Commencement Meeting

1. Commencement Meeting Fall 2014-Spring 2015

2. Introduction Lauren Avina, International Student Advisor & Campus Events Coordinator Uta Lorenzen-Rascon, University Registrar Liz Aswegan, Student Accounts Manager Tam Lee-Operario, Director of Student Financial Assistance

3. Career Center Resume and cover letter helpCareer advisingInterview practice and preparation Sam Rodriguez srodriguez@hnu.edu Student Success Center www.hnu.edu

4. Office of the RegistrarUta Lorenzen-Rascon

5. Registrar www.hnu.edu Candidate for Program Completion Form If you haven’t completed a form, stop by the Student Resource Center All students that have completed the Candidate for Program Completion Form have ben enrolled in a mock CALP class that you see on your schedule (CALP-DEC, CALP-MAY, CALP-AUG) • This is a grouping tool to communicate easily with the candidates

6. Registrar www.hnu.edu Preliminary graduation check notification emails starting at the end of January and through early March The degree checks will confirm if you are in the process of completing your final requirements this Spring, or if you will still have requirements outstanding after this semester. The email will also let you know if you are eligible to participate in Commencement ceremonies.

7. Registrar www.hnu.edu

8. Registrar www.hnu.edu Public ceremonies take place in May for students completing their degrees, certificates, and credentials during the academic year. The following policy related to participation in the commencement ceremony was passed in the Spring of 2014 by the Undergraduate Curriculum and Standards Committee. The schedule listed below allows for the phasing in of zero units to walk in the undergraduate commencement ceremony: For the 2014-2015 year, traditional undergraduate students with 6 units outstanding may participate in the 2015 commencement ceremony. For the 2014-2015 year, adult degree completion students with 9 units outstanding may participate in the 2015 commencement ceremony. For the 2015-2016 year, traditional undergraduate students with 3 units outstanding may participate in the 2016 commencement ceremony. For the 2015-2016 year, adult degree completion students with 6 units outstanding may participate in the 2016 commencement ceremony. For the 2016-2017 year and beyond, traditional undergraduate students may not participate in commencement unless all degree requirements are completed and/or are enrolled in their last degree requirements in the Spring. For the 2016-2017 year and beyond, adult degree completion students may not participate in commencement unless all degree requirements are completed and/or are enrolled in their last degree requirements in the Spring.

9. Registrar www.hnu.edu • Final degree checks will begin right after the ceremonies for May candidates. Yes or No graduation letters will be sent by late June. • All notifications are sent to your HNU email account • Diplomas will be ordered early July, mailed out to you around early October. Transcripts with your degree posted will be available once your get your Yes email.

10. Registrar www.hnu.edu

11. Student AccountsLiz Aswegan

12. Student Accounts www.hnu.edu Your student account must be paid in full by May 1, 2015 in order to participate in any of the Commencement ceremonies. Don’t make any irreversible plans unless you know for sure that you are financially eligible to participate.

13. Student Accounts www.hnu.edu If your account shows a balance due, you will receive billing statements during the spring 2015 term. These bills will be posted to Hawk’s Edge.

14. Student Accounts www.hnu.edu If you have financial aid, be sure that all of your aid is posted to your account by May 1. If you are paying monthly via TMS be sure your final payment on April 1 is on time and that it covers your balance due.  If you have a personal payment plan with HNU, your payments must be current.

15. Student Accounts www.hnu.edu If you have tuition reimbursement from your employer, be sure that we have your HNU Employer Reimbursement Certification form and that it covers your balance due. Any amount not covered by your employer is due from you by May 1.

16. Student Accounts www.hnu.edu You will receive a status update from Student Accounts regarding your eligibility to participate in Commencement during the week of April 13. You will receive a final status update from Student Accounts on May 6.

17. Student Accounts www.hnu.edu Your account must be paid in full before you can receive your transcript or diploma. If you have any questions about your billing statement or if you do not receive a billing statement, please contact Liz at aswegan@hnu.edu or (510) 436-1425.

18. Financial Aid OfficeTam Lee-Operario

19. Financial Aid www.hnu.edu If you’ve taken out any loans while at HNU, you are required to do Exit Counselingatstudentloans.gov Who Needs to complete exit counseling? Any student who graduates, drops below half-time registration, or otherwise stops attending (even if you plan to transfer to another school) and: • Has received a federal student loan at ANY point during college including: • Direct Subsidized Loans • Direct Unsubsidized Loans • Direct PLUS Loans • Has received a Teacher Education Assistance for College & Higher Education (TEACH) Grant

20. www.hnu.edu

21. Financial Aid www.hnu.edu Studentaid.ed.gov • Will give you more information on the different repayment plans • Repayment Estimator to determine your monthly and total payments with each plan • Loan Consolidation information National Student Loan Data System- NSLDS.ed.gov • What federal student loans you have taken out • Your loan periods • Your loan servicer SALT- Saltmoney.org • A membership program created by a non profit organization • Through HNU, SALT gives you access to trained loan counselors to help you with: • Locating student loan information • What to do if you’re struggling with your payments • The impact of postponing repayment • Understanding your loan payment options • Using deferment or forbearance to postpone repayment

22. Commencement GuideLauren Avina

23. Guide- pg. 1 www.hnu.edu A copy of this guide is located: http://www.hnu.edu/student-life/activities-events/commencement Email us at: HNUCommencement@hnu.edu

24. Guide- pg. 2 www.hnu.edu March 21- Picture Day 10-3pm March 30- All attire information due online to Herff Jones May 1- Student Accounts Payment Deadline May 13- Rehearsal 6pm May 15- Mass 4pm May 15- Graduate Ceremony 6:30pm May 16- Undergraduate Ceremony 4:30pm

25. Guide- pg. 3 www.hnu.edu Order at: Herffjones.com/college/hnu Academic attire consists of: black gown (size determined by height and weight) mortar board cap (one size fits all), tassel and degree-specific hood (or a stole for Credential and Certificate students). If you do not complete your academic attire request by March 30, you may submit a late request, but you will be charged a $15 late fee that will be billed to your student account.

26. Guide- pg. 4 www.hnu.edu

27. Guide- pg. 5 www.hnu.edu Rehearsal: Wednesday, May 13 @ 6pm Check-in begins at 5pm in front of the Library If you are unable to attend please contact Sister Carol Sellman

28. Next Steps www.hnu.edu Questions? Sign in Fill out Grad Images Card (front & back) Sign up for Picture Day- March 21 Pick up handouts