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Public Works Resources

Public Works Resources. Learning Objectives. Describe the primary resources available to public works supervisors. Recognize the basic life cycle of resources. Recognize the role the supervisor plays in obtaining, maintaining and replacing resources. Be good stewards of resources.

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Public Works Resources

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  1. Public Works Resources

  2. Learning Objectives • Describe the primary resources available to public works supervisors. • Recognize the basic life cycle of resources. • Recognize the role the supervisor plays in obtaining, maintaining and replacing resources. • Be good stewards of resources.

  3. Basic Supervisor Role • Manage or supervise others to make sure work gets done. • Communicate & Coordinate • Be a good steward of resources

  4. Primary Resource • Agency Budget (Dollars that form the budget) • Taxes • Fees • Grant Funds • Interest Income

  5. What’s the Primary Resource for Public Works?

  6. It’s Not Duct Tape!

  7. Primary Public Works Resources • People (Predominate Public Works Resource) • Equipment • Commodities

  8. Basic Life Cycle for all Resources • Obtain/Acquire • Use/Maintain • End of Useful Life • Succession Planning for Employees • Replacement criteria for Equipment & Commodities

  9. People/Employees

  10. Obtaining/Acquiring Employees • Employees: Full Time or Part Time • Offers Greatest Flexibility for work Assignments • Strong Commitment for Quality Work • Contract: • Manpower Only • Manpower and Equipment • Full Scope of Project (manpower, equipment and commodities) • Good Option for one time Projects or Short duration Projects.

  11. Hiring Employees • Define the Job (Detailed Job Description) • Specify job duties • Specify required qualifications • Need Good Selection Process • Looking for someone who will be a good fit • Looking for a quality individual

  12. “The quality of a person’s life is in direct proportion to their commitment to excellence, regardless of their chosen field of endeavor.”Vince LombardyLegendary Green Bay Packers Coach

  13. Use/Maintain • Provide Training and Development • Employee Orientation • Specific Job Training • Safety Training • Career Development Training • Empower Employees (Empowerment Principles) • Assign Duties (Assign to the Right People) • Grant People the Authority to Do the Job • Develop the confidence and skills to make good decisions • Maximize their full potential. • Hold Employees Accountable

  14. Replace/Succession Planning • Be Prepared for Employee Turnover • Employees leave for Many Reasons • Have a Plan to Quickly Fill Open Positions

  15. Contracting • Hire Contractor • Give Notice to Proceed • Close Out Contract When Work is Completed

  16. Equipment

  17. Obtaining/Acquiring Equipment • Agency Owns Equipment • Item is Used Often • Specialized Equipment • Rent/Lease Equipment • Contract for Needed Equipment

  18. Purchasing Equipment • Research What’s Available to meet job requirements. • “Test Drive” When Possible. • Develop Specifications.

  19. Use/Maintain

  20. Replacement • Service Life • Technological Life

  21. Commodities

  22. Obtaining/Acquiring Commodities • Develop Specifications • Common Items • Keep in Inventory • Just in Time Purchasing • Special Items • Purchase as Needed • May Require Long Lead Times

  23. Use/Maintain • Follow Best Practices for Use. • Handle and Store Properly. • Track Usage.

  24. Replace • Follow Agency Guidelines for Material/Commodity Purchases.

  25. Now that we have identified the available resources, What’s next?

  26. As a Supervisor, you need to coordinate resources to get work done. To do this, a Supervisor: • Plans Work • Allocates Resources

  27. Plans Work – Who, What, When and Where • Who will do the work • What needs to be done • What are the priorities • When will the work be done • Where will we do the work?

  28. Planning Requires: • Gather and analyze information about the work and available resources • Talk with your Team • Decide on work details • Communicate Plan to all Team Members • Implement the Plan – Do the work • Allow flexibility for unforeseen circumstances.

  29. Allocates Resources • People • Equipment • Commodities

  30. The Bottom Line • Good Planning improves potential for success. • Planning is about efficiency and effectiveness. • Planning works because people make it work.

  31. What are Some Obstacles to Successful Sharing of Resources? • Lack of employee “buy-in” and commitment • Inability to trust others • Pressure of time

  32. SUMMARY, Q&A • Practice good stewardship of all resources. • Focus on the critical factors for each resource to achieve success. • Have fun, enjoy the process, celebrate your successes and learn from your mistakes. Questions?

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