A Roadmap for Elimination of Corruption

1. A Roadmap for Elimination of Corruption A Roadmap for Elimination of Corruption

2. Codes of Conduct/Ethics for Public Servants • including elected representatives. 2) Transparency systems i. Simplification of administrative procedures ii. Deletion of redundant over-regulation laws, permits, procedures iii. Elimination of secrecy, Right To Information Act iv. Reforms in Political system to make monetary contributions transparent v. Reforms in Monetary system to eliminate black economy/ large cash transactions. vi. Published and Transparent Decision Making Systems vi. Published and Transparent Decision Making Systems vii. Clear demarcation of Public & Private domains for Public Servants. viii. Financial or interest disclosure/asset declaration

3. 3) Training Systems 4) Communication Strategies 5) Counseling 6) Whistleblower hotlines & Help lines. Protection of witnesses and whistleblowers. 7) Quick Legal/ Administrative framework for redressal against arbitrary exercise of powers by public servants. 8) Corporate Ethical commitment against corruption.

4. 9) Control/Enforcement i. Criminal code ii. Conflict of interest code iii. Post-employment code iv. Ombudsmen v. Audit and Monitoring Agencies vi. NGOs vii. Media 10) Independent Integrated Agency

5. ETHICS CODES AS TOOLS OF VIGILANCE - AN EXAMPLE ETHICS CODES AS TOOLS OF VIGILANCE - AN EXAMPLE

6. A primary example of an Ethics Code is the Seven Principles of Public Lifedeveloped by the Committee on Standards in Public Life in Great Britain. When Prime Minister John Major created the committee in 1994 the terms of reference were sweeping: “To examine current concerns about standards of conduct of all office holders of public office, including arrangements relating to financial and commercial activities, and make recommendations as to any changes in present arrangements which might be required to ensure the highest standards of propriety in public life.” The definition of office holders was also sweeping including all elected officials and civil servants at the national and local levels.

7. SEVEN PRINCIPLES OF PUBLIC LIFE SEVEN PRINCIPLES OF PUBLIC LIFE

8. The Committee has set out 'Seven Principles of Public Life’, which it believes should apply to all in the public service. These are :

9. Selflessness: Holders of public office should act solely in terms of the public interest. They should not do so in order to gain financial or other benefits for themselves, their family or their friends.

10. Integrity: Holders of public office should not place themselves under any financial or other obligation to outside individuals or organisations that might seek to influence them in the performance of their official duties.

11. Accountability: Holders of public office are accountable for their decisions and actions to the public and must submit themselves to whatever scrutiny is appropriate to their office.

12. Openness: Holders of public office should be as open as possible about all the decisions and actions that they take. They should give reasons for their decisions and restrict information only when the wider public interest clearly demands.

13. Honesty: Holders of public office have a duty to declare any private interests relating to their public duties and to take steps to resolve any conflicts arising in a way that protects the public interest.

14. Leadership: Holders of public office should promote and support these principles by leadership and example.

15. BUSINESS ETHICS TO COUNTER BRIBERY BUSINESS ETHICS TO COUNTER BRIBERY Extract: Transparency International, Berlin, Germany (www.transparency.org)

16. Development of a Programme for Countering Bribery

17. An enterprise should develop a Programme that clearly and in reasonable detail, articulates values, policies and procedures to be used to prevent bribery from occurring in all activities under its effective control. • 2. The Programme should be tailored to reflect an enterprise’s particular business circumstances and culture, taking into account such potential risk factors as size, business sector, nature of the business and locations of operation. • 3. The Programme should be consistent with all laws relevant to countering bribery in all the jurisdictions in which the enterprise transacts its business.

18. 4. The enterprise should develop the Programme in consultation with employees, trade unions or other employee representative bodies. 5. The enterprise should ensure that it is informed of all internal and external matters material to the effective development and implementation of the Programme, and, in particular, emerging best practices including engagement with relevant interested parties.

19. Scope of the Programme The enterprise should analyse which specific areas pose the greatest risks from bribery and design and implement its Programme accordingly.

20. The Programme should address the most prevalent forms of bribery relevant to the enterprise but at a minimum should cover the following areas: 1. Bribes a. The enterprise should prohibit all forms of bribery whether they take place directly or through third parties. b. The enterprise should also prohibit its employees from soliciting, arranging or accepting bribes intended for the employee’s benefit or that of the employee’s family, friends, associates or acquaintances.

21. 2. Political contributions a. The enterprise, its employees or agents should not make direct or indirect contributions to political parties, organisations or individuals engaged in politics, as a way of obtaining advantage in business transactions. b. The enterprise should publicly disclose all its political contributions. 3. Charitable contributions and sponsorships a. The enterprise should ensure that charitable contributions and sponsorships are not used as a subterfuge for bribery. b. The enterprise should publicly disclose all its charitable contributions and sponsorships.

22. 4. Facilitation payments • Recognising that facilitation payments3 are bribes the enterprise should work to identify and eliminate them. • 5. Gifts, hospitality and expenses • a. The enterprise should prohibit the offer or receipt of gifts, hospitality or • expenses whenever they could affect or be perceived to affect the outcome of business transactions and are not reasonable and bona fide.

