May 30 th Town Hall

1. May 30th Town Hall • Welcome to the May 30th Town Hall • We will begin the webinar shortly. • Dial in number is 1-866-764-6750 • Please use *# to mute your phone. You can unmute your phone using *#. • Support at: datapipeline.support@cde.state.co.us • Goal: Provide a weekly forum to answer LEA questions on Data Pipeline and inform LEA’s on any upcoming news and updates.

2. Webinar Etiquette • Mute Your Phone (*# Mutes and Un-mutes Individual Phones) • Enter your Name and your District when logging into the webinar (no password will be needed) • For today’s event, we will hold the Q&A session at the end of the presentation: • Type it in the Chat Box for a response OR • Raise Your Hand: • A presenter will call your name • After your name is called, un-mute your phone and speak your question/comment • Please be respectful of others time; we may need to have a separate conversation later to best help you

3. Introductions • CDE Staff Introductions

4. Talking Points • Example of IdM Roles for Student October Snapshot • Directory • Assessment Growth • Updates on Pilots • Data Pipeline Schedule

5. IdM Roles for Student October Snapshot

6. Directory

7. Directory • IdM • 90 districts have a respondent assigned to the Directory. • 27J BRIGHTON_0040 ADAMS 14_0030 ADAMS-ARAPAHOE 28J_0180 ALAMOSA RE-11J_0100 ARCHULETA COUNTY 50 JT_0220 ARRIBA-FLAGLER C-20_1450 AULT HIGHLAND RE-9_3145 BENNETT 29J_0050 BETHUNE R-5_1490 BOULDER VALLEY RE-2_0480 BRANSON RE-82_1750 BRIGGSDALE_3146 BRUSH PUBLIC SCHOOLS RE-2J_2395 BUENA VISTA R-31_0490 BUFFALO RE-4J_1860 BYERS 32J_0190 CANON CITY_1140 CENTENNIAL BOCES_9035 CENTER 26 JT_2810 CHARTER SCHOOL INSTITUTE_8001 CHERAW 31_2560 CHEYENNE MTN. 12_1020 CHEYENNE RE-5_0520 COLORADO SPRINGS 11_1010 COTOPAXI RE-3_1160 CREEDE CONSOLIDATED 1_2010 CROWLEY COUNTY RE-1-J_0770 DEER TRAIL 26J_0170 DELTA COUNTY JOINT_0870 DENVER PUBLIC SCHOOLS_0880 DOUGLAS COUNTY RE 1_0900 EAGLE COUNTY_0910 EAST OTERO R-1_2520 EATON RE-2_3085 ELIZABETH C-1_0920 ELLICOTT 22_1050 ENGLEWOOD SCHOOLS_0120 External Organization FALCON 49_1110 FORT MORGAN RE-3_2405 FOWLER R-4J_2540 FRENCHMAN RE-3_1850 GARFIELD RE-2_1195 GENOA-HUGO C-113_1780 GREELEY 6_3120 HANOVER 28_1070 HARRISON 2_0980 IGNACIO 11 JT_1540 JEFFERSON COUNTY R-1_1420 KEENESBURG RE-3J_3090 KIOWA C-2_0930 LAMAR RE-2_2660 LEWIS-PALMER 38_1080 LITTLETON 6_0140 MANCOS RE-6_2070 MANZANOLA 3J_2535 MESA 51_2000 MIAMIYODER 60JT_1130 MOFFAT 2_2800 MONTE VISTA C-8_2740 MONTROSE COUNTY RE-1J_2180 NORWOOD R2-JT_2840 PARK COUNTY RE-2_2610 PARK(ESTES PARK)_1570 PLATEAU VALLEY 50_1990 PLATTE CANYON 1_2600 PLATTE VALLEY RE-3_2865 POUDRE R-1_1550 PUEBLO CITY 60_2690 PUEBLO COUNTY RURAL 70_2700 ROCKY FORD R-2_2530 SALIDA R-32J_0500 SANFORD 6-J_0560 SARGENT RE-33J_2750 SHERIDAN 2_0123 SILVERTON 1_2820 STEAMBOAT SPRINGS RE-2_2770 STRASBURG 31J_0060 STRATTON R-4_1480 SWINK 33_2570 THOMPSON R2J_1560 TRINIDAD 1_1580 VILAS RE-5_0260 WELD RE-8_3140 WELDON VALLEY RE-20(J)_2505 WEST END_2190 WESTMINSTER 50_0070 WIDEFIELD 3_0990 WINDSOR RE-4_3100 WOODLIN_3070 WRAY RD-2_3210

8. Directory • Directory IdM Roles • District Name PIPELINE XXXX(District Number)-DIR~LEAUSER • District Name PIPELINE XXXX(District Number)-DIR~LEAVIEWER • Adding users in IdM is something that can be done now!

