park BOE – Robert Gordon School
11:00 am – 11:45 am: Roselle Park BOE – Middle School
1:00 pm – 1:45 pm: Roselle Park BOE – High School
2:00 pm – 2:45 pm: Cranford Public Library/Community Center
3:00 pm – 3:45 pm: UCC Cranford Campus
16. Technical SpecificationsSite Visit Schedule Day 4: September 16, 2010
(addresses in RFP)
8:00 am – 8:45 am: Hillside BOE – APM School
9:00 am – 9:45 am: Hillside BOE – WOK School
10:00 am – 10:45 am: Hillside Dept. of Public Works
11:00 am – 11:45 am: Hillside Community Center
1:00 pm – 1:45 pm: Hillside Municipal Building
2:00 pm – 2:45 pm: Hillside BOE – High School
3:00 pm – 3:45 pm: Hillside BOE – Calvin Coolidge School
4:00pm – 4:45 pm: Springfield Chisholm Rec Center
17. Technical SpecificationsSite Visit Schedule Day 5: September 17, 2010
(addresses in RFP)
8:00 am – 8:45 am: MUJC Transportation Dept.
9:00 am – 9:45 am: New Providence BOE – Allen W. Roberts
10:00 am – 10:45 am: MUJC DLC
11:00 am – 11:45 am: New Providence BOE – Salt Brook School
1:00 pm – 1:45 pm: Springfield Hirshey Building
2:00 pm – 2:45 pm: Springfield Public Library
3:00 pm – 3:45 pm: Springfield DPW Garage
4:00pm – 4:45 pm: Springfield Municipal Building
18. Technical SpecificationsSite Visit Schedule Day 6: September 20, 2010
(addresses in RFP)
8:00 am – 8:45 am: Plainfield Fire Station Headquarters
9:00 am – 9:45 am: Plainfield City Hall Annex
10:00 am – 10:45 am: Plainfield Police Headquarters
11:00 am – 11:45 am: Plainfield Public Works Facility
1:00 pm – 1:45 pm: Garwood BOE – Lincoln School
19. RFP/Program Schedule
20. RFP/Program Schedule
21. RFP/Program ScheduleAdditional Steps for Authority Financing Option
22. RFP/Program ScheduleAdditional Steps for Authority Financing Option November 10: Authority to Adopt Bond Resolution, if necessary
November 15: Company executes Company Financing Documents
November 22: Mail Preliminary Official Statement Series 2010 Bonds
November 30: Sell Series 2010 Bonds, Execute BPA; Mail Final OS
December 8: Pre-Close Series 2010 Bonds
December 9: Close Series 2010 Bonds
Capital Improvement Projects Installation and Renewable Energy Projects Installation by December 9, 2011
23. Questions and Answers Thank you for attending
today’s Union County Solar Program Pre-Proposal Meeting!