Understanding and Applying the Lien Act: A Trust Fund Perspective

1. Good Morning!

2. What Good Are Liens Anyway?

3. Fundamentals of Understanding the Act • Read the Thing • Pay Attention to the Parts • Doesn’t Add Value • Class Action

4. How Do I Make the Lien Act Work?

5. Section 4 An agreement by any person who supplies services or materials to an improvement that this Act does not apply to the person or that the remedies provided by it are not available for the benefit of the person is void.

6. Section 5(1) Every contract or subcontract related to an improvement is deemed to be amended in so far as is necessary to be in conformity with this Act.

7. Section 6 No certificate, declaration or claim for lien is invalidated by reason only of a failure to comply strictly with subsection 32(2) or (5), subsection 33(1) or subsection 32(4), unless in the opinion of the court a person has been prejudiced thereby, and then only to the extent of the prejudice suffered.

8. A Matter of Trust

9. Owner’s View of Lien Claimants Owner Lien Claimants

10. Lien Claimants’ View of Owner

11. Part II - Trusts • s. 7 - Owner’s trust • s. 8 – Contractor’s trust • s. 9 – Vendor’s trust • s. 10 – Discharge • s. 11 – Reduction • s. 12 – Retainage • s. 13 -

12. Part II - Trusts • s. 7 • 7.--(1) All amounts received by an owner, other than the Crown or a municipality, that are to be used in the financing of the improvement, including any amount that is to be used in the payment of the purchase price of the land and the payment of prior encumbrances, constitute, subject to the payment of the purchase price of the land and prior encumbrances, a trust fund for the benefit of the contractor.

13. Section 7(2) • Where amounts become payable under a contract to a contractor by the owner on a certificate of a payment certifier, an amount that is equal to an amount so certified that is in the owner's hands or received by the owner at any time thereafter constitutes a trust fund for the benefit of the contractor.

14. Section 7(3) • Where the substantial performance of a contract has been certified, or has been declared by the court, an amount that is equal to the unpaid priceof the substantially performed portion of the contract that is in the owner's hands or is received by the owner at any time thereafter constitutes a trust fund for the benefit of the contractor.

15. Section 7(4) • The owner is the trustee of the trust fund created by subsection (1), (2) or (3), and the owner shall not appropriate or convert any part of a fund to the owner's own use or to any use inconsistent with the trust until the contractor is paid all amounts related to the improvement owed to the contractor by the owner.

16. Section 10 • Subject to Part IV (holdbacks), every payment by a trustee to a person the trustee is liable to pay for services or materials supplied to the improvement discharges the trust of the trustee making the payment and the trustee's obligations and liability as trustee to all beneficiaries of the trust to the extent of the payment made by the trustee.

17. Section 11 (1) Subject to Part IV, a trustee who pays in whole or in part for the supply of services or materials to an improvement out of money that is not subject to a trust under this Part may retain from trust funds an amount equal to that paid by the trustee without being in breach of the trust. (2) Subject to Part IV, where a trustee pays in whole or in part for the supply of services or materials to an improvement out of money that is loaned to the trustee, trust funds may be applied to discharge the loan to the extent that the lender's money was so used by the trustee, and the  application of trust money does not constitute a breach of the trust.

18. Section 12 • Subject to Part IV, a trustee may, without being in breach of trust, retain from trust funds an amount that, as between the trustee and the person the trustee is liable to pay under a contract or subcontract related to the improvement, is equal to the balance in the trustee's favour of all outstanding debts, claims or damages, whether or not related to the improvement.

19. Part II - Trusts • But see: Bre-Aar Excavating Ltd. v. D’Angela Construction (Ontario) Ltd. (1975), 8 O.R. (2d) 598 (Ont. S.C.)

20. Part II - Trusts • s. 13:

21. Section 13(1) In addition to the persons who are otherwise liable in an action for breach of trust under this Part, (a) every director or officer of a corporation; and (b) any person, including an employee or agent of the corporation, who has effective control of a corporation or its relevant activities, who assents to, or acquiesces in, conduct that he or she knows or reasonably ought to know amounts to breach of trust by the corporation is liable for the breach of trust.

22. Part II - Trusts • s. 13(2) The question of whether a person has effective control of a corporation or its relevant activities is one of fact and in determining this the court may disregard the form of any transaction and the separate corporate existence of any participant.

23. Part II - Trusts • s. 336 Criminal Code Every one who, being a trustee of anything for the use or benefit, whether in whole or in part, of another person, or for a public or charitable purpose, converts, with intent to defraud and in contravention of his trust, that thing or any part of it to a use that is not authorized by the trust is guilty of an indictable offence and liable to imprisonment for a term not exceeding fourteen years.

