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OptiMIS Stakeholder meeting

OptiMIS Stakeholder meeting. OptiMIS Team October , 20 13. Agenda. What is OptiMIS? OptiMIS status overview Subsystems status review: MDS HCMS PPRMS FMS PerMS PPMc Q&A. Scope - Current System/Tool to OptiMIS Mapping. . .ppt (Static) . xls (pivots etc…). Reporting. .

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OptiMIS Stakeholder meeting

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  1. OptiMISStakeholder meeting OptiMIS Team October, 2013

  2. Agenda • What is OptiMIS? • OptiMIS status overview • Subsystems status review: • MDS • HCMS • PPRMS • FMS • PerMS • PPMc • Q&A

  3. Scope - Current System/Tool to OptiMIS Mapping  .ppt (Static) .xls (pivots etc…) Reporting  Replacement of SharePoint and MSFT Based Tracking, Reporting Tools in an “Interlocked” environment

  4. High Level Solution– E2E GBS OptiMIS – Internal Solutions Intranet Web Applications Report Store Collect GBS Managed Developed 1 Data Extract, Transform and Load Business Data Repository 3 Manual/Auto Load Query Results 5 ~1,000 Users Enterprise Data Warehouse 4 Web Server - User Interface 2 “Available GBS Data” IT Managed Infrastructure Two processes for Data Collection. Extract and load current SharePoint, Excel based data 2. Create a GUI for data entry and maintenance – Web Server Business Owned Data and EDW 3. Server Space, for GBS ‘BDR’ and Master Data and Fact Tables 4. Feed Associated “GBS” Data from EDW (Finance/Polaris) when/where available Intelligent Reporting 5. HP Enterprise Data and Business Intelligence Solution procured from 3rd Party. Ad-hoc, Canned and Scalable BI Reporting Platform via QlikView

  5. Program Status Accomplishments HCMS Roads show and training sessions – feedback collected and some gaps identified HCMS handbook for hiring managers released (Business Planning Team) Included Location Strategy in HCMS MDS parallel system to prepare FY14 data in place Increased awareness of OptiMIS within GBS – stakeholder session with 160 people on the line Significant discount negotiated for PPM licenses (40%) 3 new contractors started MDS R4 R2 R3 FY14 HCMS R3 R4Digitized Org R2a (applying feedback) R2 On Hold PPRMS R3: PRIME, VAS, WFMS, TypeB R2: ETT, QUAD Key Issues and Risks PPM Leadership Team approval still pending GBS reorganization - new Steering Committee required FMS R1 R2 (Access) On Hold PerMS R1 PPMc Due Diligence Today *See notes for Scope of Systems (GBS current systems)

  6. Master Data System This database of Cost Location mapping information is the single reference point for reporting related to new opportunities, efficiencies, requisition management, HC recon, billing, budget, performance or any other Cost Location centered reporting. In addition, MDS enables data rollup to other dimensions i.e.  regional ( L3/L4/L5 etc.) , NOM Process (Clusters/Sub Cluster etc.), client (contract/BU etc.) and other GBS specific master data elements. YTP Started On Going Delivered

  7. Human Capital Management System The one and onlysourcefor GBS Human Capital (HC) tracking and reporting. The HCMS sub system in OptiMIS will feature linkage, relationships and the tracking of Opportunity to Source to Hire to Retire for incoming growth and outgoing terminations/internal moves. The system also interlocks the Requisition Details with the Human Capital via a load of Taleo Requisition data. The last key component to the HCMS foundation and data set is the use of GHRMS (Blue Book) results that are also loaded into the HCMS. • Digitized Org Structure (Define) On Going Delivered YTP Started

  8. HCMS Handbook For hiring managers

  9. Project Program & Resource Mgt System - Scope Providing a single platform to cater the Program/Project tracking needs of GBS. PPRMS being linked to MDS, all the tools coming under PPRMS will have a common Master Data system ( Tower, Contract, Process,L3 etc.) Enables migration of • Release 1 – July/August – Almost LIVE! • Release 2 – Oct • Release 3 – FY14 ITPOR PORTT On Hold ETT QUAD PRIME WFMS TypeB Reporting VAS

