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2012-13 Non-Fiscal Class Size Reduction Data Collection Sean Millard sean.millard@fldoe.org

2012-13 Non-Fiscal Class Size Reduction Data Collection Sean Millard sean.millard@fldoe.org. Presentation Purposes. Review 2012-13 Changes Review Class Size trend data iii. Review steps in calculation of Class Size iv. Reporting guidance v. 1213 Class Size appeals review.

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2012-13 Non-Fiscal Class Size Reduction Data Collection Sean Millard sean.millard@fldoe.org

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  1. 2012-13Non-Fiscal Class Size Reduction Data CollectionSean Millardsean.millard@fldoe.org

  2. Presentation Purposes • Review 2012-13 Changes • Review Class Size trend data iii. Review steps in calculation of Class Size iv. Reporting guidance v. 1213 Class Size appeals review

  3. Non-Fiscal Changes No non-fiscal class size legislative changes Class Size Core Course List Changes Removals: 5100520 – District Head Start 5100530 – District Title 1 PK 5100560 – PK Other 5100570 – School Readiness

  4. Changes, cont. Additions: 38 new core courses, 23 of which are Credit Recovery Courses for courses that are already Class Size Core courses, e.g., 1001315 – English 1 for Credit Recovery 1200315 – Algebra 1 for Credit Recovery Total 1213 core courses = 330

  5. Class Size Trends(traditional schools only)

  6. Percentage of non-compliant traditional classes, pre-appeals

  7. Percentage of non-compliant charter schools, pre- appeals

  8. Student Course Schedule Format District Number, Current Enrollment School Number, Current Enrollment District Number, Current Instruction/Service School Number, Current Instruction/Service Student Number Identifier, Florida Course Number Section Number Period Number Grade Level Term Day of Week Scheduled, Monday Day of Week Scheduled, Tuesday Day of Week Scheduled, Wednesday Day of Week Scheduled, Thursday Day of Week Scheduled, Friday Day of Week Scheduled, Saturday Day of Week Scheduled, Date Certain Class Minutes, Weekly Formats/Elements Used In Class Size Processing

  9. Teacher Course Format District Number, Current Enrollment School Number, Current Enrollment District Number, Current Instruction/Service School Number, Current Instruction/Service Social Security Number (Teacher) Term Term/Survey Indicator Course Number Section Number Period Number Facility Type Classroom Identification (FISH) Number Scheduling Method Certification/Licensure/Qualification Status Team Teacher Training Formats/Elements Used In Class Size Processing, cont.

  10. Staff Experience Format Experience Type Experience Length Formats/Elements Used In Class Size Processing, cont.

  11. Other Important Tables • Master School ID table - to distinguish Department of Juvenile Justice Facilities, Charter Schools, and the Florida Virtual School and its franchises • Core Courses for Class Size Reduction – Appendix S / DPS.DISTRICT.GQ.F70554.Yyyyy • Mathematics, Language Arts/Reading, Science, Social Studies, Exceptional Student Education, Credit Recovery

  12. Term/Survey Indicator • Term 3 will always be Y, Term 1 will always be Y in Survey Period 2, and Term 2 will always be Y in Survey Period 3. • For the same Classroom/Course/Period/Section, if Term 6 is Y, Term 7 must be N and if Term 8 is Y, Term 9 must be N. • For the same Classroom/Course/Period/Section, only one of Terms J, K, L may be Y in Survey Period 2, and only one of Terms M, N, O may be Y in Survey Period 3. • For the same Classroom/Course/Period/Section, only one of Terms E, F, G, H, I may be Y in Survey Period 2 or 3. • For the same Classroom/Course/Period/Section, only one of Terms B, C, D may be Y in Survey Period 2 or 3 • For the same Classroom/Course/Period/Section, only one of Terms T, U, V, W, X may be Y in Survey Period 2 or 3

  13. Steps in Calculation 1) Count the number of students in each class (term/course/period) in each room. 2) Determine the maincourse taught in each class based on the majority of students. * If the same number of students are in a core and non-core course, then the main course is core. 3) Determine maingrade taught in each class based on the majority of students in that grade in the main course. * If the same number of students are in two or more grades and in the same room, the highest single grade (not grade group) with the most students is determined to be the main grade. * Example: in the main course, there are i. two 2nd grade students ii. two 3rd grade students iii. three 4th grader students Main grade = 4th grade

