MPA Organizational Development Workshop

1. <Punta Marine Sanctuary> San Francisco, Southern Leyte 16 February 2011 MPA Organizational Development Workshop

2. Pag-ampo (Prayer) National anthem Welcome remarks Pagpaila-ila (ngalan, posisyon) (Introductions) Pagpahalunasamgagidahum (kaugalingon, facilitator, workshop (Expectations check) Programasa workshop (Workshop program) Welcome and Introductions

3. Mahibaw-an angmgakakusogugmgaaspetongkinahanglantrabahoonsapagdumalasa MPA (Identify strengths and areas needing work in the management of the MPA). Mahibawa-an angmgahinungdanniini(identify factors that could explain these) Maghimougtahasparasa TWG (Formulate Mission statements for the TWG) Imugnaangpapelugresponsibilidadsa TWG (Define the roles and responsibilities of the TWG) Makahimoug action plan (Formulate an action plan for the TWG) Tumongsa Workshop (Objectives)

4. Cell phones on silent mode Usalang ka istoryasaplenaryo (One conversation at a time during plenary) Usa ka idea, usa ka card (one idea, one card) I-respetoangtananngaideya. Makasoltiangtanan (respect all ideas, every participant has an equal voice. Everyone can speak up and share an idea). I-park angmgalisudngaisyu (Place in parking lot knotty issues) Ibalikangmgagamit (Return supplies after using) Sugodsaoras, mahumansaoras (Start on time, finish on time). BalaudsaBalay (House Rules)

5. Plano parasaumaabot (planning for Improved organizational performance) Formulating a Vision and Mission statement Clarifying functions Action planning Workshop flow • Pag-analisasa • dagansaorganisasyson(analyzing past • organizational performance) • Kontekstosa Rare Pride Campaign • Minutes of TWG first meeting and organizational assessment • Factors explaining organizational strengths and areas needing work

6. Workshop flow

7. RARE Campaign project cycle Kininga workshop

8. Pag-analisasadagansaorganisasyon Tumong: • Mahibaw-an angkakusogugaspetongkinahanglantrabahoon. Proseso: • Introduction (2 minutes) • Presentasyonsa TWG (10 mins) • Presentasyonsapag-analisasadagansaorganisasyon (10 mins) • Small group Discussion (10 minutes) • Plenaryo (20 minutes) Session 1 [900 to 1000]

9. Representivegikan MPA Oversight Committee History sa Punta MPA Minutes of First TWG meeting Vision and mission statement of Hinunangan CLUP ELA of Hinunangan Provincial Plans that the MPA needs to consider Plans of NGOs/academe in the area TWG presentation

10. Pag-analisasa Dagan saOrganisasyon

11. Buotipasabot (Definitions) Organization = is a group of people intentionally organizedto accomplish an overall, common goal or set of goals Kapunungan – gruposamgatawo, ngagi-organisaparamakahimosaginusahanggustongkab-oton. Pag-analisasadagansaorganisasyon

12. Buotipasabot (Definitions) Agi/Dagan saorganisasyon (organizational performance) = pagsukod kung nakab-otangtumong (measures the degree to which an organization has achieved its goals (effectiveness) nanagagamitugtamangrecorsos (by using an acceptable outlay of resources)(efficiency) talisaiyangmalungtarongkatakus (in relation to its long-term viability (relevance). Pag-analisasadagansaorganisasyon

13. Definitions Performance indicators = quantifiable measurements, agreed beforehand, that reflect the critical success factors of an organization. They will differ depending on the organization Pag-analisasadagansaorganisasyon

14. Organizational performance

15. Organizational performance

16. Definitions Governance = the processes by which leaders are selected and how organizational policies are formulated and reviewed. Pangagamhanan = angmgaproseso kung diinangmganamunoginapili, ugangpagmugnasamgapolisiyaugpag-review niini. Pag-analisasadagansaorganisasyon

17. Para asaangpag-analisasadagansaorganisasyon • Mahibaw-an angmgakakusong (Identify strengths) • Learning to improve management Pag-analisaugdagansaorganisasyon

18. Small group discussion

19. Identify strengths and areas needing work in the operation of the group managing the MPA (Mahibaw-an angkakusogugaspektongkinahanglantrabahoon.) End of Session 1

20. Factors explaining organizational performance Session objective: • To identify the internal and external factors that could explain past operation of group managing the MPA Process: • Introduction (2 mins) • Small group discussion (30 mins) • Presentation and plenary discussion (20 mins) Session 2 [1000 to 1100]

21. TeoryasaPagbag-o

22. Modelosapagbag-o • Outputs • Changes in: • Knowledge • Skills • Attitude • Impact • Changes in: • People lives • Health of • The environ- • ment • Outcomes • Changes in: • Behavior • (individuals) • Practices • (organizations) • Inputs • People • Resources Will do Can do

23. Divide participants randomly into 4 groups (see groupings in next slide). Enumerate key strengths (met) and weaknesses (needs work) identified in session 1. Ask each group to identify factors that could explain strengths and weaknesses by writing these in metacards. Ask each group to post metacards on the huge template provided. Discuss results and explain this will feed into action planning Session 2: workshop instructions

24. Workshop 2

25. WORKSHOP 2

26. Workshop template

27. Plenary template for Session 2

28. Identify the internal and external factors that could explain past operation of group managing the MPA End of Session 2

