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Writing on deadline

Writing on deadline. Be on-time. If a publication is going to be distributed on time, deadlines must be met by each person on the staff. Be on-time. If even one staff member fails to make a deadline, the whole production schedule will be thrown off. Be on-time.

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Writing on deadline

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  1. Writing on deadline

  2. Be on-time If a publication is going to be distributed on time, deadlines must be met by each person on the staff.

  3. Be on-time If even one staff member fails to make a deadline, the whole production schedule will be thrown off.

  4. Be on-time If a reporter fails to make a deadline, then the person doing layout for the page on which that story is to appear will be late getting the page done.

  5. Be on-time When the design editor is late – the section editor, copy editor, assistant editor and editor-in-chief will be late getting their jobs done.

  6. Be on-time Printers generally run on a tight schedule, and if the publication is not received on time, they will move it to the back of the line and print the publications of those who got theirs to press on time.

  7. Production schedule The editor and assistant editor of the paper will provide each staff member with a production calendar. Working backwards from the distribution date, the editors will determine when each item to appear in that issue must be turned in, completed, in order for the publication to be printed on time.

  8. Production schedule Meeting deadlines is your responsibility as a staff member. The following are some tips to help you meet each deadline.

  9. Production Schedule Keep your deadline calendar with you so that you will be reminded when something is due.

  10. Reporters

  11. Reporters Begin working on your story immediately. As soon as you get your assignment, start scheduling interviews and researching the background information for the story.

  12. Reporters Organize your notes immediately after your interviews are completed.

  13. Reporters Sort through the information and determine how you can best tell this story.

  14. Reporters Select your opening and closing quotes, write your lead and fill in the body of the story by alternating quotes and transitions. This is the rough draft.

  15. Reporters Submit your story to your section editor as soon as your rough draft is completed. You do not have to wait until the deadline to do this. The sooner you do it, the faster you can work on your revisions and get to the final, publishable version.

  16. Reporters After each editor has checked your copy, make the needed revisions immediately while the needed changes are on your mind. After running it through the spell checker and editing it for style and grammar, save your final story.

  17. Reporters Now your story is ready to be placed on the page by the page editor.

  18. Section editors

  19. As soon as you know which page you will be creating for the paper, get the page ready: • Duplicate the template • Make sure everything on the page is current

  20. Editors When the final copy of the story for your page is completed, immediately begin placing it on the page.

  21. Editors You do not have to wait until just before the deadline to do this. Work with the reporter and photographer and artist to find out what sidebars, photographs or artwork is available or needs to be obtained.

  22. Editors Give the photographer or artist enough time to get the job done for you.

  23. Editors When everything is placed on your page, check it over. Run the stories, headlines and captions through spellchecker.

  24. Editors Double check headlines to make sure they reflect what the story is about and do not have repetition of key words.

  25. Editors Double check captions for accuracy.

  26. Editors Make sure your font styles are correct for each part of the page.

  27. Editors Make sure you have placed bylines, photo credits and page creation credits properly.

  28. Editors Finally, run a page proof so that you can check everything again on paper.

  29. Editors After checking the page proof for accuracy, make any needed corrections on the computer and print out another copy to give to the editor-in-chief and adviser to check over.

  30. Editors Make any needed corrections and print your final page.

  31. Editor Encourage your staff members to keep going when you see they are getting frustrated. Help them if you see they need help.

  32. Editor You know when you need something. Make sure you get it.

  33. Editor You are the leader of the publication. Honor that role by setting the example. Strive to finish your assignments early so that you can work with newer staff members if they need help.

  34. All staffers

  35. All staffers Download pictures from the digital camera immediately and erase the pictures from the camera. Make sure to take out the batteries and put them in the charger when you are through with the camera so that they will be ready for the next person.

  36. All staffers If you are working on more than one assignment, give priority to anything which might affect someone else’s deadline.

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