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Scottish Government ePlanning Project

Scottish Government ePlanning Project. Will Hensman Clackmannanshire Council Project manager whensman@clacks.gov.uk. Introduction. What is the ePlanning Project? Project Workstreams Online Planning Applications & Appeals (OAA) Online access to Planning information (OPIS)

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Scottish Government ePlanning Project

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  1. Scottish GovernmentePlanning Project Will Hensman Clackmannanshire Council Project manager whensman@clacks.gov.uk

  2. Introduction • What is the ePlanning Project? • Project Workstreams • Online Planning Applications & Appeals (OAA) • Online access to Planning information (OPIS) • ePlanning Project Summary - Implications for your Company and your staff

  3. What is the ePlanning project? .….”drive efficiencies in the Planning system across the whole of Scotland by implementing technological solutions”.…. • Irreversibly move the Planning process from a predominantly paper to a primarily electronic process • Standardise application forms, communication methods, and internal processes between Councils and applicants/agents across Scotland • Make the Planning process more customer focused by providing more information, more quickly and easily, and in a convenient manner using modern technology

  4. Project Workstreams Online Applications & appeals (OAA) Submit a Planning Application online Online Planning Information System (OPIS) View Planning Application information online & make comments Online Local Plans (OLP) View Local Plan information & make representations online eConsultations Get views/comments from Statutory Consultees electronically Expert Systems Series of Q&A’s on “Do I need Planning Permission?” We will talk about OAA & OPIS today

  5. Online Application & Appeals (OAA) • Single website/portal for all Planning Application submissions accessible from Clacksweb or the Scottish Government Website • Online forms wizard • Online standard forms • Online site/location plan creation, including annotation • Automatic calculation and payment of fees (cheque or credit card) • Attachment of all plans and drawings for an electronic submission to the Council • All communications between Council & applicant/agent done electronically wherever possible

  6. Home Page

  7. Create Account & login

  8. Create a New Proposal - Find Address

  9. Create a New Proposal - Name Proposal

  10. Create a New Proposal - Choose Forms

  11. Or use the Forms Wizard

  12. Proposal Summary

  13. Permission Checklist

  14. Create or attach Location/Site Plan

  15. Attach Documentation

  16. Payment

  17. Submit Application

  18. Summary - OAA • Secure login using username & password • Remembers your details for multiple applications so no need to re-enter info. • Save, edit & copy Application submissions during process & return later • View personal/Company Applications submitted or being submitted • Linked to Council’s address gazetteer for easy searching • Intelligent forms – it knows what details you need to fill in so less chance of an invalid application • Submit all drawings and location/site plans – No need for printing & posting, saving you time & money • Secure integrated payment method via Credit Card (or post a cheque if required)

  19. Summary - OAA All further correspondences, supplementary/amended drawings etc. can be submitted by email so speeds up the whole process Whole planning application process done electronically – NO PAPER FOR YOU TO PRINT OUT Business process implications for you/your company Timescale for go LIVE are Oct. 2008 However, we can receive ANY drawings, Communications or Correspondences electronically NOW via our own departmental email address development_services@clacks.gov.uk

  20. Online Planning Information System (OPIS) • Online access to all Planning Application information from one single point • Online Planning Application tracking system (e.g. check the status of your application, view historical applications etc.) • View drawings, correspondences, communications and details related to applications on-line • Comment on, object to, and make representation regardsing a Planning Application • Extension of existing system currently available on Clacksweb

  21. FK10 2AQ Search by postcode

  22. Select relevant application

  23. View forms, drawings and correspondences

  24. Summary - OPIS • All details pertaining to your Planning Application available online from your computer • Easily searchable by map, ref. number, address, date, status or applicant/agent • Check status of your Planning Application during the planning process • Check other Planning Applications on same site or by same applicant/agent • Check historic Planning Applications to determine relevance/similarity • Comment on, make representation regarding, or object to a current application online

  25. Summary - OPIS Reduces the need for you to phone planning staff or visit our offices saving time & money Most of this functionality is available NOW on Clacksweb however, additional tools will go LIVE in Oct. 2008

  26. ePlanning Project - Summary • Move the Planning process away from a paper based one towards using modern technology • Nothing fundamentally new - Just like booking car insurance, a holiday or doing online banking • Will save time and money by streamlining the Planning Application submission process & making Planning Information available online • Radically changes your business processes • Radically changes the way you interact with Clackmannanshire Council • Timescales • OAA from October 2008 • OPIS from NOW (additional functionality from October 2008)

  27. QUESTIONS?

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