1 / 20

UNDP Bangladesh Procurement Fair 2010

UNDP Bangladesh Procurement Fair 2010.

matia
Download Presentation

UNDP Bangladesh Procurement Fair 2010

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. UNDP BangladeshProcurement Fair 2010

  2. -Objectives of the Fair; - UNDP Procurement principles; - Procurement plan - 2010; - UNDP Procurement Roadmap;- Procurement methods - Evaluation process; - Responsive / Non-responsive offer; - Contract Management (delay, penalties) - UNDP Bangladesh. * Procurement Vendor Data Base; * Procurement Web-site; - Questions/Answers session; HIGHLIGHTS

  3. Objectives of the Fair; • Analyse the local market capacity; • Create a pool of potential vendors for UNDP procurement tenders; • Facilitate the vendor registration in the UNDP Vendor Data Base (VDB); • Provide vendor orientation to UNDP procurement rules and regulations;

  4. UNDP Procurement principles; • Best Value for Money • Fairness, Integrity, Transparency • Effective International Competition • The Interest of UNDP

  5. Procurement Plan - 2010;

  6. UNDP Procurement Plan - 2010 • Procurement plan for 2010 – US$ 45 m. • Procurement categories for 2010: • ICT Equipment 28,1% (US$ 11.4 m) • Vehicles/motorcycle 3,5% (US$ 1.4 m) • Furniture 3,7% (US$ 1.5 m) • Civil works 7,5% (US$ 3.0 m) • Office supplies/electric 0,4% (US$ 0.2 m) • Printing services 1,4% (US$ 0.5 m) • Consulting services 25,8% (US$ 10.5 m) • Others 29,4% (US$ 12 m)

  7. Procurement cycle Identification of needs PROCUREMENT PLANNING Preparation of Bidding docs (Tech. specs/TOR; Evaluation criteria…) Advertising / Announcement Bid opening Evaluation of Bids (Technical + Financial) Awarding of contract / Contract management

  8. Request for Quotation(RFQ) • most flexible and least formal • contract amount exceeds USD $2,500 but less than USD $100,000. • Invitation to Bid (ITB) • normally used when entity is not required to propose technical approaches to a project activity (i.e., goods and civil works) • contract amount is USD $100,000 or more. • Request for Proposal (RFP) • used in the procurement of complex goods (e.g., functional specifications cannot be expressed) and services • recommended for all contracts exceeding USD $100,000. • Direct Contracting (DC) • there is no competitive marketplace for the requirement • There is a Long Term Agreement (LTA) • there is genuine exigency for the requirement. Procurement methods

  9. Evaluation Process • Establishment of an Evaluation committee; • Bid opening process; • Preliminary evaluation; • Technical evaluation; • Financial evaluation; • Clarifications (if required); • Evaluation report preparation; • Negotiation of contract’s terms (if needed); • Background checks (for contracts valued above $ 100,000);

  10. Evaluation Committee; • RFQ: min of 2 (two) to 3 (three) members; • ITB: comprised of 3 to 5 members; • RFP: comprised of 3 to 5 members; Composition: • UNDP staff; • External experts (for complex procurement) • Non-UNDP staff as observers (no voting rights) • The work of the evaluation team is strictly confidential!!! • Any unsolicited attempt to influence UNDP internal selection process in favour of a particular offerror will result in the immediate disqualification.

  11. Bid Opening; • Public opening ceremony (at the time and place specified in theBid docs); • In presence of Evaluation committee; • Representatives of the offerors (ITB >100K): • Bid Opening Record; - bid price and currency; • - price of alternate bids, if applicable; • - bid security, if requested; and • - discounts, if any. • Late offers;

  12. Responsive / Non-responsive offer; • A substantially responsive offer is one that conforms to ALLthe terms, conditions and specifications included in solicitation documents, without major deviations or reservations. • Major/Significant deviations: • - Affect the scope and quality of the contract; • - Limit UNDP rights or bidders’ obligations; • - Unfairly impacts the competitive position of other bidders. • Non-responsive offers that fail to meet minimum standards of acceptability of the Bid.docs.

  13. How to prepare Responsive offer; Bid Data sheet: • Submission deadline; • Properly sealed and marked envelope; • Currency of the bid; • Delivery term (INCOTERMS) and period; • Training/installation requirements; • Bid security (if any); • Price schedule; • Compliance with Technicalspecifications; • Compliance with General and Special terms of the contract;

  14. How to prepare Responsive offer; Oferror’s eligibility and qualification • Company profile; • legal status, place of registration, principal place of business (e.g. Trade license); • Financial health (audit report); • Quality certificate (if any); • Reference list of major clients; • Copies of all relevant documents;

  15. Contract Management; Issues to be focused: Inspection procedures, Penalties for delay or non-conformance, Payments terms, Rejection, Termination, Debriefing, Procurement protests, New person being assigned, substitution of products etc.

  16. Contract Management; Step 1: Contract Negotiation before awarding the contract; Step 2: Ensure that there is a designated Contract Administrator Step 3: Define the duties of the Contract Administrator and assist in developing Contract Administration Plan Step 4: Perform random checks. Non-compliant situations must be identified. Step 5: Ensure good communication (timely notification for any delay or changes in the administration plan); Step 6: Participate in the contract renewal or rebid decision.

  17. UNDP Procurement web-site http://www.undp.org.bd/proc.php • UNDP Procurement notices; • UNDP Procurement plan; • Contract awards; • Contact details; • Vendor Data Base;

  18. UNDP Procurement web-site

  19. Thank you!

More Related