24. Holdbacks

25. When to Hold ’em – When to Fold em

26. Part IV - Holdbacks • s. 22(1) – Basic Holdback • s. 22(2) – Finishing Holdback • s. 22(3) – Applies regardless of contract • s. 23(1) – Defaulting payer = owner • s. 23(2) – Defaulting payer = contractor • s. 23(3) – Defaulting payer = subcontractor • s. 24(1) – What amounts an owner can pay • s. 24(2) – What amounts an owner can’t pay (written notice of lien) • s. 25 – Payment where subcontract certified complete

27. Part IV - Holdback • s. 26 – Payment of basic holdback • s. 27 – Payment of finishing holdback • s. 28 – Direct payment to lien claimant • s. 29 – Discharge • s. 30 – How not to use holdback

28. Section 22(1) • Each payer upon a contract or subcontract under which a lien may arise shall retain a holdback equal to 10 per cent of the price of the services or materials as they are actually supplied under the contract or subcontract until all liens that may be claimed against the holdback have expired as provided in Part V, or have been satisfied, discharged or provided for under section 44 (payment into court).

29. Section 23 (1) Subject to subsections (2), (3) and (4), an owner is personally liable for holdbacks that the owner is required to retain under this Part to those lien claimants who have valid liens against the owner's interest in the premises.      (2) Where the defaulting payer is thecontractor, the owner's personal liability to a lien claimant or to a class of lien claimants as defined by section 79 does not exceed the holdbacks the owner is required to retain.      (3) Where the defaulting payer is a subcontractor, the owner's personal liability to a lien claimant or to a class of lien claimants as defined by section 79 does not exceed the lesser of,      (a) the holdbacks the owner is required to retain; and (b) the holdbacks required to be retained by the contractor or a subcontractor from the lien claimant's defaulting payer.

30. Section 29 • Payments made in accordance with this Part  operate as a discharge of the lien to the extent of the amount paid.

31. Section 30 • Where the contractor or a subcontractor defaults in the performance of a contract or subcontract, a holdback shall not be applied by any payer toward obtaining services or materials in substitution for those that were to have been supplied by the person in default, nor in payment or satisfaction of any claim against the person in default, until all liens that may be claimed against that holdback have expired as provided in Part V, or have been satisfied, discharged or provided for under section 44 (payment into court).

32. Time Periods

33. Part V - Expiry • Key 1 – 45 day period • Key 2 – From a date readily ascertainable by each lien claimant: Contractor: Earlier of publication of certificate of substantial performance, completion or abandonment Others: Earliest of last supply , certificate of completion

34. Part V - Expiry • s. 32: 10 rules for ascertaining date for and certification of “substantial performance” (Meant to be idiot (i.e. lawyer) proof, but are not) • s. 33: same for subcontract “completion”

35. Section 34(1) • (1) A lien may be preserved during the supplying of services or materials or at any time before it expires, (a) where the lien attaches to the premises, by the registration in the proper land registry office of a claim for lien on the title of the premises in accordance with this Part; and (b) where the lien does not attach to the premises, by giving to the owner a copy of the claim for lien together with the affidavit of verification required by subsection (6).

36. Section 34(2) • Where a claim for lien is in respect of a public street or highway owned by a municipality, the copy of the claim for lien and affidavit shall be given to the clerk of the municipality.

37. Section 34(3) • Where the owner of the premises is the Crown, the copy of the claim for lien and affidavit shall be given to the office prescribed by regulation, or, where no office has been prescribed, to the ministry or Crown agency for whom the improvement is made.

38. Perfection • 45 days after last day to register lien • Can mean up to 90 days or more to start action and register Certificate of Action!

39. Section 37:

40. Expiration Period • 37. (1) A perfected lien expires immediately after the second anniversary of the commencement of the action that perfected the lien, unless one of the following occurs on or before that anniversary: 1. An order is made for the trial of an action in which the lien may be enforced. 2. An action in which the lien may be enforced is set down for trial.  

41. Vacating Liens

42. Vacating Liens • Whenever I lien, I am told they will just bond me off and make me wait for payment. • Can they do this? • What can I do about it?

43. Vacating Liens • How does bonding off work?

44. Vacating Liens • How does this affect mortgage advances?

45. Vacating Liens • Who can post security to vacate my lien?

46. Vacating Liens • Is there any difference between vacating a lien and discharging a lien?

47. Vacating Liens • How do you ever get the money out of court?

48. Good Afternoon!

49. Playing to Win

50. Playing to Win I’m just the little guy, what can I do when the big guys get themselves in trouble on the job?