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SECTION 2 SKILLS Formatting Characters and Paragraphs

SECTION 2 SKILLS Formatting Characters and Paragraphs. 2.1 Apply Fonts and Font Effects 2.2 Use the Font Dialog Box 2.2 Use Format Painter 2.2 Repeat a Command 2.3 Align Text 2.3 Indent Text CHECKPOINT 1 2.4 Change Line Spacing 2.4 Change Paragraph Spacing 2.5 Reveal Formatting

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SECTION 2 SKILLS Formatting Characters and Paragraphs

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  1. SECTION 2 SKILLSFormatting Characters and Paragraphs 2.1 Apply Fonts and Font Effects 2.2 Use the Font Dialog Box 2.2 Use Format Painter 2.2 Repeat a Command 2.3 Align Text 2.3 Indent Text CHECKPOINT 1 2.4 Change Line Spacing 2.4 Change Paragraph Spacing 2.5 Reveal Formatting 2.5 Find and Replace Formatting 2.6Insert Bullets and Numbering 2.7 Insert Symbols and Special Characters CHECKPOINT 2 2.8 Set Tabs 2.9 Set Tabs with Leaders 2.10 Add Borders to Text 2.10 Add Shading to Text 2.11 Apply Styles 2.11 Apply Style Sets 2.11 Apply Themes 2.11 Format Style Sets and Themes CHECKPOINT 3

  2. Apply Fonts and Font Effects • Use buttons in the Font group on the HOME tab to apply character formatting to selected text. Font group

  3. Apply Fonts and Font Effects…continued • The Mini toolbar displays above selected text. The toolbar disappears when you move the mouse pointer away from it. Mini toolbar

  4. Apply Fonts and Font Effects…continued To change the font using the Font button on the HOME tab: • Select the desired text. • Click the Font button arrow in the Font group. • Hover the mouse pointer over various types and notice how the selected text reflects the selected font. • Scroll down the gallery and then click the desired font. • Deselect the text by clicking anywhere in the document. Font button arrow

  5. Use the Font Dialog Box To use the Font dialog box: • Click the Font group dialog box launcher. • Choose the desired font or click the desired effect check box in the Font dialog box. • Click OK. Font group dialog box launcher Font dialog box

  6. Font Keyboard Shortcuts

  7. Use Format Painter To use the Format Painter: • Apply formatting to text. • Double-click the Format Painter button. • Select or click the text to format. • Click the Format Painter button to turn it off. Format Painter button

  8. Repeat a Command • If you apply formatting to text in a document and then want to apply the same formatting to other text, use the Repeat command. • Repeat a command by pressing the F4 function key.

  9. Align Text • Change paragraph alignment with buttons in the Paragraph group on the HOME tab. alignment buttons

  10. Align Text…continued

  11. Indent Text • You can indent the first line of text in a paragraph, indent all lines of text in a paragraph, and indent the second and subsequent lines of a paragraph (called a hanging indent) using markers on the horizontal ruler. Ruler Indent Markers Right Indent First Line Indent Left Indent Hanging Indent

  12. Indent Text…continued To indent the first line of a paragraph using the horizontal ruler: • Position the mouse pointer on the First Line Indent marker on the horizontal ruler. • Hold down the left mouse button. • Drag the marker on the ruler. First Line Indent marker

  13. Indent Text…continued To apply a right indent using the horizontal ruler: • Position the mouse pointer on the Right Indent marker on the horizontal ruler. • Hold down the left mouse button. • Drag the marker on the ruler. Right Indent marker

  14. Indent Text…continued To indent text using the buttons in the Paragraph group on the HOME tab: • Click anywhere in the paragraph. • Click the HOME tab. • Click the desired indent buttons. To indent text using the buttons in the Paragraph group on the PAGE LAYOUT tab: • Click anywhere in the paragraph. • Click the PAGE LAYOUT tab. • Click in the desired indent box. • Type the measurement. Decrease Indent Increase Indent Indent Left Indent Right

