Government

1. Government Automate your Government Business Processes with Dispatcher Phoenix Solutions Engineering Center

2. Document Challenges Government Officials Face Daily • Must handle, manage, and protect applications, records, filings, etc. • Dealing with fast-changing regulations for security compliance • Under pressure to reduce costs and increase efficiency • Document intensive industry • Need to improve access to information • Must protect secretive & sensitive files • Need to keep up with their fast-paced working environment • No room for document errors A survey of 1,516 government respondents by IDC found that 58% of constituent-facing processes and 46% of back-office processes relied on paper, not electronic data, and only 36% of the respondents said those processes were efficient and effective.

3. An award winning automation solution that optimizes business processes, reduces costs, and increases productivityfor any organization by: • Automatically collecting files from various locations. • Simplifying scanning/indexing operations at the MFP. • Processing files automatically. • Unique LiveFlo Technology • Simple & Intuitive Graphical Workflow Builder Tool • Connecting to cloud applications and popular document management systems: (Box, Dropbox, OneDrive, Google Drive, etc.) • Mobile Accessibility for Document Processing & Print Release • Web User Interface for Enterprise Tools & Device Management • Workflow Scheduler

4. Powerful Features To Streamline Government Workflows Understanding what our Government Professionals Need! SEAMLESS COMMUNICATION SECURE YOUR WORKFLOWS IMPROVED EFFICIENCIES • Provides easy solutions to the challenges that government professionals are facing today • Securely captures, processes, and routes paper and electronic documents to streamline business processes. Providing governmentorganizations with the flexibility and power they need

5. Optimize Your Government Workflows

6. Advanced Capture Capabilities • Your Government Files can be Collected From: • MFPs running bEST (bizhub Extended Solution Technology) • Local or Network Folders • Users Boxes on MFPS • FTP Server • DP Mobile app • LPR In* • SMTP In* • DP Workstation* • HTTP In* • *Optional Add-in Modules • Automate Faster by having multiple inputs in one workflow Define Your Inputs…

7. Find the Solution with Dispatcher Phoenix Government’s Advanced Workflow Features Advanced Document Protection • SFTP Out • Intelligent Redaction • Highlight & Strikeout • Copy Defender • FIPS 140-2 Compliance Encryption Automate Time-Consuming Document Processing Tasks • Advanced OCR • Metadata Processing • PDF/Office File Conversion • Barcode Processing • Advanced Scanning & Intelligent File Routing Everyday Government Document Necessities • Laserfiche Connector • Single sign-on to SharePoint • Mobile Access to Workflows • CAC/PIV Authentication

8. How Government Benefits • Automation drives a fast and efficient work environment • Eliminates errors & delays • Documents are never lost or misrouted • Money and employees’ time is saved • Keeping employees up-to-date with our worlds’ technological advances • Documents & files are easily accessed by having a variety of connectors available • Drives teamwork & communication • Prevents unauthorized copying of sensitive documents

9. Government Use Cases

10. Prevent Illegal Copying with Copy Defender The Challenge: Federal Agency needs to ensure the public facing documents are not copied. The Solution: Dispatcher Phoenix’s Copy Defender prevents the unauthorized copying of sensitive documents. If a user tries to make a secondary copy of the printed document, the device will display a message that says “Copying Prohibited” and will cancel the copy job. Copy Defender also allows you to embed a password or apply a security background with warning text on the output.

11. Upload Processed Documents to Laserfiche • The Challenge: Government agency acquired Laserfiche to store reports & records for future efficient and secure retrieval • The Solution:With Dispatcher Phoenix, the agency was able to convert the documents right at the MFP panel, and store them into Laserfiche, allowing them to process more files – and process them faster. Laserfiche Connector has helped the agency provide quality service to its customers without sacrificing data security. • The Challenge: • Government agency acquired Laserfiche to store reports & records for future efficient and secure retrieval • With Laserfiche Connector: • Was able to use Dispatcher Phoenix to process the docs and store them into Laserfiche, allowing them to process more files – and process them faster. Laserfiche Connector has helped the agency provide quality service to its customers without sacrificing data security.

12. Automate File Routing with Advanced OCR Functionality & Upload to SharePoint The Challenge: State Finance Office needs a better and faster way to organize their files. They also need to upload specific documents to Microsoft SharePoint. The Solution: Dispatcher Phoenix’s Advanced OCR processing allows specific documents to be distributed automatically using content-based rules (OCR zones). The files that contain invoice numbers are sent to the users selected SharePoint folder.

