Tri-Athy 2008

1. Tri-Athy 2008 Race Organisation & Marshal Plan

2. THANK YOU! Thank you, thank you, thank you!

3. Briefing Objective Briefing Objective: Ensure that every marshal: - Knows where to be - Knows their individual role- Understands how the race organisation will work - Is aware of communications systems - Knows what to do in any emergency incident

4. Briefing Structure 1.  All About Race Day 2. The Course 3.  Description of general role 4.  What to do in an emergency 5.  About course communications (texts, etc) 6.  Expected 'race live' and 'peak' periods 7. Getting There 8.  Do's and Don't's 9.  Lunch / T-shirt, etc. 10. Final Word 11. What to do Next

5. Dooley TriAthy • Irelands Biggest Triathlon – Officially! • The Irish National Championships • Two Races, one course • Olympic – 1500m Swim / 40km Cycle / 10km Run • Sprint – 750m Swim / 20km Cycle / 5km Run • National Record – Will it be broken… Again?

6. Dooley TriAthy • 12 Race Starts 10:30– Olympic 11:40 – Sprint 10:40– Olympic 11:50 – Sprint 10:50– Olympic 12:00 – Sprint 11:00– Olympic 12:10 – Sprint 11:10– Olympic 12:20 – Sprint 12:30 – Sprint • Last Finisher – apx 4.5hrs after race start

7. Dooley TriAthy • Swim Start – Rowing Club • Swim Exit – Heritage Centre • Cycle Start / Finish – Emily Square • Run Start / Finish – Barrow Way • Race Live • 10:30-13:30 – River (Swim) • 10:45-15:00 – Road (Bike) • 11:45-15:30 – Barrow Way (Run)

8. The Course • Swim from Rowing Club to Horse Shoe Bridge, exit at Emily Square • Transition Area – Emily Square • Cycle – 10km to Maganey (and back, twice) • Run – 5km out and back; Sprint with loops

9. The Transition Area

10. The Road Closure • In-force from 10:15 to 4:00 • Place your barrier across the junction and remain at the junction • Rationale? Safety of 4200 cyclists & 2000 runners. • Legally applied for and standing • Public Information Campaign this week • Emergency Access with Garda Assistance only (nearest back-road route only) • ABC - Always be courteous, but be firm. Suggest using back roads. • Coneyboro region – residents bus available to town • Any known special events

11. Race Support Teams • TriAthy Marshall Team – 95 Volunteers • Civil Defence – (assume) 12 • Gardai – 25 Gardai • On-water safety team – Crew of 12 • 2 Ambulance Crews • Approx 150 people working together • Excellent Safety Ratio 1:8 • Excellent Distribution across course

12. TriAthy Marshal Plan • Car-park team (6 persons) • Registration team (30 persons) • Information Host team (4 persons) • Transition management (8 persons) • Emily Square Turnaround (6 persons) • Swim Course marshals – (18 persons) • Cycle Course Marshals (28 persons) • Run Course Marshals (10 persons) • Water Stations (6 persons) • Other Roles (9 persons) • Race / Course Directors (4 persons)

13. Your Role • Ensure that competitors have a SAFE, FAIR and ENJOYABLE race at TriAthy • Safety • Active Marshalling – Be Seen, Be Heard • Keep Traffic off route • Keep Spectators out of the way • Be vigilant for accidents & incidents • Report all emergencies • Fairness • Watch for unsafe cycling • Rules of road and triathlon apply • Report race numbers for drafting and dangerous behaviour • Enjoyable Race • Make sure people know where they are going • Advance warning of turns / turnarounds

14. Marshal Brief Sheet Where to Go Thank you Message Role Description Map – Specific to location Emergency Numbers Emergency Instructions Important Functions Location Guide:- Nearest Garda - Distance to E. Square - Course Ref (for reporting emergencies) - Where to direct stray traffic off the course

15. Your Location About Your Location Getting There • Bus – Departs: • Run / Cycle Course – 09:30 • Leaving from Heritage Centre • Your Location – Note your Code • Look for code sheet when you arrive. • It will be attached to a road barrier at your location

16. Race Communications Plan • Text Broadcasts • At Wave1 Start (“Course Now Live”) • At end - Race Director decision (“Re-open roads”) • Text Queries - Outbound • To Marshals re: race progress / incidents • Text Queries - Inbound • Request for substitution / etc

17. Emergency Procedures • CallMick with details of any emergency • Accident • Incident • Public Order / Course Issue • Never Text an Emergency! • Mick will take next actions – • Ambulance • Civil Defence • Gardai • Race Director • If you fail to get Mick, then call Athy Gardai • 059 8631669

18. Communications Central • Mick – 087-9885950 – PLEASE STORE! • Athy Gardai 059 8631669 – Store this one too! • Mick has everyones Name, Location & Number • Text Broadcasts: • Race Now Live • Race Now Closed • Text Queries • Sent to you - e.g. “Has the last swimmer finished?” • Please Respond – Always by Text

19. Do’s & Don’ts • DO – Be Seen! • DO – Be Heard • DO – Be Encouraging • DO – Be Vigilant • DO – Report Every Emergency • DO – Note and Report Illegal Racing • DO – Have a Good Time!

20. Do’s & Don’ts • DON’T – Abandon a station (check with Mick first) • DON’T – Ask another volunteer to leave their station – if you are bogged down, please contact Mick. Extra resources can be sent. • DON’T – Accept Abuse from anyone • Competitor – please tell us • Member of public – please tell Gardai

21. Other Information • Please Sign On • At sign on you receive • Packed Lunch • Goodie Bag • T-shirt • High vis Bib. • Bus – To Take you there & back • Afterwards – Food in Recovery area, showers at GAA centre. • Be aware of media presence

22. The Final Word • Be Vocal, Be Seen • Report any emergency – • By Phone • to Mick! • Have a Great Day! • Planning a Great Night afterwards (in Portlaoise)

23. Individual Briefings • Registration • Cycle Course • Run Course • Transition • Other Roles