9. Directory

10. Directory

11. Directory

12. Directory

13. Directory

14. Directory

15. Directory

16. Directory

17. Directory

18. Directory

19. Directory

20. District Exchange of Data

21. District Exchange of Data Four types of data (Town Hall) Discipline (May 9th) English Language Learner (May 16th) IEP (today) Assessment/Growth (next week) Obtained opinion from Attorney General’s office Districts must include notice to parents through enrollment process Data may be shared if student enrolls in another district Purpose is to alert receiving district Contact other district Determine details of information presented Initiated by student transfer SASID must match Not detention center related Accessibility E-mail alerts- 30 days to retrieve file District assigned individuals may access CDE can generate after purged, but cannot access

22. District Exchange of Data Update Implementation no sooner than April 2014 CDE has written language for district enrollment packets regarding district data transfer in English. FERPA Guidelines for Data Exchange English/Spanish (PDF) Find under Data Pipeline Resources District approval process around discipline domain will be implemented Parents cannot opt out of this data share Future enhancements Anticipated Year of Graduation (AYG) IEP data to Administrative Units

23. Pilot Updates

24. Teacher Student Data Link

25. Teacher Student Data Link Overview What is it? TSDL will help school districts in creating data links with students and the educators responsible for their learning. • Improve instruction. • Inform and increase educator effectiveness. • Supporting the continuous improvement of teaching and learning. • Provide a best practice framework for: • Teacher of record definition • Roster Verification- for collecting and validating linked teacher and student data. • Conduct research on data trends Why are we doing this?

26. TSDL Data Use • What will CDE do with this data? • Provide educator effectiveness data to preparation programs for program improvement • Research best practices that result in increased student outcomes • Deploy department resources to areas or regions with demonstrated needs • What can districts do with TSDL Data? • Provide differentiated support to teachers • Support teachers to personalize classroom instruction • Inform educator evaluation and staffing assignments • Identify and deploy district resources to meet demonstrated needs

27. Teacher Student Data Link (TSDL) Pilot Training • Weekly Webinar Every Tuesday • 11:00 to 12:00 pm • Conference Call: 1-866-305-5704 • Web Link: http://connect.enetcolorado.org/r5i5d3g4che/ • Purpose: • Provide CDE collection owner with an overview of the To-Be process and walkthrough of the TSDL interchange in the Data Pipeline application • Host: Chris Vance

28. TSDL Pilot Training Agenda • Purpose of TSDL (High Level) • Pilot and Application Logistics • Collection Process • Application Training/Walkthrough • Questions for Pilot Districts about the applications

29. 11th Grade Alternative Assessment for the Colorado ACT

30. 30 Status • Phase II Pilot – Conducted May 6-17 • Remains open for testing activity

31. 31 What is the 11th Grade Alternate Assessment for Colorado ACT? Evaluates academic skills: Evaluates college and career readiness skills: • Colorado State Assessment Program • Office of Student Assessment • TCAP- state summative assessment • CoAlt- alternate summative assessment for students with a significant cognitive disability • ACCESS for ELLs • Alternate ACCESS for ELLS Colorado ACT- Christine Deines ACT with Accommodations Exceptional Student Services Unit 11th Grade Alternate assessment District / District Alternate

32. 32 ACT Student takes ACT ACT with Accommodations District enrolls 11th Grade Alternate Assessment for Colorado ACT ESSU provides for eligible students DAC orders materials DAC/Data Respondent submit student responses to CDE through Data Pipeline Colorado ACT

33. 33 Phase II Pilot – May 6-17 Thanks to • Brush • Widefield 3 • Clear Creek RE-1 • Peyton 23JT • Poudre R-1 • Durango 9-R • Littleton 6 • Cherry Creek 5 • Brighton 27J • Ignacio 11 JT • Eagle County RE 50 • Jefferson County R-1 • Westminster 50

