CTAS Grant Writing Part One

1. CTAS Grant Writing Part One Anchorage, AlaskaFebruary 20-21-2012

2. CTAS AssessmentData - Alaska

4. How they learned about CTAS

5. While applying for the FY2011 CTAS, which of the following did you use?

6. Compared to last year’s FY2010 CTAS application, the FY2011 CTAS application process was:

7. What did you find difficult, if anything, about the FY2011 CTAS application process?

8. FY2011 Funding for Alaska

9. How much time did your tribe spend focusing on comprehensive planning? How much time was spent planning for the CTAS Application?

10. Was Notice of your Award Communicated Clearly?

11. Please rate your overall satisfaction with the FY2011 CTAS process. Please Rate your Overall Satisfaction with the FY2011 CTAS

12. Comments: • The process to return the signed agreement and other required documents was cumbersome and ineffective at best. There was no recognition from the designated email address that the documents were ever received and the program officers then asked to have the documents emailed to them directly, which went against the instructions to email them to the designated email address.

13. Comments: • Please consider using a pre-application process for Alaska tribes through someone who has expertise in working with Alaska tribes and understanding the scheduling, experience and technology challenges faced in Alaska. Offering this during late winter (January - March) is best because of traditional hunting, fishing and gathering activities in other months.

14. Comments: • I would like to thank DOJ for developing the CTAS process and then for trying to improve it. I appreciate their responsiveness to tribal concerns. • I would like to see some training for grants writing in our area. I would also like to see some changes in accessibility to personnel in DC. • Have an opportunity to hear from other awarded CTAS grantees. • Have DOJ State Policy Advisors at Alaska Conferences, Trainings to speak about CTAS Grant Application, Process, Awards. • Another training in Alaska would be nice, with at least 6-8 weeks between the training and the deadline.

17. Questions?

18. Session Objectives • Identify three ways to make your application easier for the peer reviewer to read and score. • Describe at least four ways to help improve your peer review score.

19. The Review Process Final ScoresFrom Review Teams areMerged andRanked Collectively After Consensus Call and any Adjustments,Individual Scores are Averaged Divided intoReview Teams(Typically 3 ReviewersPer Review Team) All Applications Received 97+96+95/3= 96 80+70+75/3= 75 82+77+81/3= 80 99+99+99/3= 99 50+63+67/3= 60 100 99 98 96 91 90 89 85 84 82 80 76 75 64 60 100+100+100/3= 100 70+90+86/3= 82 91+87+89/3= 89 95+91+87/3= 91 100+96+98/3= 98 95+83+92/3= 90 83+81+64/3= 76 90+77+85/3= 84 60+68+64/3= 64 90+80+85/3= 85

20. Scoring an Application • Tribal Community & Justice Profile (40%) • Executive Summary (5%) • Tribal Narrative Profile (35%) • Purpose Area Narratives (40%) • Project/Program Timeline (5%) • Budget Detail Worksheet, Budget Narrative, and Demographic Form (15%)

21. Grant Writing Process Overview

22. TIPS: Highlight • Start TODAY! • Share concepts and ideas with others • Foster partnerships and relationships • From the planning stage, involve those that will work on the project AND those that will be impacted by the strategy

23. TIPS: Outline • Start a grant proposal file • Gather information and resources prior to beginning to write • Create a word document with headers that frame the information needed within each section of the proposal • Spend the most time on the sections that will receive the most points

24. TIPS: Connect Problem Statement What would happen without intervention? What costs are associated with the intervention? What intervention is recommended?

25. TIPS: Review • Have someone outside your community/project review your concept/application • Ask someone to help proof read • Get a second pair of eyes to review the budget calculations

26. Grant Writing Reminders • Time management • Develop proposal to fit the application • Get help • Start with what you know • Use attachments, charts, and tables wisely • Obtain support from the community • Write a compelling story..... but • Keep clarity of purpose • Be concise • Be complete

29. CTAS Grant Writing Part Two Anchorage, AlaskaFebruary 20-21-2012

30. Session Objectives • Create a timeline for the next 2 months to aid in completing the CTAS application. • Have answers to questions about the application and grant writing process. • Describe Purpose Areas 1-5 and identify any special considerations for each purpose area.

31. Use Descriptive Files Names ... Examples: Village ABC-Demographic Form Village ABC-Profile Village ABC-Purpose Area #1 Narrative Village ABC-Budget Worksheet & Narrative Village ABC-Letters of Support

32. Timeline Demonstration

33. One: Public Safety and Community Policing COPS Tribal Hiring Grant Program and Tribal Resources Grant Equipment/Training • Strategic Planning • Hiring • Equipment • Training • Travel Solicitation pages 8 - 9 ** Must have established law enforcement agency or contract with BIA or a state or local agency

34. Purpose Area One

35. Performance Measures: One • Effectiveness rating of COPS grant resources in increasing the community policing capacity of grantees. • Effectiveness rating of COPS grant resources in increasing the technology capacity of grantees • Measured by: annual progress reports • Page #31

36. Two: Comprehensive Planning Demonstration Project (BJA) • Strategic Planning • Equipment • Training • Travel Solicitation pages 9 - 10

37. Purpose Area Two

38. Performance Measures: Two • Development of a comprehensive plan for tribal justice, safety and wellness • Measured by: periodic progress reports providing an overview of community assessment, coordination, and development of a written plan. • Page #31

39. Three: Justice Systems, and Alcohol and Substance Abuse BJA-Tribal Courts and Indian Alcohol and Substance Abuse Prevention Programs • Strategic Planning • Equipment • Prevention • Law Enforcement • Tribal Courts • Treatment • Risk and Needs Assessment • Diversion and Alternatives to Incarceration • Reentry • Training • Travel Solicitation pages 10 - 11

40. Purpose Area Three

41. Four: Corrections and Correctional AlternativesBJA - Correctional Systems and Correctional Alternatives on Tribal Lands Program • Justice system planning efforts • Renovation or construction • Other costs associated with construction or renovation of a facility • Travel ** Funds cannot be co-mingled with ARRA funds. *** Special considerations for working with BIA assistance Solicitation pages 11 - 13

42. Performance Measures: Three • Multiple and detailed measures as outlined in the RFP • Page #31 – 32

43. Purpose Area Four

44. Performance Measures: Four • Percent of Master Planning Checklist milestones completed during the reporting period • Number of programs (by type) implemented or enhanced as a result of facility renovation or construction • Page #32

45. Five: Direct Intervention and Related Assistance to Victims of Sexual AssaultOVW – Tribal Sexual Assault Services Program (TSASP) • Staffing • Victim Services • Travel • Outreach • Equipment & Supplies • Cultural and Traditional Practices Solicitation pages 13-14

46. Purpose Area Five

47. Performance Measures: Five • Percent of victims requesting services who received them. • Number and type of FTE’s funded • Type of services provided to victims • Page #32

48. Overall Application Notes • Page 34 • Must be included to be considered for peer review/funding • Tribal Community and Justice Profile • Purpose Area Narrative for each Purpose Area the applicant is applying under • Budget Detail Worksheet and Narrative including Demographic Form

49. Peer Reviewers • Internal, external or a combination of reviewers will be used; and determined by funding agency • Peer reviewers ratings and any resulting recommendations are advisory only. • Financial integrity review will be conducted prior to award implementation