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CXC Response to Jan 2004 CUC Report. 1,2: relate to peer review (Belinda) 3: high-risk science category: will discuss and consider for Cycle 7 4: Metrics: regular (Paul G.) and joint (Belinda)
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CXC Response to Jan 2004 CUC Report • 1,2: relate to peer review (Belinda) • 3: high-risk science category: will discuss and consider for Cycle 7 • 4: Metrics: regular (Paul G.) and joint (Belinda) • 5: Software commonality: contacted ADEC and added scripting languages to fall agenda to open discussions • 6: Bakeout: (Paul P.) • 7: Calibration: Summary document will be kept current, prioritised plan (Larry) Belinda Wilkes, Assistant Director
CXC Response to Jan 2004 CUC Report • 8: PSF: Memo summarizing PSF status (linked to Agenda, Diab) • 9: CAL priorities accounting for staff reductions (Larry) • 10: LETG/HRC-S wavelength scale • Work continues on non-linear, empirical λ-scale adjustment • Re-assment of priorities will be made following completion • 11: Presentations: • E&PO (Kathy) • Chandra/XMM-Newton X-calibration (Herman) • Constrained Observations (Pat) Belinda Wilkes, Assistant Director
Joint Time Programs Belinda Wilkes, Assistant Director
Joint Programs: Approval Statistics Cycles 5+6, All 5 facilities Cycles 3+4 (3 and 2 facilities) NOAO % jumps due to large projects Cycle 6: 91 joint, 11 requested 2/3 facilities HST Only: Cycles 3-6 Belinda Wilkes, Assistant Director
Joint Programs: Publications Papers and Citations Chandra Exp. Time Distribution Belinda Wilkes, Assistant Director
CXC User Interactions • Website: information, documentation, software etc. • Helpdesk search, submission, answer questions • USINT: observation planning • Electronic Bulletins and Announcements: as needed, approximately monthly • Newsletter: annual (electronic and hardcopy) • AAS Exhibit: twice a year • Workshops: • CIAO : 5 to date, ~25 people per workshop • Calibration: annual since 2002, ~80 (30% external) • Electronic announcements of data readiness • Archive access and download Belinda Wilkes, Assistant Director
Helpdesk Operation • CDO IT Specialists serve as “hotseat” every 3rd week: acknowledges, answers/assigns/requests expert input for each ticket • CIAO IT Specialist handles detailed CIAO questions • CXC scientists serve as experts, but do not general communicate directly with the Users • Commercial software keeps track of ticket status, allows sophisticated searches and handles email response • User interface via web/email, encourages search first, ask later! Belinda Wilkes, Assistant Director
Topic Distribution of Helpdesk Tickets Belinda Wilkes, Assistant Director
Helpdesk Performance Statistics Belinda Wilkes, Assistant Director
Observation Planning (Uplink): USINT • Procedures – posted on web page • All Observers/PIs contacted to confirm observational parameters • Self-checking by GTOs and CXC staff for Cycle 5 worked well, will expand to GOs in Cycle6/7 (development needed) • Allowed changes are made at CXC and confirmed with Observer/PI • Restricted changes (e.g. instrument, coordinates, constraints) must be justified and approved by CDO. CDO review includes check for conflicts with other Chandra programs • Person-load: 10 FTEs (16 CXC scientists): • 10 hours/week for 1st 2 months • 10 hours/month for rest of year • Interactions include (no metrics): verification, minor pointing/offsets, active CCDs, splitting exposures, updated constraints/preferences, ACIS-I↔ACIS-S Belinda Wilkes, Assistant Director
Other Interactions • Visitors: Not many official visitors here to reduce/analyze data (1 in 2003) • Collaborative visits: many people pass through to collaborate with individual CXC staff members, give lunch talks, spend research leave here etc.. • Contact Scientists: no requests for a long time • Chandra Users (chandra-users): closed Majordomo list; is used but rate much slower than early in the mission Belinda Wilkes, Assistant Director
Workshops for Chandra Observers • Calibration: held annually in October • 2002, 2003: 85 attendees (30% external) • CIAO: held as needed • 25 participants per workshop • 2 days of presentations and hands-on experience with CIAO • Ratio expert/beginner is increasing, now run parallel sessions • 1 per year: 5 to date: • 2001: January, April, November • 2002: May • 2003: October (w/CAL workshop) • Science Workshops: planning to hold 1 or 2 workshops per year to promote awareness of Chandra accomplishments and prospects in certain areas: Galaxies Viewed with Chandra 7-9 July 2004 Belinda Wilkes, Assistant Director
Cycle 6 Peer Review: 15-17 June 2004 • New for this cycle: • “Boss” • Location: Hilton Logan Airport • Reviewers Website: update and track status, travel requirements etc., accessed by all SAO departments • Registration/reception Monday evening (14th June) • Internet connection throughout review floor • Reports website at review (will expand to use throughout process) • BPP (Big Project Panel) reading period, 17th June am. • Collection and shredding of hardcopy and CDRoms at review • Re-organisation of Galaxies into: Populations; Diffuse emission • Internal LAN allowed CDO to access panel room spreadsheets • Conflict file: 1 per proposal, plus help file provided Belinda Wilkes, Assistant Director
Cycle 6 Review: 15-17 June 2004 • 112 reviewers in 13 topical panels, 3 pundits + 13 panel chairs in BPP (and all came!) • 17% women, **% non-US, including 2 Japanese • Proposal Statistics: • 789 proposals (203 non-US) for 2614 targets, 110Msec: 6.5 oversubscription Belinda Wilkes, Assistant Director