  15. Indent Text…continued Paragraph group dialog box launcher To indent text using options at the Paragraph dialog box: • Click anywhere in the paragraph. • Click the Paragraph group dialog box launcher. • Click the Indents and Spacing tab. • Type the desired measurement in the Left and/or Right measurement box. • Click the down-pointing arrow at the right side of the Special list box. • Click the desired setting. • Click OK. indent options

  16. Indent Text…continued

  17. CHECKPOINT 1 • Use buttons in this group on the HOME tab to apply character formatting to text. • Clipboard • Font • Paragraph • Styles • This is the default paragraph alignment. • Left • Right • Center • Justify Answer Answer Next Question Next Question • Microsoft Word has taken some commonly used commands and placed them on this. • Mini toolbar • Standard toolbar • Easy toolbar • Quick toolbar • This feature indents the second and subsequent lines of a paragraph. • First Line Indent • Right Indent • Left Indent • Hanging Indent Answer Answer Next Question Next Slide

  18. Change Line Spacing Line and Paragraph Spacing button To change line spacing using the Line and Paragraph Spacing button: • Click anywhere in the paragraph. • Click the HOME tab. • Click the Line and Paragraph Spacing button in the Paragraph group. • Click the desired measurement from the drop-down list. line spacing options

  19. Change Line Spacing…continued To change line spacing using the Paragraph dialog box: • Click anywhere in the paragraph. • Click the HOME tab. • Click the Paragraph group dialog box launcher. • Click the Indents and Spacing tab. • Click the down-pointing arrow at the right side of the Line spacing option. • Select a spacing choice from the list. • Type a measurement in the At text box. • Click OK. Paragraph group dialog box launcher Line spacing options

  20. Change Line Spacing…continued

  21. Change Paragraph Spacing To change paragraph spacing using the Line and Paragraph Spacing button: • Click anywhere in the paragraph. • Click the HOME tab. • Click the Line and Paragraph Spacing button in the Paragraph group. • Click the desired option from the drop-down list. Line and Paragraph Spacing button Before and After options

  22. Change Paragraph Spacing…continued To change paragraph spacing using the buttons in the Paragraph group on the PAGE LAYOUT tab: • Click anywhere in the paragraph. • Click the PAGE LAYOUT tab. • Click in the desired spacing box. • Click the appropriate arrow at the right side of the desired measurement box. Spacing Before Spacing After

  23. Change Paragraph Spacing…continued Paragraph group dialog box launcher To change paragraph spacing using the Paragraph dialog box: • Click anywhere in the paragraph. • Click the HOME tab. • Click the Paragraph group dialog box launcher. • Click the Indents and Spacing tab. • Type a measurement in the Before and/or After measurement box. • Click OK. Spacing Before Spacing After

  24. Reveal Formatting To reveal formatting: • Click in the desired text. • Press Shift + F1. • The Reveal Formatting task pane displays. Reveal Formatting task pane

  25. Find and Replace Formatting To find and replace formatting: • Position the insertion point at the beginning of the document. • Click the Replace button in the Editing group on the HOME tab. • Click the More button. • With the insertion point positioned in the Find what text box, click the Format button located at the bottom of the dialog box and then click the options to find the desired format. • Click OK. steps continued on next slide… select format to find

  26. Find and Replace Formatting…continued • With the insertion point positioned in the Replace with text box, click the Format button located at the bottom of the dialog box and then click the options for the desired replacement formats. • Click OK. • Click the Replace All button. • Click OK at the message telling you that the search of the document is complete and how many replacements were made. select format to replace

  27. Insert Bullets and Numbering To insert bullets: • Select the text. • Click the Bullets button in the Paragraph group on the HOME tab. Bullets button To insert numbers: • Select the text. • Click the Numbering button in the Paragraph group on the HOME tab. Numbering button

  28. Insert Bullets and Numbering…continued To replace the round bullet with a custom bullet: • Click the Bullets button arrow in the Paragraph group on the HOME tab. • Click Define New Bullet. • Click the down-pointing arrow at the right side of the Font list box in the Symbol dialog box and then select the desired font type. • Scroll through the symbol list and click the desired symbol. • Click the Insert button. • Click the Close button. Symbol dialog box