13. Redact & Highlight at MFP • The Challenge: Publicly accessible government records may contain non-disclosable information that should be permanently removed, highlighted, or striked-out. Security must extend to transmission and storage of these files. • The Solution: Dispatcher Phoenix provides redaction and highlighting/strikeout features as fully automated processes with no human intervention required and also from the MFP panel where you can make changes as needed. Creating, editing, or removing search rules for redaction, highlight, and strikethrough is now as simple as tapping a few buttons on the MFP panel! And now, with the SFTP Out node, they can be directly sent to a secure SFTP server for storage.

14. Automatically Split & Rename Using Barcodes The Challenge: City Hall uses barcode cover pages to split, rename, and route their files. The Solution: Dispatcher Phoenix’s Barcode Processing node recognizes standard barcodes and process/routes files based on barcodes that are found.

15. Scan to Me • The Challenge: Employees in a federal government agency need to scan their documents to their email address. They would also like the ability to convert their scanned images into other file formats at time of scan. • The Solution: With this workflow, users can easily and quickly convert their files and scan them to their email – all at the MFP.

16. Scan to Home • The Challenge: A federal government agency needs to scan their documents to their Active Directory home folders. Employees would also like the ability to convert their scanned images into other file formats at time of scan. • The Solution: With this workflow, users can easily and quickly convert their files and store them to their home folders – all at the MFP.

17. A Tailored Solution With Dispatcher Phoenix’s enhanced scalability, you can create unique, modular, cost-effective solutions tailored to client needs. Optional add-in modules include: • Forms Processing • Advanced OCR • Batch Indexing • Parsing Bundle • Page Count & Color Route • Release2Me • Workshare Connector • Worldox Connector • Cloud Connector Bundle – Box, Google Drive, OneDrive & more • & Much More

18. A Family of Solutions Dispatcher Phoenix Foundations Dispatcher Phoenix Healthcare Dispatcher Phoenix ECM Dispatcher Phoenix Professional Dispatcher Phoenix Education Dispatcher Phoenix ECM Basic Dispatcher Phoenix Legal Dispatcher Phoenix Finance AccurioPro Connect Dispatcher Phoenix Government Dispatcher Phoenix Office

19. Try It Out! Demo Node Licenses

20. new • Demo Node Licenses Overview • Demo Licenses available for ALL Dispatcher Phoenix features: • Along with 30-day Demo Licenses for the entire application, we now support 30 day Demo Licenses for each individual module! • Easy activation right from the Workflow Builder tool • Explore additional DP features for free • Users can now easily activate trial licenses for unlicensed nodes in existing workflows (such as sample workflows)

21. new • Demo Node Licenses Benefits “Extensive studies conducted reveal that demos increase long-term purchasing habits and sales of the average customer” • For our Government Customers: • Get to explore all of Dispatcher Phoenix’s add-in modules for free • Will learn how to solve their business processes further • Can quickly evaluate the effectiveness & potential ROI Dispatcher Phoenix can offer • Demo Nodes offer full functionality • Eliminates customers’ hesitations to buy • Extremely easy to use https://www.productions-plus.com/blog/marketing/product-demonstration/5-reasons-why-you-need-to-demo/

22. Getting the Word Out

23. Getting the Word Out Battle Cards Understanding Our Customers • Quickly communicates how Dispatcher Phoenix addresses the day-to-day challenges our government customers face • Visually appealing handout to show customers that we understand their government document challenges • Can be customized as mailers

24. Marketing Collateral Dispatcher Phoenix GovernmentBrochure Sell Sheets for Connectors • OnBase, Worldox, Workshare, etc. • Laserfiche White Papers • Security • Enterprise

25. Assistance Online Help • Comprehensive online documentation & solution walk-through Technical Training • Fully-configured samples workflows include workflows specifically for the government industry! ** Final design subject to change

26. Available For You • LICENSES NFR(Not For Resale) licensesfor Konica Minolta personnel involved in selling or supporting Dispatcher Phoenix + 30 Day Demo licensesfor customer site installations • www.sec.kmbs.us/nfr • www.sec.kmbs.us/demo • TRAININGWeb-Based and Instructor-Led Training classes

27. Helping You & Your Customers • SEC PRESALES SUPPORT • Review of customer requirements • Participate in Discovery Calls • Create Proof of Concepts for customer Demos • Conduct Demos of Dispatcher Phoenix Features and Functions • SEC POST-SALES SUPPORT • Professional Services • Remote Installation Services • Requires Business Needs Analysis

28. ThankYou