  10. Project Program & Resource Mgt System - Status Key Issues and Risks Resource gap (1 developer) Deployment of PPMc by GBS ITPOA Go-Live Effectiveness Go-Live On Hold Focus on PPM due duligence Release 1 ITPOR, PORTT Coding ITPORUser Acceptance Test Effectiveness UAT ITPOA Migration PORTT Migration Accomplishments Release 1 coding completed Release 2ETT, QUAD Develop Develop Release 3PRIME, Transition, VAS Today *See notes for Scope of Systems (GBS current systems)

  11. Project & Portfolio Management Center Providing a single platform to cater the Program/Project tracking needs of GBS by implementing HP Project & Portfolio Management Center (Software-as-a-Service) • ` Pilot VAS Projects Prep Phase 1 All other projects Awaiting GBS Leadership approval

  12. Financial Management System - Scope GBS Finance supporting organization needs and requires a System that is linked with all other GBS Systems in OptiMIS to accurately and efficiently maintain budget, flash and actual results against GBS. The Financial Mgmt System is primarily used by the GBS Finance Organization, however future plans will call for access and views, narratives and input for L3 Mgrs, Direct Reports and ability to view daily spend reports across the organization. • Outstanding Release 1 – QlikView only Release 2 – MS access + QV Release 3 – Web

  13. Financial Management System -Status Accomplishments Daily Spend Report loaded and working properly in QlikView Integration Server Structure of report designed; finalizing loads of MDS and Actuals to data tables for testing report of GBS Financial Summary (aka WD9) Go-Live FMS R1 (QlikView DailySpend) UAT Go-Live R2 (Flash/Budget GUI and GBS Summary) Parallel Rpts Key Issues and Risks FMS: refresh of Data in Integration required new SQL Stmts and load procedure for incremental load of Daily Data. – in Testing Now. Delayed Go-Live by 2 weeks. GUI UAT Today *See notes for Scope of Systems (GBS current systems)

  14. Performance Management System - Scope PerMS catalogsand allowsthe addition, deletion and modification of Performance Measurement/Metrics. The system will focus initially on the Volume and Operational (SLA) Key Performance Indicators, but will also expand to collect and assign Financial Results (Cost) per transaction (CPT), Business Metrics and Process Metric data/results. The future of the PerMS OptiMIS sub system will facilitate the categorization of other Types of Metrics including all other GBS Metrics, e.g. Effectiveness, Efficiencies, VAS, HC Growth, Financial and others. • Outstanding Release 1 On Hold Release 2

  15. Performance Management System -Status • Accomplishments • Design, Development of System has been put on hold • Expect re-initialization of System work mid to end of October Release 1 KPI/Metric/Volume upload – Linkage with PMT Requirements Jun12th PMT Data Feed Set-up On Hold Prototype Revisions to Final Development DB & User Interface Key Issues and Risks ‘Prioritization’ – PerMs to be re-initialized post priority work on HCMS/MDS USER TESTING Training Go Live MTP – Oct 30th Migration Of Existing Data We are here… Today

  16. Where to find out more? • OptiMIS Website • Other: • Project Lifecycle • Governance Model to out email announcements follow us on One HP

  17. Q&A

  18. Communication Plan Recurring meetings

  19. Communication Plan Emails / OneHP / Website

  20. Iterative and incremental Release Cycle Model Release 1 Release 2 Release 3

  21. Internal Solutions Team

  22. We follow a modified 5D UPIM Approach Deliverable based Approached, each phase with a Toll-Gate (Phase Milestone) Manage & Control Organization and All Solutions Assess & Consult by Solution Design to Warranty by Solution Support Model By Solution Type Discover Define Design Develop Deliver Existing - Enhance 2 1 New Solution Solution Development Solution Optimization To-Be Process Flow Opportunity Charter Data Migration* Opportunity Benefits and Charter Signed Off Security Process* Process Training Business Case* Use Cases As-Is Process Flow* Prototype & Design Approved On-Going Support Model Functional Testing and UAT Signoff Requirements & Project Mgmt Plan Signed Off Solution Training Testing Plan Proto-Typing As-Is Data Flow* User Stories (Requirements) Training and Move to Production Signed Off Communication Data Model Why – Why Analysis Test Scenarios Proposed Solutions* Governance Process Model* Solution Test Project & Resource Mgmt Plan Security Model* Process Training Assets Prioritization & Balancing Process Solution Training Assets Cost Benefit Analysis* (*) = Optional depending on “New or Existing Solution” INTERNAL SOLUTIONS BUSINESS PARTNER

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