23. Programme Implementation Requirements Programme Implementation Requirements

24. The following section sets out the requirements that enterprises should meet at a minimum when implementing the Programme. • Organisation and responsibilities • a. The Board of Directors or equivalent body should commit to an anti-bribery policy and Programme based on the Business Principles and provide leadership, resources and active support for management’s implementation of the Programme. • b. The Chief Executive Officer is responsible for ensuring that the Programme is carried out consistently with clear lines of authority. • c. The Board of Directors or equivalent body, Chief Executive Officer and senior management should demonstrate visible and active commitment to the • implementation of the enterprise’s Programme. • d. The enterprise should make compliance with the Programme mandatory for directors and apply appropriate sanctions for violations of its Programme.

25. 2. Business relationships a. Subsidiaries and other entities The enterprise should implement its Programme in all business entities over which it has effective control and use its influence to encourage an equivalent Programme in other business entities in which it has a significant investment or with which it has significant business relationships. b. Joint ventures and consortia i. The enterprise should conduct due diligence before entering into a joint venture or consortium. ii. The enterprise should ensure that joint ventures and consortia over which it maintains effective control have Programmes consistent with its own. iii. Where an enterprise does not have effective control of a joint venture or consortium it should make known its Programme to the other entities in the venture and encourage them to adopt a Programme for the venture that is consistent with its own.

26. iv. The enterprise should monitor the Programmes and performance of joint ventures and consortia; in the case of policies and practices that are inconsistent with its own Programme, the enterprise should take appropriate action. This can include: requiring correction of deficiencies in the implementation of the Programme; application of sanctions; or termination of its participation in the joint venture or consortium. v. Where the enterprise is unable to ensure that a joint venture or consortium has a Programme consistent with its own, it should have a plan to exit from the arrangement if bribery occurs or is reasonably thought to have occurred.

27. c. Agents and other intermediaries i. The enterprise should not channel improper payments through agents or other intermediaries. ii. The enterprise should undertake properly documented due diligence before appointing agents and other intermediaries. iii. All agreements with agents and other intermediaries should require prior approval of management. iv. Compensation paid to agents and other intermediaries should be appropriate and justifiable remuneration for legitimate services rendered.

28. v. Agents and other intermediaries should contractually agree to comply with the enterprise’s Programme and be provided with appropriate advice and documentation explaining the obligation. vi. The enterprise should contractually require its agents and other intermediaries to keep proper books and records available for inspection by the enterprise, auditors or investigating authorities. vii. The relationship should be documented. viii. The enterprise should monitor the conduct of its agents and other intermediaries and should have a right of termination in the event that they pay bribes or act in a manner inconsistent with the enterprise’s Programme.

29. d. Contractors and suppliers i. The enterprise should conduct its procurement practices in a fair and transparent manner. ii. The enterprise should avoid dealing with contractors and suppliers known or reasonably suspected to be paying bribes. It should undertake due diligence, as appropriate, in evaluating prospective contractors and suppliers to ensure that they have effective anti-bribery Programmes. iii. The enterprise should make known its anti-bribery policies to on tractors and suppliers. iv. The enterprise should monitor significant contractors and suppliers as part of its regular review of relationships with them and have a right of termination in the event that they pay bribes or act in a manner inconsistent with the enterprise’s Programme.

30. 3. Human resources a. Human resources practices including recruitment, promotion, training, performance evaluation, remuneration and recognition should reflect the enterprise’s commitment to the Programme. b. The human resources policies and practices relevant to the Programme should be developed and undertaken in consultation with employees, trade unions or other employee representative bodies as appropriate. c. The enterprise should make it clear that no employee will suffer demotion, penalty, or other adverse consequences for refusing to pay bribes even if such refusal may result in the enterprise losing business. d. The enterprise should make compliance with the Programme mandatory for employees and apply appropriate sanctions for violations of its Programme.

31. 4. Training • a. Directors, managers, employees and agents should receive appropriate training on the Programme. • b. Where appropriate, contractors and suppliers should receive training on the Programme. • 5. Raising concerns and seeking guidance • To be effective, the Programme should rely on employees and others to raise concerns and violations as early as possible. To this end, the enterprise should provide secure and accessible channels through which employees and others should feel able to raise concerns and report violations (“whistle-blowing”) in confidence and without risk of reprisal. • b. These or other channels should be available for employees to seek advice on the application of the Programme.

32. 7. Internal controls and record keeping a. The enterprise should establish and maintain an effective system of internal controls to counter bribery, comprising financial and organisational checks and balances over the enterprise’s accounting and record keeping practices and other business processes related to the Programme. b. The enterprise should maintain available for inspection accurate books and records that properly and fairly document all financial transactions. The enterprise should not maintain off-the-books accounts. c. The enterprise should subject the internal control systems, in particular the accounting and record keeping practices, to regular review and audit to provide assurance on their design, implementation and effectiveness.

33. 8. Monitoring and review a. The enterprise should establish feedback mechanisms and other internal processes supporting the continuous improvement of the Programme. Senior management of the enterprise should monitor the Programme and periodically review the Programme’s suitability, adequacy and effectiveness, and implement improvements as appropriate. b. Senior management should periodically report the results of the Programme reviews to the Audit Committee, Board or equivalent body. c. The Audit Committee, the Board or equivalent body should make an independent assessment of the adequacy of the Programme and disclose its findings in the enterprise’s Annual Report to shareholders.

34. 9. External verification and assurance a. The Board or equivalent body should consider whether to commission external verification or assurance of anti-bribery policies and systems to provide enhanced internal and external assurance of the Programme’s effectiveness. b. Where such external verification or assurance is conducted, the Board or equivalent body should consider publicly disclosing that an external review has taken place, together with the related verification or assurance opinion.

35. THANK YOU THANK YOU