  14. Steps in Calculation, cont. 4) Identify the classes in which the main course is a “core” course. 5) Count the number of students in each class. For charter school average: 6) Total students in each class/total number of classes

  15. Every unique classroom must be assigned a Classroom ID/FISH number • DPSdd.GQ.F70393.YyyyyS – Reported Facilities List • File format list of facilities from FISH database (layout DPS.District.Format.Y0304(F70393) • Is created automatically by DOE twice a day (once in the morning and once in the afternoon.) • The morning run includes the updates processed overnight. The afternoon run includes updates since 12 noon. • The files are: DPS##.GQ.F70393.Y0607.BATCH.FISH (PM file) and DPS##.GQ.F70303.Y0607.INITIAL.FISH (AM file)

  16. Class Size Exclusions • Facility Types = • 05 (State Correctional), • 06 (Federal Correctional), • 07 (County Correctional), • 08 (City Correctional), • 10 (Home) • School Numbers = 3518 (McKay), 7001, 7004, 7006, 7023 (Virtual), 9994-99987 (Reportable Programs) • District = 68 School for Deaf/Blind, 71 (Virtual) • MSID, School Function Setting = D (DJJ)

  17. Exclusions, cont. • Duplicate students in the same class Note: students enrolled in both an Inclusion and non-Inclusion course are dropped from the non-Inclusion course. • Course Number begins with an alpha character • Period Number NN88 (where NN is numeric) • Days of the Week Scheduled not equal to Friday • Term/Survey Indicator = “N”

  18. Scheduling Special Situations: Multi-Use Classroom or Pods Multi-Use Classroom or Pod (Scheduling Method M) = More than one class meets during the same period in a space designated by one FISH number but separated by temporary “walls.” • Each teacher who is the primary teacher for each group of students should be coded with Scheduling Method “M”. • All of the students in the “pod” will be added together and then divided by the total number of teachers coded “M.”

  19. Scheduling Special Situations: Team-Teaching Team-teaching = (i) Co-teaching (Scheduling Method “C”): “two or more teachers assigned to a group of students and each teacher is responsible for all of the students during the entire class period. In order to be considered co-teaching each teacher is responsible for planning, delivering and evaluating instruction for all students in a class or subject for the entire class period.” (HB 7081, 2007) OR (i) Inclusion-teaching (Scheduling Method “I”): “two or more teachers are assigned to a group of students but one of the teachers is only responsible for one student or a small group of students in the classroom.” (HB 7081, 2007)

  20. Team Teaching Trends

  21. CS Team-Teaching Adjustment Formula Co-Teaching (“C”): # of “C” students in the class/# of “C” teachers in the class. Inclusion (“I”): # of “I” students in the class/# of non-I teachers in the class + 1. Note: the product of this adjustment is added to the rest of the students in the class. * Example: in a class there are 3 “I” students (with 1 “I” teacher) and 17 “S” students (with 1 “S” teacher). Adjustment steps: a. 3/2 = 1.5. 1.5 truncated = 1. b. 1 + 17 = 18.

  22. Scheduling Guidance – Inclusion Teaching • I-Teachers may plausibly instruct up to 2 groups of students (course/sections) during a single period. 2. In order for the CS Team-teaching adjustment to be made, all students served by the I-Teacher must be enrolled either: • with the I-Teacher only in a unique Course & Section; or b. with both the I-Teacher and the Non-I Teacher. Note: if 2b, then i. the I-Teacher and Non-I Teacher may be teaching the same Course, but they must be teaching different Sections; and ii. the duplicate I-student will be dropped from the non-I teacher’s course.

  23. Scheduling Guidance: Reporting Period NN88 Report a student in each class that a student attends for any amount of time during each period. • Standard meeting time courses to which the student is assigned should be coded as a beginning and ending period, e.g., 0202. 2. Non-standard meeting time courses to which the student is assigned for classes that meet differing periods during the week should be coded with the first two digits as the first period the class meets during the week and 88 for the third and fourth digits, e.g., 0288. Example, 2: a student meets with a speech therapist once a week but not on a specified day because the speech therapist travels between different schools. Because of the speech therapist’s varying schedule, the speech therapist and student meet during different periods and sometimes even different days of the week.