29. Formulating the VMG Session objective: • To formulate a mission statement for the TWG Process: • Introduction (15 mins) • Small group discussion on mission statement (25 mins) • Plenary discussion on mission statement (25 minutes) • Plenary discussion on vision statement (25 mins) Session 3 [1100 to 130] w/ lunch break

30. Introduction to VMG

31. A vision without action is a daydream. Action without vision is a nightmare. [Japanese proverb]. Having a well-defined vision changes nothing if it is not lived and constantly communicated by the leaders and members of an organization. VMG

32. Vision = a vision is a short, succinct and inspiringstatement of what the organization intends to become or achieve at some point in the future. Its primary audience are the clients of the organization. Question: Where do we see the organization going in the future? VMG

33. A highly livable city nurtured by faith-inspired people. (City of Tagbilaran) Angsyudadnahataasangkalidadsapamuyongagimatutosamgatawo’ngdinasigsapagtoo. A prime eco-cultural tourism hub where God-loving people enjoy comfortable lives and shared responsibilities in an environmentally sustainable city that is progressive and equitable, propelled by responsive governance. (Tagbilaran City CRM vision) Vision

34. Mission = is a concise statement of the reason for being of an organization. It describes what the organization does. Its primary audience are the members of the organization. Question: Why does our organization exist? Eg. To produce outstanding financial returns by providing totally reliable, competitively superior, global, air-ground transportation of high-priority goods and documents that require rapid, time-certain delivery (Fedex) To improve, enhance and protect natural resources specifically forests in [place] region. [American Forest Congress} VMG

35. To promote Tagbilaran City as an eco-tourism site that showcases a sustainable coastal ecosystem through education and empowerment of the coastal communities and all stakeholders in the implementation of the CRM plan through socio-economic enhancement that balances environmental concerns with development. (Tagbilaran City CRM mission statement) Mission statement

36. Mosuportasa Management Committee sapinaagipaghimougpolisiya, pagpandayugplanosa MPA, pakiglambigitsamga NGO’s ug NGA’s alangsadugangpundoaronmapasabotangtanangkatawhansabenepisyosa MPA, makatukodug bag-ong MPA, mapasikadangmgakalihokansaplanosa MPA saHambonganaronmuasensoangkahimtangsakatawhantungodkaymanumbaliknaangkaabundasaisdaugnaamumahannaangkinaiyahaan. Mission statement – HambonganTwg

37. Goals = specific objectives that relate to specific time periods. Eg. To reduce illegal fishing activities by 80% of its 2000 levels in five years [CERD, Hinatuan Program]. VMG

38. No hard and fast rule, but some ideas: Mission statement creation First identify your organization’s “winning idea” (or core competence). This is the idea that will make your organization stand out and the reason why people in the community clients will come to you and not other organizations. Eg. Conservation education, enforcement of MPA laws Identify the key measures of your success. Eg. Reduction in fishing pressure, etc. Combine winning idea and success measures. Refine mission statement. VMG

39. Winning idea = law enforcement Success measures = 80% reduction in illegal fishing activities + educated community on importance of conservation Mission statement The primary organization in [municipality] that promotes conservation of coastal resources through education and law enforcement that aims to reduce illegal fishing activities by at least 80%. VMG

40. Define the group (ie a TWG that aims to establish a strong MC and will perform support functions afterwards) Divide participants into 2 groups. Ask first group to discuss “winning idea” (core competencies) of the TWG Ask second group to discuss success indicators. Discuss results in plenary and come up with a draft mission statement. Mission statement workshop guide

41. Vision statement creation Ask group to uncover the human value in their mission statement. Eg. conservation, sustainable livelihoods, active citizen participation Ask group to identify what you and your community value most about how your organization will achieve the mission. Combine mission and values. Refine the vision statement to make it inspiring to members and clients. VMG

42. Values: conservation, active citizen participation Mission statement = conservation through law enforcement and education Vision statement We envision a community of active citizens engaged in sustainable livelihoods and conservation of coastal resources. VMG

43. Workshop 3

44. Formulate a mission statement for the TWG End of session 3

45. Defining functions of the TWG Session objective: • To define the functions of the TWG. Process: • Introduction of basic management functions (15 mins) • Plenary discussion and agreements (45 mins) Session 4 [130 to 230]

46. Five basic management functions

47. Planning – ongoing process of developing the organization’s mission and objectives and how they will be accomplished Organizing – establishing the internal structure of the organization. Staffing – ensuring that all positions in the organization are filled with qualified people Directing - influencing people's behavior through motivation, communication, group dynamics, leadership and discipline Controlling -  four-step process of establishing performance standards based on the objectives, measuring and reporting actual performance, comparing the two, and taking corrective or preventive action as necessary Five basic management functions

48. Divide participants into 4, by enrolment (ie based on basic TWG functions) Ask each group to review functions of their TWG if these have been identified in the past. Building on the functions reviewed in 2 above, ask each group to identify 3+/- specific functions relevant to their MPA under each of the basic TWG functions. Ask them to write in metacards. Discuss the results in plenary. Session 4: workshop instructions

49. Policy formulation Crafting of MPA management plan, overseeing and review of its implementation Resource generation Networking Others TWG basic functions

50. Workshop 4