Form 90 Training

1. Form 90Training • Cyndi Lynch • Margaret andrzejewski • Ashlee robertson • Joyce Roosz • Patty Blackburn • Marci moore • Christine fultz

2. Agenda • Changes/updates to form 90 processes • Fellowship Minimum Stipends • Fellowship vs. Assistantship fees • External fellowships • Fellowship insurance

3. Changes/updates • The Graduate School Fellowship Office (GSFO) is to receive Forms 90 for all fellowships, both external and internal, to insure insurance eligibility. Please email to fellowships@purdue.edu if you have any questions • Forms 90 are expected to be received by the GSFO 5 days prior to the PA deadline to insure timely processing for payroll

4. Changes/updates • All Forms 90 will begin with the start date of 8/1/12 for the 2012-13 year. If a fellowship is starting on June 1, 2012, there will need to be two Forms 90 – one for June/July and a new Form starting on 8/1/12. • Summer insurance supplement will be $112.16 per month. If a student has been on a fellowship in the spring, their insurance will be paid through August and there would be $0 insurance supplement.

5. Change - Graduate Tuition Scholarship • If a Graduate Tuition Scholarship (GTS) is needed, the department must seek approval from the Graduate School prior to submitting a proposal or making an offer to a student. • Email Cyndi Lynch clynch@purdue.edu • Copy Ashlee Robertson ashlee@purdue.edu and Christine Fultz clfultz@purdue.edu • After approval of the GTS, please forward to preawardfellow@purdue.edu. The PreAward Center will need the same information as required in the Internal Proposal process. See the process at the following URL: http://www.purdue.edu/business/sps/preaward/Sponsors/fellowships.html

6. Form 90 deadline • Friday, June 1, 2012 • to the GS Fellowship Office • Updated Form 90 is located at the following address: • http://www.gradschool.purdue.edu/downloads/fund/GSForm90_2011Protected.xlsx • (Forms received by the due date will be submitted to the Bursar’s Office before fees are billed to students.)

7. Graduate schoolfellowship minimum stipend • The fellowships administered by the Graduate School will have a minimum stipend of $15,828 for the 2012-13 year. • The fellowship budgets will be brought up to meet the minimum stipend.

8. 2012-13 Fellowship Fees vs. Assistantship Fees Graduate Staff & Graduate School Fellows (Fees for Graduate Students employed as Graduate Assistants, Graduate Aides, Graduate Research Assistants, Graduate Administrative & Professional) FEES: • General Service $0.00 • Repair & Rehabilitation $161.00 • Student Wellness $91.00 Total Fees $ 252.00 Graduate Tuition Scholarship Fee (Fees for Graduate students that are fellows with no appointment) FEES: • General Service $805.00 • Technology $94.10 • Repair & Rehabilitation $161.00 • Student Wellness $91.00 Total Fees $ 1,151.00

9. External Fellowships

10. Conflict of Interest - COI • University Policy requires all fellows receiving external funding to complete a Conflict of Interest statement. • http://www.purdue.edu/research/vpr/rschadmin/coi/disclosure_fin_int.php • Form 90s will not be released until the COI is completed, except at payroll deadline, payroll will not be held. • Business Offices and Grad Coordinators inform the fellow of the COI requirement ahead of time and indicate that once the email is received, the COI should be completed immediately.

11. Account Management • Business Office Account Management for fellowships should be the same as any other account. • Since majority of Fellowship awards are incrementally funded, please review the accounts as you prepare the Form 90s for the current year for unallowable charges. • Tuition and fees budgeted are not to be spent by the fellow or PI. Any remaining balance either goes to the Graduate Tuition Scholarship budget, according to the COPA hierarchy, or is returned to the sponsor. • Tuition and fees are charged according to Part C of the Form 90 by the Bursar’s Office after their 6 week audit, as follows: • Fall in November, spring in April, and summer in September.

12. Pre Award Fellowship Contacts • Please email PreAward Fellowships @ Preawardfellow@purdue.edu • The following PreAward Specialists will be handling fellowships: • Central Center – Jennifer Winger • Engineering Center – Beverly Johnson • Ag/Vet Center – Beverly Logsdon • COS/COP/CHHS Center – Aimee Kappes-Armstrong

13. Helpful information Internal Proposal process http://www.purdue.edu/business/sps/preaward/Sponsors/fellowships.html • SPS Web page http://www.purdue.edu/business/sps/ • SPS Post Award Fellowship Webpage http://www.purdue.edu/business/sps/postaward/sponsors/fellow.html • Conflict of Interest http://www.purdue.edu/research/vpr/rschadmin/coi/disclosure_fin_int.php

14. Fellowship insurance

15. It is important that a student fellowship be identified as true fellowship or one that is administered as an assistantship. • Fellows should receive their insurance packet at payroll orientation or from their business office PRIOR to enrollment. Full instructions are inside.

16. Fellowship Insurance Enrollment • Open enrollment period: • August 6th – September 8th, 2012 • Students with Dependents must enroll at • PUSH Student Insurance Office, Room 340 • Student Only – enroll online as directed in packet • Fellowship to an Assistantship • Assistantship to a Fellowship • 30 days to make the transition

17. Insurance supplement payment Figures are for the 2012-13 year Total Premium $1826 Purdue Supplement $1394 Student $432

18. The policy year ends 08/05/2013. • Coverage can not continue past the policy year end date. Any renewal or continuation would be based on the next year’s policy’s rates and regulations.

19. If a fellowship policy ends and a student is no longer eligible for student insurance, but has been covered continuously for 6 months under the student insurance, the student may elect to continue the policy. Enrollment MUST occur within 14 days of the policy end date.

20. It is the student’s responsibility for timely renewal payment whether or not a renewal notice is received. For those renewing for second semester, renewal payment MUST be received by January 14th so that no lapse in coverage occurs.

21. International students • Insurance is required for all international students • Must begin with the first day of classes(August 20, 2012) • Coverage must be continuous for the duration of academic studies at Purdue. Please see the PUSH website for more information: www.purdue.edu/push

22. Waiver deadline • International Students must purchase the University insurance plan or submit and receive waiver approval no later than September 8, 2012. • Failure to do so will cause loss of the waiver option and/or a possible $200 late fee to complete enrollment.

23. Vision coverage • An enrollment form for vision coverage is available in the insurance packet or in the Student Insurance office. • Cost is $10.00/year. • Further vision benefits information is available at www.vsp.com. • To check enrollment status or with questions regarding vision, visit www.vsp.com. PUID is required.

24. Dental coverage Dental insurance is NOT available for purchase by fellowship students. Dental plan is only available to employees of the University.

25. QUESTIONS?