Accounts Payable Financial Services Certification Course Presented by Delia Gonzales, AP Manager

1. Accounts Payable Financial Services Certification CoursePresented by Delia Gonzales, AP Manager Welcome to Texas A&M University-Corpus Christi Financial Services Certification Course for Business Managers

2. Training Objectives The primary purpose of this presentation is to provide an overview of Accounts Payable for Business Managers

3. The Overview Will Include… • Vendor Create Form (W-9) • Voucher Create Form • No Receiving

4. Vendor Create Form • Whenshould a Vendor Create Form be used? When the vendor is not in FAMIS

5. Where is the Form located?Tamucc.edu > Purchasing > Accounts Payable > Online FormsHow to complete a Vendor Create Form Vendor Create Form

6. Vendor Create Form (W-9) Why is it important to have a vendor complete a W-9 form? • Required by law - withhold 28% • Visual Compliance - Cannot conduct business with companies or individual if on the Homeland Security restricted list • Postmaster - Legit address

7. Vendor Create

8. Voucher Create Form • When should a voucher create be used? No Purchase Order (ATF), Refunds • How to complete a Voucher Create Form • Voucher Create Form

9. Voucher Create Form

10. No Receiving • PBAR221 Daily Report

11. PBAR221 Report

12. PBAR221 Report-Aged Un-paid Purchasing Invoices

13. Purchasing Invoice Problem(PIP) • FYI-For your information • FYA-For your approval • Do not discard an FYA from 910 box if you did not create it.

14. No Receiving

15. Congratulations!!!! You have completed the Accounts Payable Overview for Business Managers Session …. One more thing… Take your TEST!!!! GOOD LUCK!