May 22, 2014

1. How to Prepare for State Architect & Engineering Services and Upcoming Construction ProjectsHow Architects and Engineers Get Business with the State May 22, 2014

2. Engineering and Architectural Services • Design and Construction Project Management • Energy Performance Contracting • We serve a number of major state agencies: - Community & Technical Colleges - 34 campuses - Department of Corrections - Department of Social and Health Services - Department of Veterans Affairs - Washington State Patrol - Department of Enterprise Services - Approximately 20 additional small agencies

3. Volume of Work Workload for the 15-17 Biennium is expected to be: • More than $500 million in work • Approximately 300 projects • Capital Budget not yet finalized

4. Hiring Design FirmsSelection Options Reference file: Fees $150,000 or below Advertised Fees greater than $150,000 On-Call/Campus Architects

5. Hiring Design FirmsReference File Central electronic file of design firms submitted on Modified Federal Form 330 Used by DES and other government organizations

6. Hiring Design FirmsReference File Factors used to select potential candidate firms: Geographic Proximity (County) Type of firm Specific type of project

7. Hiring Design FirmsReference File Example: Project Gym Renovation at South Puget Sound Community College County : Thurston code 34 Discipline : Architect code 01 Type of project: Education Facilities code 029 and/or Gyms code 030

8. Hiring Design FirmsReference File Typical scoring criteria: Qualifications of Key Personnel Relevant Experience Previous Performance

9. Hiring Design FirmsReference File Selection Panel DES Project Manager Client Agency Representative 3rd Member Chosen by PM & Client

10. Hiring Design Firms Advertised Selections Design fees greater than $150,000 Advertisement contains submittal requirements and Phase 1 scoring requirements. Presubmittal conference Shortlisted (typically 3) firms interviewed

11. Hiring Design Firms Advertised Selections Selection Panel – 5 Person selection panel DES Project Manager DES Panel Member #2 (Another DES PM) Client Agency Member #1 Client Agency Member #2 Private Sector Architect or Engineer – not competing for the work

12. Hiring Design FirmsHelpful Hints Apply for the A/E Reference file Watch for advertisements on website & DJC Attend the pre-submittal conference Talk to the DES Project Manager Talk to the Client Agencies Sign up to be a private sector panel member

13. Hiring Design FirmsHelpful Hints (cont.) Pay attention to the selection criteria Be concise in your submittal Avoid including irrelevant information in the submittal Pay attention to administrative details – Maximum number of pages, submittal deadline, location etc

14. Hiring Design Firms Outreach and Inclusion Plans for new businesses, small businesses, veteran businesses, and MWBE’s • Approach for reaching out to, and utilizing diverse business enterprises. •  Work with the Office of Minority and Women Business Enterprises. •  Outcomes of your outreach efforts on previous projects. •  Work in mentoring other firms.

15. Resource Info for A/Es DES Website: WWW.DES.WA.GOV Construction and Public Works www.des.wa.gov/services/facilities/Construction/Pages/default.aspx Projects Advertised for Consultant Selection http://www.des.wa.gov/services/facilities/Construction/Consultants/Pages/EASCurrentProjects.aspx Join the Architect/Engineer Reference File Pool http://www.des.wa.gov/services/facilities/Construction/Consultants/Pages/EASReferenceFile.aspx Upcoming Projects List http://www.des.wa.gov/services/facilities/Construction/Consultants/Pages/EASUpcomingProjects.aspx

16. Questions? Contact Dwayne Harkness 360-407-9339 dwayne.harkness@des.wa.gov & Nancy Deakins 360-407-9333 nancy.deakins@des.wa.gov Thank You