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KM-ATOM Administration of Today and Tomorrow

KM-ATOM Administration of Today and Tomorrow. Any Time Any Where office A step towards Paperless & Transparent office Knowledge Sharing Summit June 5-6 June 2009, Hyderabad Suresh Chanda, IAS Secretary to Government IT&C Department, Hyderabad. KM – ATOM Typical Office Process Flow.

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KM-ATOM Administration of Today and Tomorrow

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  1. KM-ATOMAdministration of Today and Tomorrow Any Time Any Where office A step towards Paperless & Transparent office Knowledge Sharing Summit June 5-6 June 2009, Hyderabad Suresh Chanda, IAS Secretary to Government IT&C Department, Hyderabad Suresh Chanda

  2. KM – ATOM Typical Office Process Flow Publish as per RTI Act Acts/Rules/GOs/Note File /Letters /Doc. Process Order/Letter Letter (INWARD) Human Resource Suresh Chanda

  3. KM ATOM Modules • Office File Work flow • Knowledge Bank • C2G Interface • Reports Suresh Chanda

  4. KM-ATOM .. Steps • Inward letter – Entry of Basic Information • Prepare electronic note file • Prepare electronic draft • Circulate File in any direction (Horizontal, Downward, Upward or to External Departments) • Select the option to publish content on internet • Close the file once action is complete Suresh Chanda

  5. Electronic -Work Flow • Processing of file Electronically • Movement of file electronically • Movement of draft electronically • No more physical movement of file • Self assessment status on login- Dash board to show Pendency on your screen • Reports – The way you will like to know or review • Creates Knowledge Bank – for public or private access Suresh Chanda

  6. Answers to FAQsof day-to-day Administration • Where is the paper? • What action taken on Paper • Where is the file? • What is happening in the file? • Like to see history of notings • Transparency- Have a look at any file at any time from any where • Prepare notes for review • Office at your disposal - Any Time Any Where Suresh Chanda

  7. Office with you even on Tour • Freedom from Space and Time BARRIERS: • On move? – no problem • Work at any time from any where; Just Internet needed • Office in your Laptop • A true Mobile Office • Efficient office: • Cut down delays, fast movement of file • Transparency in administration • Information at your disposal • Knowledge Bank to refer previous documents Suresh Chanda

  8. Citizen Interface to Office Citizen Interface through Internet and Call Centre: • Bench Mark in Transparency • To know location of file • To know action taken on papers • To view Letters / Document • To view notings in Files Secretary IT and Commissioner, eSeva Office Hyderabad First Transparent Offices in India Suresh Chanda

  9. Reports Suresh Chanda

  10. File & Current Status Suresh Chanda

  11. Notes for Review Suresh Chanda

  12. Performance of Staff Suresh Chanda

  13. Real Time Files Pending View Suresh Chanda

  14. Papers Pending for Action Suresh Chanda

  15. C2G InterfaceView Location of File Suresh Chanda

  16. C2G InterfaceView Document Suresh Chanda

  17. C2G InterfaceView action on Currents Suresh Chanda

  18. C2G InterfaceView Note File Suresh Chanda

  19. Live Demo Suresh Chanda

  20. Thank You schanda@ap.gov.in Suresh Chanda

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