KART RADIO PROCEDURE TRAINING

1. KART RADIO PROCEDURE TRAINING with the support of the British Motor Sports Training Trust

2. Trainer Slide • Session Trainer • Experience • Disciplines

3. Opening • Course Outline • Approach – e.g. Role plays, video clips and Q & A session • Timings • Duration • Evaluation at end and throughout

4. Introduction • Why do we have a Radio System? • ‘To monitor and report on the safe passage, or otherwise, of competitors throughout events’ • What else is the Radio System used for? • General administration purposes • Monitoring of the Marshals and Officials on an event, as well as the spectators However this MUST NOT compromise the ‘primary purpose’ of the radios.

5. Radio equipment, care and use • Radio • Plastic Bag • Aerial • Repeater • Headsets • Remote Microphones • Battery

6. Radio etiquette and procedure • Start of the day • Ensure you know: • Your call sign • Which channel is to be used • How to turn on the set • Check it is working • Listen

7. Control or No Control? Control • ALL communications go via control • If a user wants to speak directly to another they must first ask permission from control – “Post six request talk through to Clerk 1” No control • Usually one of the clerks will assume a controlling role • All users may speak to each other directly (peer to peer) No wasted communications No unnecessary chat

8. Radio check (control) Control to all radio users, commencing radio checks in 2 minutes Control from Alpha 1 receiving you strength 4 ? Control from Alpha 1 receiving you loud and clear Control to Alpha 1 radio check

9. Radio check (no control) Clerk 1 to all radio users, commencing radio checks in 2 minutes Clerk 1 from Alpha 1 receiving you strength 4 ? Clerk 1 from Alpha 1 receiving you loud and clear Clerk 1 to Alpha 1 radio check

10. Essence of good communication • Clarity • Clear, concise • Brevity • Short and sweet • Order • Structure • Agreed procedure • Everyone knows and understands

11. How to transmit and respond • Listen before you speak • Only speak when it is essential • Radio vertical at 90 to your mouth • Listen! Make sure the frequency is clear before keying the PTT button • Place the mike approximately 50mm from your mouth, • Press the PTT and hold for 1 second before speaking Speak slowly and clearly, do not shout! • Start with ‘Receiver from xxxxxxxxxxxx’ • Wait for the receiver to say ‘Go Ahead’ before passing message

12. How to transmit and respond (control) Control from post six Go ahead post six Control, kart five overtook kart four under waved yellow Acknowledged kart five overtook kart four under waved yellows. Control to standby We never use the phrase “over and out”

13. How to transmit and respond (no control) Clerk 2 from post six Go ahead post six Clerk 2, kart five overtook kart four under waved yellow Acknowledged kart five overtook kart four under waved yellows. Control to standby We never use the phrase “over and out”

14. Pronunciation Numbers One-ner two-wer three-yer four-rer Fi-fe six-ser seven-ner eight-ter Ni-ner ten-ner 11 = one one eleven 21 = two one twenty one 67 = six seven sixty seven 113 = one one three Juliet Kilo Lima Mike November Oscar Papa Quebec Romeo Letters Alpha Bravo Charlie Delta Echo Foxtrot Golf Hotel India Sierra Tango Uncle Victor Whisky Xray Yankee Zulu

15. Urgency Safety Overrides all normal calls Priority Overrides all other messages Relevant Refers to a current conversation between control and a different caller This may vary from one venue to another – ALWAYS CHECK

16. Emergencies What do I do in an emergency? • Keep calm – let the dust settle • Ensure you have the attention of who you wish to communicate with. • Ensure you have all the available facts about the situation you are reporting on before transmitting

17. Emergencies • Keep your message brief and precise • Tell control what has happened concisely • Tell them what you need • If necessary, ask for a RACE STOP • DO NOT USE THE WORDS RED FLAG • Remember there is only one radio channel • Must provide CLEAR, CONCISE and COMPLETE information – you are ‘painting the picture’ for Control x

18. Emergencies If someone else is transmitting: • Do not transmit over them • Use appropriate pro-word if you must interrupt • Safety • Priority • Relevant

19. When NOT to transmit? • Another post has a problem • Medical scramble • Middle of someone’s else conversation • First racing lap (Unless urgent)

20. What to report Incidents: any occurrence which is outside the normal running of the event. Crashes, Obstructions on the track Changing weather conditions Safety issues (i.e spectators, animals, barriers etc) Defective vehicles Poor driving standards Injuries Breach of regulations (e.g. overtaking under yellow, all wheels off circuit, contact, assisted restart

21. Information required when reporting an incident • Competitor(s) number • Location of incident • Condition of the kart(s) • Condition of circuit • Condition of driver or/and others

22. Summary/Review • What is the Primary Purpose of the Radio System? • What else is the Radio System used for? • What is the essence of good communication? • What is the radio operating procedure? • What is an ‘incident’ and what should be reported?

23. KART RADIO PROCEDURE TRAINING • Video Scenarios (Presenter to add in)

24. Measurement/Assessment • As noted on course outline

25. Evaluation

26. Acknowledgements • Club logos • Venue thanks etc. • With the support of the British Motor Sports Training Trust