ClubRunner Website Capabilities

1. ClubRunner Website Capabilities Presentation for District 5790 District Assembly April 16, 2016

2. Presentation Goals • Encourage all district clubs to automate club communication and administration functions via some type of internet management tool • Encourage all clubs to fully utilize the ClubRunner Tool • Full Administration and Website • Clubrunner lite for Admin functions only • Review current status of utilization of ClubRunner among the 68 District 5790 Clubs • Provide overview of ClubRunner Capabilities • Web Page • Club Administration • Integration of data management to and from RI, District 5790 and each club • Cost of ClubRunner to clubs • Basic criteria for Websites - Ben

3. Why do you need one?

4. Public Image The Internet is a resource for your communities non Rotarians to: • Learn about Rotary • Learn about your Club • Learn about your Service Projects • Learn about your fund raisers • See your members having fun and enjoying fellowship • Websites are easily linked to Social Media and Community Newspapers • Find out about scheduled speakers • Purchase tickets for your events • More…

5. Automates club communication and Administration • The Internet and related computers and mobile devices are Tool to: • Improve club communication • With committee members • Newsletters • Member e-mail functions • Drive publicity for club fund raisers and projects • Promotion • Advertising • Social Media Push • Club administration • Membership records • Attendance Records • A single place to maintain club records • Member Invoicing • One source data entry for membership and leadership information sharing with the district and Rotary International

6. Club Internet presence is criteria one of the criteria for Club Recognition Awards • Presidential Citation • Up-to-date -club website and/or social media • District Awards • Public Image • Does your club have an up-to-date website (give the address in the Comments section below) including: * • Current Rotary Logo and Theme • Calendar of Club Events • Meeting Location with Day and Time • Membership Requirements and Forms • Speaker List • Rotary Stories (local, district and/or international) • Does your club website include an up-to-date list of Board members? * • Does your club website promote Rotary values through stories and postings? * • Does your club have an active Public Relations, Public Image, and/or Marketing Committee that keeps your "Brand" in local media or social media? * • Does all your club communication and publications use the current Rotary Logo from Rotary.org? * • Does your club have a social media presence (give links in the Comments section below)? * • Does your club use its website and social media accounts to promote Rotary and club events? * • Does your club publish a newsletter or bulletin at least monthly and distribute it to members and interested community contacts? *

7. District Awards Continued • Club Service • Have 50% of your club members registered with My Rotary? * • Is your club up-to-date with Club Central? • Is your club up-to-date in reporting attendance to the District? • Are all member profiles up-to-date in Club Runner?

8. ClubRunner Tool in use by District 5790 and its Clubs

9. Present Status of Clubrunner among District 5790 Rotary Clubs

10. Clubs with Synchronized Club Data

11. ClubRunner Capabilities • Club Administration • Member profile management – if synchronized changes to club website automatically update RI and District 5790 data bases • New member entry • Member termination • Current member status & address changes • Management of Club Board of Directors and Committee membership • Attendance Management • Weekly meeting attendance recording • Make-up recording • YTD Attendance Statistics • Automated monthly club attendance report • Club Duty List Management • Including schedules for Rotary & Foundation Moment Presenter

12. Without an administrative tool, club secretary’s and members doing a lot of duplicate work Without an effective website, Club Members and Community Members are uninformed Cost of not using ClubRunner

13. CR Capabilities continued • Club Event Management • Event Registration • Event Payment • Automated communication • Volunteer Management • Capable of being set-up by task – Rotary volunteers part of base package. External volunteers management can be purchased • Automated communication and reminders with volunteers

14. CR Capabilities continued • Group e-mail management • All club members • By committee • With event attendees and volunteers that have registered for an event • Management of Speakers • Management of updated Club Directory • Management of Club Documents including Bi-Laws, Board Meeting Minutes etc. • Management of Member dues, invoices and payments

15. CR Capabilities • Club Bulletin preparation and publishing • Uses common database with website so stories and news articles can be shared • Coming events and speakers automatically posted • District events can be posted • Once published and sent to members, the bulletin includes a list of that members commitments • Can be linked to Social Media sites such as Twitter • Stories and Articles can be achieved for future

16. CR Capabilities continued • Website Management • Website can be designed and maintained with minimal website management experience • Publicize events and fund raisers • Capable of electronic payment • Automatically communicates with purchaser • Create your own stories and news reports. And, publish articles available via RI • Ability to sell Website, Site Page and Bulletin Sponsorship Ads to help fund cost of website

17. ClubRunner Changes • Convert to version 3.0 • Website Appearance and Organization • E-Bulletin Appearance and Organization • Volunteer Management Module added • Task based • Max 5 volunteer events at a time • Can purchase extra for additional events or if you need ability to manage non Rotary Volunteers • Group E-mail • Maximum annual e-mails based upon size of club Additional available at additional cost

18. 2014 Cost of ClubRunner • Based upon size of club • < 20 members - $276/yr full, $204/yr lite • 21 to 30 members - $348/yr full, $276/yr lite • 31 to 40 members - $420/yr full, $360/yr lite • 41 to 50 members - $480/yr full, $420/yr lite • 51 to 80 members - $552/yr full, $612/yr lite • 81 to 120 members - $696/yr full, $600/yr lite • 121 to 200 members - $828/yr full, $720 lite • 201 to 300 members - $1104/yr full, $960 lite • 301 to 500 members - $1,380/yr full, $1200 lite • If you are not currently on CR there is a $199 set-up fee • Clubs can use the districts website to report membership changes and attendance without cost to the club • Saves multiple points of data entry (RI & District) but club would need to maintain its own data management process • Clubs must synchronize their data with RI

19. ClubRunner Mobil App (CR) The CR Mobil app is a great way to communicate with fellow club members while on the go (phone, text & e-mail) Updated version in trial stages – release is soon

20. Questions???? Several Tutorials are available on the ClubRunner Website Call webmaster at 214-222-4141 Call ClubRunner support at 877-469-2583

21. Here to help

22. Sample Volunteer Screen

23. Data Integration Screen

24. RI Data Integration

25. Connect & Compare Screen

26. Membership Screen

27. Add a New Member Screen

28. Add Member Screen bottom

29. Monthly Attendance Screen

30. Attendance Screen

31. Make-Up Screen

32. New Member Blue Badge Screen

33. Sample Club Documents Screen

34. Sample Club Directory

35. Club e-mail Screen

36. Sample Website

37. Sample e-bulletin

38. Sample Member Commitment Reminder attached to e-bulletin

39. Admin Page Top

40. Admin Page Bottom

41. If all else fails…