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Process

Process. Approx Time Span. Comments. Start of Building Works Project. School contacts Diocesan Schools Surveyor. The DBE Measure 1991 places a legal requirement to obtain approval from the DBE to undertake capital building works.

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Process

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  1. Process Approx Time Span Comments Start of Building Works Project School contacts Diocesan Schools Surveyor The DBE Measure 1991 places a legal requirement to obtain approval from the DBE to undertake capital building works. Governing Body agreeextent of works and howto progress, with Diocesan Schools Surveyor 2 Weeks Project stopped Not approved Submit form A for approval in principle Approved Time period can vary depending on project, typically 5 weeks If LCVAP is required, project will be delayed until funding available in April Approval of design& cost by Gov Body No Design by surveyor andpre-tender estimate For larger projects there may be a process of approving an outline design before the consultant develops the detailed design to ensure that there are no abortive design works. Alter design/brief to reduce cost estimate Yes Is sufficient fundingavailable for project Not approved No Submit LCVAP bid in Sept/Oct Yes Approved Project submitted toTender for pricing bycontractors Tenders are normally issued to a minimum of 3 contractors. The Governing Body may also request that a specific contractor is included on the tender list. 5 Weeks Approval by Gov Body to proceed (reduced scheme if exceeds budget) No Tenders received andanalysed by surveyor Yes Surveyor completes Form D for DFC Project Approval It is essential that funding is approved before works start onsite. Funding can be via DFC, LCVAP or other approved sources. Governing Bodies must confirm that their 10% contribution is available before works can start. The DBE Measure 1991 places a legal requirement to obtain approval by the DBE for any capital building works. Surveyor completes PfSApproval form for LCVAP Project Approval No Member of Governing Body signs form D Yes DBE Approval Yes Project & Funding Approved Gov Body agree appointment of Contractor with Surveyor Governing Body sign contract with the contractor. Work undertaken on site under the contract administration of surveyor. The contractor is responsible for any defects to their works for a set period following which retention funds are released. Any unspent grant is released back to the school’s DFC allocation. 2 – 4 week lead time Works on site Key Rectification Period 6 months Rectification Period for typical small project Governing Body Surveyor Project Completion DBE

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