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FM / Trip / HC

FM / Trip / HC. R-Logic. After creating LR and Memo the next thing we need to do is to create FM/Trip /HC. FM is very important document specially for our accounting purposes. It has details about the hire rate, PPD, Advance, Balance etc. No body except EDP has rights to Edit it.

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FM / Trip / HC

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  1. FM / Trip / HC R-Logic Designed by Ashwan Saini (EDP) Ahmedabad

  2. After creating LR and Memo the next thing we need to do is to create FM/Trip /HC. • FM is very important document specially for our accounting purposes. • It has details about the hire rate, PPD, Advance, Balance etc. • No body except EDP has rights to Edit it. • Memos are linked with FM's if the vehicle number from location matches in Memo and FM. • Which branch is going to give Advance and Balance Amount is also defined in FM. There can be multiple branches which can give advance to a vehicle. • Advance cannot be greater then ₹ 35000 per PAN number or Vehicle in one day (As per Income Tax rules). Designed by Ashwan Saini (EDP) Ahmedabad

  3. To Create new FM on main menu click on “Transaction” Designed by Ashwan Saini (EDP) Ahmedabad

  4. In Side menu select Outward. A new menu will show on the screen from there click on Freight Memo (Trip) Designed by Ashwan Saini (EDP) Ahmedabad

  5. In FM Menu on top right side you will see the search options and new record button. • We can do search for FM using any of these options shown in drop down menu. • Search can be done on Trip number, Challan date, Vehicle NO, From location, To location or total hire amount. • To create new FM click on + New Record button. Designed by Ashwan Saini (EDP) Ahmedabad

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  10. Enter the Branch where the entry is to be done. Ones you select the branch the system will start showing all the current allocated FM series for that branch Designed by Ashwan Saini (EDP) Ahmedabad

  11. All the series currently allocated to the branch Designed by Ashwan Saini (EDP) Ahmedabad

  12. Select the FM series in which your FM number comes. All the fields with red * in end are compulsory. Designed by Ashwan Saini (EDP) Ahmedabad

  13. Enter the date, From location, To location, Vehicle number, Whether advance given to owner or broker of vehicle. PAN number will be shown without which 20% TDS will cut automatically. Designed by Ashwan Saini (EDP) Ahmedabad

  14. Select which branch going to do the balance payment. It can be branch which made the FM or can be branch where the Vehicle is going. Designed by Ashwan Saini (EDP) Ahmedabad

  15. When To, From, Vehicle Number, Date matches then the correct Memo (Challan) are shown. User have to select the correct Challan number. Designed by Ashwan Saini (EDP) Ahmedabad

  16. If LR is of crossing then details will be entered here. Enter details about Hire charges and other details. Number of days to reach destination as shown in LR also. Designed by Ashwan Saini (EDP) Ahmedabad

  17. Now click on Alerts Branch / ATH Payable so that the details regarding which branch will pay the advance and how much amount can be entered Designed by Ashwan Saini (EDP) Ahmedabad

  18. In this FM 3 entries are done for advance and all will be paid from Baroda branch only. Due to Income tax department rules no cash payment of more then ₹ 35000 can be given against 1 Pan number or vehicle so this amount is split in 3 parts of amount ₹ 34600, ₹ 35000, ₹ 26000 Designed by Ashwan Saini (EDP) Ahmedabad

  19. Ones all these entries are done we can click on the Save button Designed by Ashwan Saini (EDP) Ahmedabad

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