  24. Team-Teaching Reporting Teaching strategies implemented on or after July 1, 2005, may be implemented subject to the following restrictions: • Reasonable limits shall be placed on the number of students in a classroom so that classrooms are not overcrowded. • At least one member of the team must have at least 3 years of teaching experience. Teaching experience length (Teaching Experience format ) is reported for each of the following Experience type codes: • F Teaching in Florida public schools • S Teaching in Florida nonpublic schools • P Teaching in out-of-state public schools • N Teaching in out-of-state nonpublic schools The sum of the values in the codes F, S, P, and N must equal to 3 or greater Continued…

  25. Team-Teaching Reporting, cont. 3. At least one member of the team must be teaching in-field. * In-field data is reported on Teacher Course format, element Certification/Licensure/Qualification Status, codes A, H, I, M, S or V. 4. Each teacher must be trained in team-teaching methods within 1 year after assignment. * Team-teacher training data is reported on Teacher Course format, element Team Teacher Training, codes A-D. (Code Z is for team teachers in non-class size courses)

  26. More Special Situations: Term CombiningWhen multiple terms are scheduled in the same classroom/period based on Term/Survey Indicator = Y:

  27. More Special Situations No core courses taught on Friday: • The algorithm only counts classes taught on Friday. • Some schools have NO CORE COURSES scheduled on Fridays. • If an ENTIRE school has no core courses scheduled on Friday, code the Day of the Week Scheduled, Date Certain “Y.” • 1112: new report created weekly showing such schools

  28. Improving Data Quality: Class Size Reports F70465 – Schools found on the Master School ID list, but not the Class Average Table F70466 - Numerator and Denominators for all schools (including Charter and DJJ) found on Class Average Table (ASCII version in process) • F70588 – F70466 in File Format • Use data in this report to determine charter overage: • Total Students • Total Clases • Average = a/b • Students Over = a – (b*Grade Group Max)

  29. More Class Size Reports F70408 - Class Average Report - By school/district (includes Charter and DJJ Schools) • F70587 - F70408 in File Format • Use for Charter Compliance F70412 - Class Size Report, Grades PK-3, Based on Class Average Table (includes Charter and DJJ Schools) • F70424 - F70412 in File Format F70413 - Class Size Report, Grades 4-8, Based on Class Average Table (includes Charter and DJJ Schools) • F70425 - F70413 in File Format F70414 - Class Size Report, Grades 9-12, Based on Class Average Table (includes Charter and DJJ Schools) • F70426 - F70414 in File Format

  30. Class Size Reports, cont. F70415 - Class Size Report, District Summary, Based on Class Average Table (includes Charter and DJJ Schools) Revised in 2010 to include: Adjusted Students Over the Max, Average Class FTE, Class FTE Over the Max • F70615 - F70415 in File Format F71167 – Same data as shown in F70415 except Only Traditional Classes Over the Max • F71167 - F71168 in File Format

  31. Class Size Appeals,Appeal Reasons Districts/schools are not limited to a specific type of appeal reason, but the most common appeal reason is data reporting error. Two parts to each data reporting error for each class: • Independent evidence (e.g., student/teacher schedules, etc.) for correct data during 2 survey week. • Manually correcting the data in the new web tool:

  32. 1213 New Web Tool for Fixing Data Reporting Errors Users: • District with at least one traditional school out of compliance • Non-compliant charter schools Data in the tool will be class-level (i.e., F70415 data)

  33. 1213 Appeals Web Tool, cont. Users will be able to correct data reporting errors in 3 new blank columns appended to each class record: • Selecting from drop-down, correction type: • Data reporting Error • Other • Entering a single numeric value (or opting to leave blank) • Entering an explanation in a text box (max characters TBD) A change in any item, 1-3, requires a change in the other 2 items.

  34. 1213 Appeals Web Tool, cont. There will also be the option of adding an entirely new record (class). Web Tool functionality • Sort by clicking column headers • Export the file to Excel Appeals still require supporting information, e.g., copies of teacher/student schedules, etc.

  35. Online Web Tool Login page: http://doeweb-prd.doe.state.fl.us/EDS/classsize/index.cfm • Select School Year and Survey • All schools in your district are provided in a drop down menu • For each school, you will see a list of every FISH, Term, Period combination. Main Course, Core Course, and Main Grade are displayed • For each FISH/Term/Period combination, Course, Section, Facility Type, and whether the course is Excluded is displayed • For each Course taught in the FISH/Term/Period, Teacher, Scheduling Method and # of Students by Grade is displayed

  36. Questions? Submit Questions to sean.millard@fldoe.org Or call (850) 245-0400

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