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Emergency Action Plan (EAP) – Basics

Emergency Action Plan (EAP) – Basics . For All Departmental Safety Representatives (DSRs) May 2011. Objectives. Purpose and design of the EAPs Identify and discuss the elements of the EAPs Where EAPs can be obtained Training of personnel Documentation of training. Objectives.

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Emergency Action Plan (EAP) – Basics

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  1. Emergency Action Plan (EAP) – Basics For All Departmental Safety Representatives (DSRs) May 2011 Tulane University - Office of Environmental Health & Safety (OEHS)

  2. Objectives • Purpose and design of the EAPs • Identify and discuss the elements of the EAPs • Where EAPs can be obtained • Training of personnel • Documentation of training Tulane University - Office of Environmental Health & Safety (OEHS)

  3. Objectives • All Departmental Safety Representatives (DSRs) who provide the required instruction on this subject must successfully complete this course. • Employees do not have to complete this course. • However, DSRs will learn from this course how to train employees on EAPs. Tulane University - Office of Environmental Health & Safety (OEHS)

  4. Emergency Action Plans • Required by the Occupational Safety and Health Administration (OSHA) • Must be in writing • Kept in the workplace • Available to employees Tulane University - Office of Environmental Health & Safety (OEHS)

  5. Emergency Action Plans • Evacuation plans • Designed for the building and department • Designates an assembly location for each building • Staff training Tulane University - Office of Environmental Health & Safety (OEHS)

  6. Emergency Action Plans • Developed by Workgroups (representatives from TU Police, Facilities Services, OEHS, HRL, etc.) • Uptown Campus • TUHSC • TNPRC • Originally distributed to the DSRs • Placed on the OEHS website and available at http://tulane.edu/oehs/ocsafety/emergactionplans.cfm Tulane University - Office of Environmental Health & Safety (OEHS)

  7. Emergency Action Plans • Designed to assist personnel in conducting a safe and effective evacuation of their building or work area. • Evacuation may be required for the following events: • Fire • Police action/civil disturbance/bomb threat • Hazardous material • Severe weather • Utility outage • Disease outbreak • Explosion/structural collapse • Weapons of mass destruction Tulane University - Office of Environmental Health & Safety (OEHS)

  8. Emergency Action Plans • Elements: • Procedures for Reporting Emergencies • Alarm System Description • Evacuation Policy and Procedures • Procedures for Employees Who Remain On Site After the Evacuation Alarm Sounds Tulane University - Office of Environmental Health & Safety (OEHS)

  9. Emergency Action Plans • Elements: • Procedures to Account for Employees After the Evacuation • Responsibilities for Rescue and Medical Tasks • Description of How Employees Will be Informed of the Contents of the Plan and Methods for Training Tulane University - Office of Environmental Health & Safety (OEHS)

  10. Emergency Action Plans • Elements: • Names or Titles, Departments and Phone Numbers of Employees Who Can be Contacted for Additional Information or Clarification of Some Aspect of the Plan • List of Key Personnel or Departments Who Should be Contacted During Off-Hour Emergencies Tulane University - Office of Environmental Health & Safety (OEHS)

  11. Emergency Action Plans • Element A - Procedures for Reporting Emergencies • Contact Tulane Police by dialing the emergency telephone number • Uptown Campus & University Square: 865-5200 or 5200 (campus phone) • TUHSC: 988-5555 or 55555 (campus phone) • TNPRC: 871-6411 or 6411 (campus phone) • Other locations off campus such as Hebert Center, Elmwood, Papillon, Slidell & Covington clinics, Bogalusa Heart Study, Biloxi, Madison, Houston, etc.: dial 911 Tulane University - Office of Environmental Health & Safety (OEHS)

  12. Emergency Action Plans • Element B - Alarm System Description • Type of building fire alarm system • How to activate the alarm • Is the alarm audible and visible • What does it sound like • Remote signal • Location of fire alarm panel • Annunciator panel • Connection of Heating, Ventilation, Air Conditioning, System (HVAC) to the fire alarm system • Elevators Tulane University - Office of Environmental Health & Safety (OEHS)

  13. Emergency Action Plans • Element B - Some buildings do not have a fire alarm system. • Indicated in the EAP • If there is no fire alarm system in the work area, then immediately and aggressively advise the persons of the emergency. • Be clear, direct, distinct and effective in your communication. (Do not scream, “Fire.”) Tulane University - Office of Environmental Health & Safety (OEHS)

  14. Emergency Action Plans • Element C - Evacuation Policy and Procedures • For a full evacuation, Tulane Police, OEHS, or other emergency personnel may initiate evacuation. • In the case of an emergency situation in which responders are not immediately available, a person who discovers the occurrence may initiate evacuation. Tulane University - Office of Environmental Health & Safety (OEHS)

  15. Emergency Action Plans • Element C - Evacuation Policy and Procedures • Use the nearest exits • Occupants must not use the elevators • Stay at least 100 feet away from the building • Assemble at the location as designated in the EAP • Do not block exits Tulane University - Office of Environmental Health & Safety (OEHS)