34. 34 Support 11th Grade Alternate Assessment for the Colorado ACT • You can still conduct pilot activities: • Work with Local Access Manager to assign roles for data respondent and district assessment coordinator • Upload student interchange files • Create a Snapshot and practice entering data • Create new reports • Support for 11th Grade Alternate: • Contact: Linda Lamirande • Lamirande_L@cde.state.co.us • 303-866-6863 • Kevin Smith – Data Services • Data Pipeline Snapshots - 11th Grade Alternate Assessment

35. Discipline

36. 36 Discipline Phase I Pilot Summary A handful of districts and AUs were able to participate in the Discipline Phase I Pilot May 6th – May 20th THANK YOU The expectation for Phase II Pilot will be for ALL districts and AUs to participate. More information will be forth coming as it becomes available.

37. 37 Discipline Phase I Pilot Summary All the bugs that were discovered during the two week pilot have been logged into the system and are currently in the process of being addressed. We were able to check a number of the interchange functionality which seemed to be working as expected. Due to a number of issues, it wasn’t possible to get very far into the snapshot components of the system requiring extensive additional testing and focused Phase II Piloting efforts.

38. 38 Discipline Phase I Pilot Summary Reports Something comparable to the internal District Status Report that is run throughout the collection that provides the number of records submitted, the level a district is in, etc. will need to be created for all collections. We weren’t able to get to a point during the Phase I Pilot to get into the Duplicate Process which will be necessary to check inconsistencies in reporting which affect disproportionalities and monitoring. Due to the limitations around finalizing the snapshot, we weren’t able to test the accuracy of the Data Summary Report,Indicator 4 Report, or the Year to Year Report. Exceptions The Special Education Discipline Collection has two exceptions: Programs and Grade to Age. There is currently a gap for dealing with program exceptions which has been logged in as a bug. We are considering adding the field “Program Code” to coincide with the Special Education EOY and December Count Collections. And will bring the request to EDAC late June. The Grade to Age exception has not been accounted for and has been logged as a defect. Edits With the change to the file layouts to compensate for both the Safety and Discipline and the Special Education Discipline along with the inclusion of new fields, additional edits will need to be created.

39. 39 Discipline Pilot Status Update Bugs/Enhancements found and reported • Data Pipeline wide issue when downloading reports from Cognos as CSV • Missing Discipline Code for Classroom Suspension/Teacher Removal • When creating the snapshot in the drop down, the AU# and Name is repeating requiring the AU to guess which district matches up to the name. Name should be listed once with all districts associated to the AU. • Missing the Duplicate Process Report • Missing the internal District Status Report • Reported the program exception solution gap • Missing Grade to Age Exception Process • Logging out as one user to log in as another user doesn’t take the respondent back to login screen. • Blank data populating from other interchanges when creating a snapshot. • Missing a validity check when a record is created in the Action file but not the Incident file, and vice a versa. • Need a new warning for identical records • Enhancement to combine all the detail reports into one report

40. 40 Discipline Pilot Status Update Please feel free to e-mail me any issues, concerns, and/or suggestions you have. Kristi A. Gleason gleason_k@cde. state.co.us 303-866-4620 THANK YOU

41. RITS and EDIS

42. 42 RITS/EDIS Pilot Phase II RITS/EDIS Phase II Pilot Summary All districts encouraged to test the system. The more that we can find and address now the smoother it will be when we go live July 1st , 2013. Please e-mail any issues, concerns, and/or suggestions. If you would please include screen shots in your e-mail correspondence. Debbie Puccetti Puccetti_d@cde.state.co.us 303-866-6612

43. 43 RITS/EDIS Go Live Training EDIS Data Pipeline Training If you have not already registered for the upcoming EDIS training you may do so at: To register for the trainings please visit https://www.surveymonkey.com/s/2013EDISDataPipelineTraining Monday 6/10/13 from 9:00am to 11:00am Thursday 6/13/13 from 12:30pm to 2:30pm Tuesday 6/18/13 from 1:00pm to 3:00pm Tuesday 6/25/13 from 12:30pm to 2:30pm The trainings will include : • Submitting an EDIS READ file • Using the Match Tool when submitting an EDIS READ file • Submitting an EDIS Batch file • Cognos Reports

44. Schedule

45. Data Pipeline Schedule

46. Data Pipeline – Efficiently Capturing State Education Data Thank you! Have a nice weekend.