Secretary: (Controller of Operations)

1. Secretary: (Controller of Operations) presented by Kimball Williams N.C.E.Past President IEEE EMC Society

2. Overall Philosophy: • As much as possible, it is the Secretary’s role to manage the administrative functions of the Branch such that the Chair, Vice-Chair & Treasurer are unaware that they even need to be managed.

3. Agenda • Meetings: • vTools: • Reports: • Interactions:

4. Branch Administrative Teleconferences & Meetings: • Meeting date: -Transcribe minutes of the meeting. • Meeting date: - Record attendance at meeting.

5. Function Secretary Chair Committee Draft Agenda Revisions Draft Agenda Draft Agenda Mtg. Notice * Draft Minutes Revisions Draft Minutes Draft Minutes Draft Agenda

6. Hand Shake • As the reports arrive from the Secretary, each one should receive an acknowledgement to confirm receipt and understanding of the document. Without that, what is the sender to believe? • It got lost? • It made it through? • It was illegible? • It got scrambled? • It did not make sense? • The receiver is asleep at the switch? • Each message deserves a response! … BUT… • NOTE: DO NOT use reply to all.

7. vTools • Meeting Format for SBs • Web Conference • L31 for SBs • e-notice • Survey • Officer Reports for SBs • Yearly SB Reports • Elections for SBs

8. Reports • vTools: Above (L31 / Officers / Yearly SB / etc.) • Monthly => Chair Student Activities • Financial Requests: SEM Treasurer

9. Interactions • Section (ExCom – Standing Invitation) • Other SBs (9 just in our Section) • Chapters (16 in our Section) • Affinity Groups (4 in our Section) • Region 4 (Yearly Student Workshops) • IEEE HQ (Assistance through SB Dept.)

10. Overall Philosophy: • As much as possible, it is the Secretary’s role to manage the administrative functions of the Branch such that the Chair, Vice-Chair & Treasurer are unaware that they even need to be managed.

11. Thank you! Questions?