  29. Insert Bullets and Numbering…continued To apply multiple-level numbering to selected text: • Select the text. • Click the Multilevel List button in the Paragraph group on the HOME tab. • Click the desired option. Multilevel List button

  30. Insert Symbols and Special Characters To insert symbols: • Position the insertion point. • Click the INSERT tab. • Click the Symbol button in the Symbols group. • Click More Symbols. • Click the desired symbol. • Click the Insert button. • Click the Close button. Symbol dialog box

  31. Insert Symbols and Special Characters…continued To insert special characters: • Position the insertion point. • Click the INSERT tab. • Click the Symbol button in the Symbols group. • Click More Symbols. • Click the Special Characters tab. • Click the desired character. • Click the Insert button. • Click the Close button. Symbol dialog box

  32. CHECKPOINT 2 • This is the default line spacing setting. • 1 • 1.08 • 1.15 • 1.5 • Click this button at the Find and Replace dialog box to display additional options. • More • Less • Expand • Format Answer Answer Next Question Next Question • Press these keys to reveal formatting. • F1 • Alt + F1 • Ctrl + F1 • Shift + F1 • If a list of items is in a sequence, consider inserting these before each item. • dashes • periods • bullets • numbers Answer Answer Next Question Next Slide

  33. Set Tabs To set a tab on the horizontal ruler: • Click the Alignment button to display the desired alignment symbol. • Click on the horizontal ruler at the desired position. Alignment button desired position

  34. Set Tabs with Leaders To set tabs with leaders: • Click the Paragraph group dialog box launcher. • Click the Tabs button. • Type the tab measurement. • Click the desired alignment. • Click the desired leader. • Click Set. • Click OK. alignment options leader options

  35. Add Borders to Text Borders button To add a border to text using the Border button in the Paragraph group: Select the text. Click the HOME tab. Click the Border button arrow in the Paragraph group. Click the desired border at the drop-down list.

  36. Add Borders to Text…continued border options To add borders to text using the Borders and Shading dialog box: Select the text. Click the HOME tab. Click the Border button arrow in the Paragraph group. Click Borders and Shading. Choose the desired border. Click OK.

  37. Add Shading to Text Shading button To add shading to text using the Shading button in the Paragraph group: Select the text. Click the HOME tab. Click the Shading button arrow in the Paragraph group. Click the desired shade at the drop-down gallery.

  38. Add Shading to Text…continued shading options To add shading to text using the Borders and Shading dialog box: Select the text. Click the HOME tab. Click the Border button arrow in the Paragraph group. Click Borders and Shading. Click the Shading tab. Choose the desired options. Click OK.

  39. Add a Page Border To add a page border: • Click the HOME tab. • Click the Border button arrow in the Paragraph group. • Click Borders and Shading. • Click the Page Border tab. • Choose the desired options. • Click OK. page border options art options

  40. Apply Styles To apply a style: • Position the insertion point at the desired location. • Click the desired style in the Styles group or click the More button and then click the desired style. styles More button

  41. Apply Style Sets To apply a style set: • Click the DESIGN tab. • Click the desired style set in the Document Formatting group. style set options

  42. Apply Themes To apply a theme: • Click the DESIGN tab. • Click the Themes button. • Click the desired theme at the drop-down gallery. Themes button

  43. Formatting Style Sets and Themes change the font effects change the paragraph spacing change the fonts change the font colors

  44. CHECKPOINT 3 • What are the default tabs set? • every 0.1” • every 0.5” • every 1.0” • every 1.15” • The Borders and Shading button may be used to add what to a document? • text shading • text border • page border • all of the above Answer Answer Next Question Next Question • These can be added to a tab to help guide the reader’s eyes across the page. • leaders • pointers • dotters • guiders • Apply a theme with the Themes button in this group on the DESIGN tab. • Page Background • Document Formatting • Styles • Font Answer Answer Next Question Next Slide

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