  16. Emergency Action Plans • Element C - Evacuation Policy and Procedures - Special Needs Persons • May include persons who are mobility-impaired, hearing-impaired, vision-impaired, breathing/other health issues, mental health problems, and other impairments • DSRs or supervisors must consistently pre-audit their department for occupants with special needs. • In the case of an emergency and the special needs persons are able to evacuate, then they should do so immediately. • If they are unable to evacuate using the stairs or without assistance, they should remain in their area & immediately contact Tulane Police at the listed emergency number. • Rescue will be initiated by the outside municipal agency. • A person should remain with them to assist. Tulane University - Office of Environmental Health & Safety (OEHS)

  17. Emergency Action Plans • Element D - Procedures for Employees who remain On Site after the Alarm Sounds. • DSRs will assist with evacuation of their area by directing occupants to the nearest exit. • DSRs will verify that their area is unoccupied & doors closed. • DSRs will then report to the assembly area and report the status of the evacuation of their areas to the ranking Tulane Police Officer. Tulane University - Office of Environmental Health & Safety (OEHS)

  18. Emergency Action Plans • Element D • Designated persons within the department will remain with or assist special needs occupants who are physically or mentally unable to evacuate on their own. • Special needs persons should remain on the floor until rescued unless they are able to self-evacuate. • Departments may establish special procedures for shutdown of utilities and/or equipment with the approval of OEHS. Tulane University - Office of Environmental Health & Safety (OEHS)

  19. Emergency Action Plans • Element D • Persons on site may remain in the building as required only after determining the conditions causing the evacuation and they must constantly stay aware of the emergency conditions. • After evacuation, do not remain or re-enter the building if hazardous or untenable conditions are noted. • Report hazardous or untenable conditions to Tulane Police. • No one should risk injury when performing duties. Tulane University - Office of Environmental Health & Safety (OEHS)

  20. Emergency Action Plan • Element E - Procedures to Account for Employees after Evacuation - DSRs • When alarm sounds, verify that the area is completely unoccupied & doors closed. • At the assembly area, evacuees should remain together. • Visibly check for those present at the assembly area • Conduct a head count, ask other staff members • Check sign in sheet or other occupant list and/or • Use cellphone or two-way radios to verify evacuation • Report status of evacuation to TU Police in the assembly area Tulane University - Office of Environmental Health & Safety (OEHS)

  21. Emergency Action Plan • Element F - Responsibilities for Rescue and Medical Task Procedures to Account for Employees after Evacuation • TU staff will not be responsible for the rescue of occupants. • Responsibility of outside municipal agencies • For a medical emergency on the Uptown Campus, TUHSC, TNPRC, & University Square, contact TU Police by their listed emergency number • For other facilities, dial 911 Tulane University - Office of Environmental Health & Safety (OEHS)

  22. Emergency Action Plan • Element G – Employee Training • Responsibility of the DSRs • To include faculty, staff, and student employees as per OSHA. • To be done as per the following: • When the plan is developed • When the employee is assigned initially to a job • When the employee’s responsibilities under the plan change • When the plan changes • When the employee is relocated to another job site Tulane University - Office of Environmental Health & Safety (OEHS)

  23. Emergency Action Plan • Element G – Employee Training - Important • Procedure • Obtain the EAP from the OEHS website • For a copy of the EAP for your work area, go to http://tulane.edu/oehs/ocsafety/emergactionplans.cfm & click on Emergency Action Plans • Documentation • Go to the above website to complete training statement or • DSRs may use the training form provided by OEHS for group training documentation. For copy of form, contact L. Mayer at OEHS. • There is no quiz associated with this hands-on form of employee training. Tulane University - Office of Environmental Health & Safety (OEHS)

  24. Emergency Action Plan • Element G – Employee Training • Review each EAP element with the employees • Show them the following in your work area: • Exit route assignments (How to get out of the building using all possible exits? Show location of exits & stairs) • Outside assembly area • Fire alarm pull station, smoke detectors, automatic sprinklers, fire alarm horns/speakers and strobes in the hallways or rooms (if available) Tulane University - Office of Environmental Health & Safety (OEHS)

  25. Emergency Action Plan • Element H – Names or Titles, Departments and Phone Numbers of Employees Who Can be Contacted for Additional Information or Clarification of Some Aspect of the Plan • DSR • See the EAP for the list of employees • Members of the EAP Workgroup as per campus Tulane University - Office of Environmental Health & Safety (OEHS)

  26. Emergency Action Plan • Element I – List of Key Personnel or Departments Who Should be Contacted During Off-Hour Emergencies • TU Police, Facilities Services, OEHS, & others as designated in the EAP • Use the emergency telephone numbers Tulane University - Office of Environmental Health & Safety (OEHS)

  27. Tulane UniversityOffice of Environmental Health & Safety (OEHS)www.tulane.edu/oehsLouis Mayer, OEHS, 504-988-2447, lmayer@tulane.edu QUIZ: EMERGENCY ACTION PLANS 2011

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